2021 State of Alaska Incident Business Management Handbook Photo Credits We kindly acknowledge the use of photos from the following resources: Tim Mowry Tina Donahue Isaac Solomon Beth Cender TABLE OF CONTENTS STATEMENT OF PURPOSE ................................................................................................ i-ii SUMMARY OF CHANGES ............................................................................................. iv-v-vi-vii BUYING TEAM PROCEDURE ....................................................................................... viii-ix ADMINISTRATIVE BRIEFING FOR IMTs (also separate document on website)...... iii-xxii EMERGENCY FIREFIGHTER HIRING (EFF) Chapter 1 Access to Firearms ................................................................................................................... 1 Hours of Work .......................................................................................................................... 1 Timesheets and Pay .................................................................................................................. 1 EFF Employment Information ................................................................................................ 1 Alaska Job Center .................................................................................................................... 2 Alternate Hiring Procedures ..................................................................................................... 2 Requesting a Non-Crew EFF ................................................................................................... 2 Felony & Misdemeanor Convictions ....................................................................................... 3 Classification of EFF ................................................................................................................ 3 EFF Hiring Paperwork ............................................................................................................. 4 Nepotism ................................................................................................................................. 5 Crew Hiring .............................................................................................................................. 5 Distribution of Hiring Paperwork............................................................................................. 6 Appendices Forms INCIDENT PAYROLL Chapter 2 Documentation ......................................................................................................................... 1 Hiring Employees of Other State Departments ........................................................................ 1 Pay Administration for State Employees ................................................................................. 1 Mandatory Day Off/Fatigue Management ............................................................................... 2 Overtime Calculation ............................................................................................................... 3 OT Ineligible LOAs .................................................................................................................. 4 Seasonal Overtime Conversion ................................................................................................ 4 Shift Differential ....................................................................................................................... 4 Recall ........................................................................................................................................ 4 Holidays .................................................................................................................................... 4 Standby ..................................................................................................................................... 5 Hazard Pay ............................................................................................................................... 5 Meal Periods ............................................................................................................................. 6 GGU/SU Meal Breaks .............................................................................................................. 6 Closing Out Time Reports (OF-288’s) ..................................................................................... 7-8 Checklist for Closing Out Time Reports (OF-288’s) ............................................................... 9 Incident Distribution of Emergency Firefighter Time Reports ................................................ 10 Chugachmiut/Tanana Chiefs Contract Crews .......................................................................... 10 University of Alaska Agency Crew .......................................................................................... 11 Appendices Forms COMMISSARY Chapter 3 Emergency Commissary ........................................................................................................... 1 Procurement of Commissary .................................................................................................... 2 Accountability .......................................................................................................................... 3 Forms COMPENSATION FOR INJURY Chapter 4 Confidentiality .......................................................................................................................... 1 Coverage ................................................................................................................................... 1 Work Injuries/Illness Generally Covered ................................................................................. 1 Conditions Which May Void Coverage of Worker’s Compensation ....................................... 1 Provider .................................................................................................................................... 2 Filing Procedures and Responsibilities .................................................................................... 2 Chugachmiut Crews ................................................................................................................. 4 Tanana Chiefs Crew ................................................................................................................. 4 University of Alaska Fairbanks Crew ...................................................................................... 5 Emergency Medical Care ......................................................................................................... 5 Prescriptions ............................................................................................................................. 5 State of Alaska Crews or Employees on Outside Assignment ................................................. 6 Authorization Letter from the Director of the Division of Forestry ......................................... 6 Non-work-related Medical Situation for Alaska Natives ......................................................... 6 Routing of Initial Claim Forms. ............................................................................................... 6 Non-work-related Medical Situation for Non-Natives ............................................................. 7 State Compensation for Injury Contacts. ................................................................................. 7 Federal Worker’s Compensation Claims/Distribution ............................................................. 8 Burn Injury Protocol (See Appendix D) Appendices Forms PERFORMANCE EVALUATION & DISCIPLINE Chapter 5 Evaluations .............................................................................................................................. 1 Routing ..................................................................................................................................... 2 Retention .................................................................................................................................. 2 EFF Conduct & Discipline ....................................................................................................... 2 Government Employee Conduct & Discipline ......................................................................... 3 Forms EQUIPMENT ACQUISITION Chapter 6 Introduction .............................................................................................................................. 1 Emergency Equipment Rental Agreements and Other Hiring Documents .............................. 1 Ethics in Contracting/Contracting w/Employees-Employee’s Immediate Family Members .. 1 Forestry Provisions for Contracting with Employees or Family Members .............................. 1 Equipment Procurement ........................................................................................................... 3 Rental Cars ............................................................................................................................... 3 Authorization to Use Privately Owned Vehicle (POV) ........................................................... 6 ATV/UTV ............................................................................................................................... 6 Hiring Equipment as a Service ................................................................................................