Haskins Laboratories Employee Handbook HASKINS LABORATORIES EMPLOYEE HANDBOOK Please note that the Haskins Handbook is presently being extensively revised. Some of the information in the current document may be superseded by new policies and procedures. Current information about some of these policies and procedures can be found on the Haskins Website (www.haskins.yale.edu) in the “Employee Intranet” section (http://www.haskins.yale.edu/intranet.html) , under “Policies”. 14th Edition (Under Revision by Philip Rubin & Joseph Cardone, Feb. 20, 2008) 1 Haskins Laboratories Employee Handbook Table of Contents INTRODUCTION ...........................................................................................................................5 Titles and Personnel.............................................................................................................6 ORGANIZATIONAL CHART .......................................................................................................7 Committees and Members ...................................................................................................8 Steering Committee .................................................................................................8 Technical Resources Committee (TRC) ..................................................................8 GENERAL ASSURANCES, POLICIES AND PROCEDURES....................................................9 Americans with Disabilities Act ..........................................................................................9 Drug-Free Workplace ..........................................................................................................9 Equal Opportunity Employment..........................................................................................9 Conflict of Interest Policy..................................................................................................10 Grievance Procedure..........................................................................................................15 Research Misconduct.........................................................................................................17 Sexual Harassment Policy..................................................................................................23 OTHER POLICIES, PROCEDURES AND INFORMATION.....................................................25 Absence Notification .........................................................................................................25 Desk and Space Assignments ............................................................................................25 Emergency Information .....................................................................................................25 Electronic Mail...................................................................................................................25 Equipment Loans ...............................................................................................................26 Hours of Employment........................................................................................................26 Keys ...................................................................................................................................26 Outside Employment .........................................................................................................26 Parking ...............................................................................................................................26 Petty Cash ..........................................................................................................................26 Snow Days .........................................................................................................................26 Smoking .............................................................................................................................27 Travel Policy......................................................................................................................27 Tuition Policy ....................................................................................................................27 Visitors...............................................................................................................................27 Yale Identification Cards ...................................................................................................28 PAYROLL POLICIES AND PROCEDURES..............................................................................28 Flexible Benefit Plan..........................................................................................................28 Paydays ..............................................................................................................................28 Personal Data .....................................................................................................................28 Reviews and Merit Increases .............................................................................................29 Salary Advances.................................................................................................................29 Timesheets .........................................................................................................................29 INSURANCE AND RETIREMENT BENEFITS.........................................................................29 Disability Insurance ...........................................................................................................29 2 Haskins Laboratories Employee Handbook Life Insurance ....................................................................................................................30 Medical and Dental Insurance ...........................................................................................30 Retirement Plan..................................................................................................................30 Retirement Age ..................................................................................................................31 Retirement Medical Benefits .............................................................................................31 Supplemental Retirement Annuity.....................................................................................31 TIME OFF .....................................................................................................................................32 Holidays .............................................................................................................................32 Sick Days ...........................................................................................................................32 Vacation Days....................................................................................................................32 Personal Days.....................................................................................................................32 Jury Duty............................................................................................................................33 Bereavement Leave............................................................................................................33 Family Leave .....................................................................................................................33 Military Leaves ..................................................................................................................33 Unpaid Leaves ...................................................................................................................34 RESIGNATION.............................................................................................................................34 Terminal Vacation Pay ......................................................................................................34 Continued Medical Coverage ............................................................................................34 Pre-Departure Duties .........................................................................................................34 LIBRARY......................................................................................................................................35 Lending Policy...................................................................................................................35 Reference Database Services .............................................................................................36 TECHNICAL FACILITIES ..........................................................................................................36 Priorities.............................................................................................................................36 Software Copying ..............................................................................................................37 TECHNICAL ASSISTANCE........................................................................................................38 Experiment Assistance.......................................................................................................38 Acquiring New Equipment and Supporting Existing Equipment......................................38 Software Assistance...........................................................................................................39