VILLAGE OF GILBERTS 87 GALLIGAN ROAD, GILBERTS, ILLINOIS 60136 Village Board Meeting MEETING AGENDA Village Hall Board Room - 87 Galligan Road, Gilberts, IL. 60136 March 20, 2018 - 7:00 P.M. ORDER OF BUSINESS 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. ROLL CALL / ESTABLISH QUORUM 3. RECOGNITION A. Police Department-Shop with a Cop Recognition 4. PUBLIC COMMENT Intended for public comment on issues not otherwise on this agenda, comments being solicited when individual issues are discussed 5. CONSENT AGENDA A. A Motion to approve Minutes from the March 6, 2018 Village Board Meeting B. A Motion to approve Minutes from the March 13, 2018 Committee of the Whole Meeting C. A Motion to approve February 2018 Treasurer’s Report D. A Motion to approve Bills & Payroll dated March 20, 2018 6. ITEMS FOR APPROVAL A. A Motion to approve Resolution 03-2018, a Resolution approving the CY 2018 Recreational Programming Agreement with the Golden Corridor Family YMCA B. A Motion to approve Resolution 04-2018, a Resolution approving the CY 2018 Recreational Programming Agreement with the Gilberts Grizzlies C. A Motion to approve Resolution 05-2018, a Resolution approving the CY 2018 Recreational Programming Agreement with the Tri-Cities Travel Baseball Team D. A Motion to approve Resolution 06-2018, a Resolution approving the CY 2018 Recreational Programming Agreement with CWS E. A Motion to approve Resolution 07-2018, a Resolution amending and Replacing in its entirety Resolution No. 01-2018 Authorizing and approving the Release of a Limited Number of Building Permits for Phase 2A-1 of the Conservancy Development 7. ITEMS FOR DISCUSSION 8. STAFF REPORTS 9. TRUSTEES’ REPORTS 10. PRESIDENT’S REPORT 11. EXECUTIVE SESSION (If necessary) A portion of the meeting will be closed to the Public, effective immediately as Permitted by 5 ILCS 120/2( c ) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Village, and as permitted by 5 ILCS 120/2 ( c ) (11) to discuss litigation against, affecting, or on behalf of the Village which has been filed and is pending in a court or administrative tribunal of which is imminent and as permitted by 5 ILCS 120/2( c) (21) to review and approve closed session minutes and as permitted by 5 ILCS 120/2 (c ) 2 Collective negotiating matters.. 12. ADJOURNMENT 1 Village Board Packet 03/20/2018 2 Public Comment Policy Anyone indicating a desire to speak during Public Comments portion of the Village Board Meeting will be acknowledged by the Village President. All remarks are to be addressed to the Village President and Board of Trustees as a whole, not to any specific person(s). To ensure that everyone who wishes to speak has the opportunity to do so, please limit your comments to five minutes. Additional time may be granted at the discretion of the Village President. If you have written comments, please provide a copy to the Village President. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. During Public Comments, the Village President, Trustees and Staff will listen to comments and will not engage in discussion. The Village President or Trustees may ask questions to better understand your concern, suggestion or request. Please direct any personnel concerns to the Village Administrator before or after the meeting. The Village of Gilberts complies with the Americans Disabilities Act (ADA). For accessibility Assistance, please contact the Village Clerk at the Village Hall, telephone number is 847-428-2861”. Assistive services will be provided upon request. 2 Village Board Packet 03/20/2018 3 Village Board Packet 03/20/2018 4 Village Board Packet 03/20/2018 5 Village Board Packet 03/20/2018 6 Village Board Packet 03/20/2018 7 Village Board Packet 03/20/2018 8 Village Board Packet 03/20/2018 9 Village Board Packet 03/20/2018 10 Village Board Packet 03/20/2018 11 Village Board Packet 03/20/2018 12 Village Board Packet 03/20/2018 13 Village Board Packet 03/20/2018 14 Village Board Packet 03/20/2018 15 Village Board Packet 03/20/2018 16 Village Board Packet 03/20/2018 17 Village Board Packet 03/20/2018 18 Village Board Packet 03/20/2018 19 Village Board Packet 03/20/2018 20 Village Board Packet 03/20/2018 21 Village Board Packet 03/20/2018 22 Village Board Packet 03/20/2018 23 Village Board Packet 03/20/2018 Village of Gilberts Village Hall 87 Galligan Road, Gilberts, Illinois 60136 Ph. 847-428-2861 Fax: 847-428-2955 www.villageofgilberts.com Village Administrator Memorandum TO: President Rick Zirk & the Village Board of Trustees FROM: George Sakas, Village Administrator DATE: March 16 for the March 20, 2018 Village Board Meeting Subject: Annual Recreational Agreements President Zirk and Trustees; Attached are resolutions approving recreational programming agreements with the following: 1. Golden Corridor Family YMCA 2. Gilberts Grizzlies 3. Tri-Cities Travel Baseball Team 4. CWS Ladies’ Lacrosse These are the standard annual agreements. Representatives of the organizations will be present to answer questions. 24 Village Board Packet 03/20/2018 25 Village Board Packet 03/20/2018 26 Village Board Packet 03/20/2018 27 Village Board Packet 03/20/2018 28 Village Board Packet 03/20/2018 29 Village Board Packet 03/20/2018 30 Village Board Packet 03/20/2018 31 Village Board Packet 03/20/2018 32 Village Board Packet 03/20/2018 33 Village Board Packet 03/20/2018 34 Village Board Packet 03/20/2018 35 Village Board Packet 03/20/2018 36 Village Board Packet 03/20/2018 37 Village Board Packet 03/20/2018 38 Village Board Packet 03/20/2018 39 Village Board Packet 03/20/2018 40 Village Board Packet 03/20/2018 41 Village Board Packet 03/20/2018 42 Village Board Packet 03/20/2018 43 Village Board Packet 03/20/2018 44 Village Board Packet 03/20/2018 45 Village Board Packet 03/20/2018 46 Village Board Packet 03/20/2018 47 Village Board Packet 03/20/2018 48 Village Board Packet 03/20/2018 49 Village Board Packet 03/20/2018 Village of Gilberts Village Hall 87 Galligan Road, Gilberts, Illinois 60136 Ph. 847-428-2861 Fax: 847-428-2955 www.villageofgilberts.com Village Administrator Memorandum TO: President Rick Zirk & the Village Board of Trustees FROM: George Sakas, Village Administrator DATE: March 16 for the March 20, 2018 Village Board Meeting Subject: Resolution extending Conservancy building permit authorization President Zirk and Trustees; Attached is the resolution extending the Conservancy’s building permits’ authorization for 51 homes from April 1 to June 1, 2018 as discussed at the March 13, 2018 Committee of the Whole meeting. 50 Village Board Packet 03/20/2018 Resolution ___-2018 A RESOLUTION AMENDING AND REPLACING IN ITS ENTIRETY RESOLUTION NO. 01-2018 AUTHORIZING AND APPROVING THE RELEASE OF A LIMITED NUMBER OF BUILDING PERMITS FOR PHASE 2A-1 OF THE CONSERVANCY DEVELOPMENT WHEREAS, on January 31, 2017, the Village of Gilberts Board of Trustees approved the First Amendment to an Annexation and Development Agreement between the Village of Gilberts and Gilberts Development LLC for 914.02 acres of the Conservancy Development, legally described on Exhibit A (“Gilberts Development Parcel”), which Agreement was recorded on February 3, 2017, with the Kane County Recorder’s Office, as Document No. 2017K006674 (“Amended Annexation Agreement”); and WHEREAS, on January 31, 2017, the Village of Gilberts Board of Trustees also approved Ordinance No. 05-2017, an Ordinance Approving a First Amendment to an Existing Planned Unit Development and the Preliminary PUD Plan for the Conservancy Development, which Ordinance was recorded on February 3, 2017, with the Kane County Recorder’s Office, as Document No. 2017K006675 (“Amended PUD Ordinance”); and WHEREAS, on August 15, 2017, the Village Board of Trustees approved the Final Plat of Subdivision and Final PUD Plan for Phase 2A-1 of the Conservancy Development (“Phase 2A-1 Final Plat Ordinance”); and WHEREAS, both the Amended Annexation Agreement and the Phase 2A-1 Final Plat Ordinance restrict the number of building permits that can be issued for lots in the Conservancy Development to 123 permits until the water service improvements required by the Amended Annexation Agreement are completed and operational, unless expressly approved otherwise by a majority vote of the Village Board; and WHEREAS, Gilberts Development LLC requested that the Village Board authorize and approve the release of additional building permits (beyond the 123 permits authorized by the Amended Annexation Agreement and Phase 2A-1 Final Plat Ordinance) in advance of the water service improvements being completed and operational; and WHEREAS, the Village Board previously approved Resolution No. 01-2018 approving the release of a limited number of additional building permits; and WHEREAS, Gilberts Development LLC has requested that the Resolution be amended to extend the time-frame for issuance of the SSA bonds from April 1, 2018 to June 1, 2018. THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF GILBERTS AS FOLLOWS: Section 1. Recitals. The recitals set forth above are hereby incorporated into and made a part of this Resolution as though set forth in this Section 1. 1 51 Village Board Packet 03/20/2018 Section 2. Release of a Limited Number of Building Permits for Phase 2A-1. In accordance with the authority granted by the Amended Annexation Agreement and the Phase 2A-1 Final Plat Ordinance, the Village Board of Trustees hereby authorizes and approves the release of additional building permits for development in Phase 2A-1 of the Conservancy Development (beyond the 123 permits authorized by the Amended Annexation Agreement and Phase 2A-1 Final Plat Ordinance), as follows: A.