ORDINARY MUNICIPAL COUNCIL MEETING AGENDA 29 OCTOBER 2020 Clyde Street Clydestraat iClyde Knysna Knysna eKnysna 6570 6570 6570 PO Box 21 Posbus 21 Posbus 21 Knysna Knysna Knysna 6570 6570 6570 Tel: +27 44 302 6300 Tel: +27 44 302 6300 Umnxeba: +27 44 302 6300 Fax: +27 44 302 6333 Faks: +27 44 302 6333 Ifeksi: +27 44 302 6333 Notice is hereby given that an ORDINARY MEETING of the MUNICIPAL COUNCIL of Knysna Municipality will be held on Microsoft Teams on THURSDAY, 29 OCTOBER 2020 at 11:00 to consider the business set forth in the attached agenda. Kennis geskied hiermee dat ‘n GEWONE VERGADERING van die MUNISIPALE RAAD van Knysna Munisipaliteit op Microsoft Teams op DONDERDAG, 29 OKTOBER 2020 om 11:00 gehou sal word ten einde sake soos uiteengesit in die aangehegte agenda te oorweeg. Isaziso SENTLANGANISO EQHELEKILEYO yeBHUNGA likaMASIPALA waseKnysna eyakubanjelwa ku Microsoft Teams NGOLWESINE, NGOMHLA WE 29 KU EYEDWARHA 2020 ngentsimibi ye 11:00 umba iyakuba lushishino oluchazwekwi agenda. CLLR T GOMBO DR L SCHEEPERS The Speaker Acting Municipal Manager Die Speaker Waarnemende Munisipale Bestuurder Usomlomo uManejala kaMasipala Date : 19 October 2020 1 | P a g e ORDINARY MUNICIPAL COUNCIL MEETING AGENDA 29 OCTOBER 2020 TABLE OF CONTENTS 1. OPENING AND WELCOMING 5 2. SILENT PRAYER 5 3. ATTENDANCE (PER ATTENDANCE REGISTER) 5 3.1 COUNCILLORS PRESENT 5 3.2 COUNCILLORS ABSENT WITH LEAVE 5 3.3 COUNCILLORS ABSENT WITHOUT LEAVE 5 3.4 OFFICIALS PRESENT 5 3.5 MEMBERS OF THE AUDIT COMMITTEE PRESENT 5 3.6 MEMBERS OF THE PUBLIC PRESENT 5 NOTING OF THE PROVISIONS OF CODE OF CONDUCT FOR 4. 5 COUNCILLORS 5. DISCLOSURE OF INTEREST 5 6. LONG SERVICES AWARDS 5 7. INTRODUCTION OF NEWLY APPOINTED STAFF 5 8. CONFIRMATION OF MINUTES 8.1 ORDINARY MUNICIPAL COUNCIL MEETING : 1 OCTOBER 2020 6 8.2 SPECIAL MUNICIPAL COUNCIL MEETING : 13 OCTOBER 2020 27 9. EXECUTION LIST 35 10. STATEMENTS AND COMMUNICATIONS OF THE SPEAKER 10.1 REPORT FROM THE SPEAKER 68 STATEMENTS AND COMMUNICATIONS BY THE EXECUTIVE 11. MAYOR 11.1 STATEMENTS OF THE EXECUTIVE MAYOR 69 REPORTS OF THE GARDEN ROUTE DISTRICT MUNICIPALITY 12. REPRESENTATIVES 12.1 No report received at time of compilation of the agenda 73 13. REPORTS OF SALGA REPRESENTATIVES 13.1 No report received at time of compilation of the agenda 74 14. ITEMS FOR CONSIDERATION 14.1 RECOMMENDATIONS FROM THE MAYORAL COMMITTEE FINANCIAL AND CORPORATE SERVICES COMMITTEE MEETING : 13 OCTOBER 2020 REPORT ON THE IMPLEMENTATION OF THE SUPPLY CHAIN MFC04/10/20 MANAGEMENT POLICY FOR THE PERIOD ENDING 30 SEPTEMBER 75 2020 REPORT BACK ON THE APPLICATION TO PURCHASE A PORTION MFC08/10/20 OF PORTION 6 OF THE FARM HOOGEKRAAL NO 182 (A PORTION 75 OF SEAVIEW DRIVE EAST) MFC10/10/20 APPLICATION TO LEASE A PORTION OF ERF 240 KARATARA 76 COMMUNITY SERVICES COMMITTEE MEETING : 14 OCTOBER 2020 MC05/10/20 PROVINCIALISATION OF MUNICIPAL MUSEUMS 76 INFRASTRUCTURE SERVICES COMMITTEE MEETING : 14 OCTOBER 2020 2 | P a g e ORDINARY MUNICIPAL COUNCIL MEETING AGENDA 29 OCTOBER 2020 REPORT ON ILLEGAL AND UNAUTHORISED ELECTRICAL MIS07/10/20 77 CONNECTIONS INTEGRATED HUMAN SETTLEMENTS COMMITEE MEETING : 15 OCTOBER 2020 MIHS02/10/20 SUBMISSION OF THE REVISED BUSINESS PLAN RECEIVED FROM 77 THE WCDOHS MIHS03/10/20 FORMAL SUBMISSION – CONSIDERATION OF THE OVERALL 78 DRAFT I.H.S POLICY (PART 2) MIHS04/10/20 SANRAL AND HDA PROPOSED NEKKIES INTERCHANGE DEVELOPMENT: CONCLUSION OF AN IMPLEMENTATION 79 PROTOCOL (IP) MIHS05/10/20 IMPLEMENTATION SOUTHERN CAPE CORRIDOR DEVELOPMENT (SCCD) CATALYTIC PROJECT BUSSINESS PLAN AND FINANCIAL 79 MODELLING NEW MATTERS SUBMITTED BY THE ACTING MUNICIPAL 15. MANAGER C01/10/2020 REPORT ON AUDIT COMMITTEE MEETING 20 AUGUST 2020 81 QUARTERLY BUDGET STATEMENT – QUARTER 1 ENDING C02/10/2020 99 SEPTEMBER 2020 16. ITEMS FOR NOTING 16.1 RESOLUTIONS FROM THE MAYORAL COMMITTEE FINANCIAL AND CORPORATE SERVICES COMMITTEE MEETING: 13 OCTOBER 2020 MFC01/10/20 INSURANCE REPORT 164 MFC02/10/20 MONTHLY BUDGET STATEMENT – AUGUST 2020 164 MFC03/10/20 CAPITAL BUDGET REPORT - 2020/2021 (AS AT 31 AUGUST 2020) 164 QUARTERLY REPORT ON LEGAL MATTERS: QUARTER 1 OF MFC05/10/20 165 2020/2021 PROPOSED POLICY ON LEGAL REPRESENTATION FOR MFC06/10/20 165 COUNCILLORS AND MUNICIPAL EMPLOYEES MFC07/10/20 IMMOVABLE PROPERTY MANAGEMENT POLICY (REVIEWED) 165 REPORT BACK ON THE APPLICATION FOR A LEASE AGREEMENT MFC09/10/20 166 FOR A PORTION OF ERF 2252, (HORNLEE) KNYSNA MFC11/10/20 APPLICATION TO LEASE A PORTION OF ERF 2058 SEDGEFIELD 166 MFC12/10/20 APPLICATION TO LEASE A PORTION OF ERF 2745 KNYSNA 166 COMMUNITY SERVICES COMMITTEE MEETING : 14 OCTOBER 2020 JULY 2020 REPORT FROM GARDEN ROUTE DISTRICT MC01/10/20 167 MUNICIPALITY MC02/10/20 AUGUST 2020 REPORT FROM GARDEN ROUTE DISTRICT 167 MUNICIPALITY MC03/10/20 SEPTEMBER 2020 REPORT FROM GARDEN ROUTE DISTRICT 167 MUNICIPALITY MC04/10/20 COMMUNITY SERVICES MONTHLY REPORT FOR THE PERIOD 167 AUGUST 2020 INFRASTRUCTURE SERVICES COMMITTEE MEETING : 14 OCTOBER 2020 MIS01/10/20 REPORT ON THE OPERATIONS AND MAINTENANCE TO STORM 168 WATER AND ROADS FOR THE PERIOD AUGUST 2020 3 | P a g e ORDINARY MUNICIPAL COUNCIL MEETING AGENDA 29 OCTOBER 2020 MIS02/10/20 REPORT ON THE OPERATIONS AND MAINTENANCE TO WATER 168 AND SEWER FOR JUNE TO AUGUST 2020 MIS03/10/20 REPORT ON ALL CAPITAL AND MIG PROJECTS – SEPTEMBER 2020 168 MIS04/10/20 REPORT ON THE OPERATIONS AND MAINTENANCE TO WATER 168 AND SEWER FOR JUNE TO AUGUST 2020 MIS05/10/20 ELECTRO-TECHNICAL CAPITAL REPORT SEPTEMBER 2020 168 MIS06/10/20 REPORT ON THE MUNICIPAL FLEET SEPTEMBER 2020 169 INTEGRATED HUMAN SETTLEMENTS COMMITTEE MEETING : 15 OCTOBER 2020 MONTHLY UPDATE : AUGUST 2020: STATUS OF KNYSNA HOUSING MIHS01/10/20 CAPITAL PROJECTS FOR THE PERIOD 2020/21 FINANCIAL YEAR 169 AND A PLAN FOR 2019/20 PLANNING AND DEVELOPMENT COMMITTEE MEETING : 15 OCTOBER 2020 MP&D01/10/20 WESGRO PROGRESS REPORT ON TOURISM FUNCTION DELIVERY 169 WITHIN THE GREATER KNYSNA MUNICIPAL MP&D02/10/20 ENVIRONMENTAL MANAGEMENT DEPARTMENT – MONTHLY 170 REPORT AUGUST 2020 MP&D03/10/20 ECONOMIC DEVELOPMENT DEPARTMENT – AUGUST MONTHLY 170 REPORT MP&D04/10/20 EXPANDED PUBLIC WORKS PROGRAMME (EPWP) REPORT 170 MP&D05/10/20 MONTHLY PERFORMANCE REPORT AUGUST 2020–LAND USE 170 MANAGEMENT DEPARTMENT MP&D06/10/20 BUILDING CONTROL DIVISION REPORT FOR AUGUST 2020/2021 170 MP&D07/10/20 ESTUARY POLLUTION COMMITTEE REPORT AUGUST 2020 171 MP&D08/10/20 CONDITIONS OF APPROVALS FOR THE THESEN ISLAND 171 DEVELOPMENT : PHASE 5A WESTERN CAPE ECONOMIC DEVELOPMENT SERVICES LEVEL MP&D09/10/20 171 AGREEMENT GARDEN ROUTE DEVELOPMENT PARTNERSHIP 17. CONSIDERATION OF MOTIONS 17.1 MOTION 1 : MEETING SCHEDULE 172 17.2 MOTION 2 : DELEGATION REGISTER 175 18. CONSIDERATION OF QUESTIONS No report received at time of compilation of the agenda. 178 19. CONSIDERATION OF MOTIONS OF EXIGENCY 19.1 No report received at time of compilation of the agenda. 178 20. IN COMMITTEE (GREEN PAGES) 178 21. ADJOURNMENT 178 4 | P a g e ORDINARY MUNICIPAL COUNCIL MEETING AGENDA 29 OCTOBER 2020 A G E N D A 1. OPENING AND WELCOMING 2. SILENT PRAYER 3. ATTENDANCE (as per attendance register) 3.1 Councillors Present 3.2 Councillors Absent with Leave 3.3 Councillors Absent without Leave 3.4 Officials Present 3.5 Members of the Audit Committee Present 3.6 Members of the Public Present 4. NOTING THE PROVISIONS OF SCHEDULE 1 (CODE OF CONDUCT FOR COUNCILLORS) OF THE LOCAL GOVERNMENT MUNICIPAL SYSTEMS ACT, 2000 5. DISCLOSURE OF INTERESTS BY COUNCILLORS 6. LONG SERVICE AWARDS None 7. INTRODUCTION OF NEWLY APPOINTED STAFF None 5 | P a g e ORDINARY MUNICIPAL COUNCIL MEETING AGENDA 29 OCTOBER 2020 8. CONFIRMATION AND ADOPTION OF MINUTES OF THE MUNICIPAL COUNCIL 8.1 ORDINARY MUNICIPAL COUNCIL MEETING : 1 OCTOBER 2020 RECOMMENDATION That the minutes of the Ordinary Council meeting held on 1 October 2020, be confirmed. 6 | P a g e ORDINARY MUNICIPAL COUNCIL MEETING AGENDA 29 OCTOBER 2020 KNYSNA LOCAL MUNICIPALITY M I N U T E S OF AN ORDINARY MEETING OF THE MUNICIPAL COUNCIL OF KNYSNA MUNICIPALITY WHICH WAS HELD ON Thursday, 1 October 2020 at 09:01 on Microsoft Teams COUNCILLORS IN ATTENDANCE Speaker, Cllr Gombo, T M E [ANC] Executive Mayor, Cllr Van Aswegen, E [COPE] Deputy Executive Mayor, Cllr Tsengwa, N [ANC] Cllr Croutz, C [ANC] Cllr Davis, L V [DA] Cllr Kwinana, S I [DA] Cllr Matika, T [ANC] Cllr Matiwane, M G [ANC] Cllr Naki, M N [ANC] (from 11:40) Cllr Ngqezu, S S [ANC] Cllr Opperman, L [DA] Cllr Salaze, M W [KUC] Cllr Skosana, M [ANC] Cllr Stroebel, H [DA] Cllr Tyokolo, L [DA] Cllr Wasserman, M L [DA] Cllr Weideman, A C F [DA] Cllr Wolmarans, G [DA] 7 | P a g e ORDINARY MUNICIPAL COUNCIL MEETING AGENDA 29 OCTOBER 2020 OFFICIALS IN ATTENDANCE Scheepers, L Acting Municipal Manager Mattheus, C Acting Director : Corporate Services & Manager : Administration Hariparsad, P Director : Infrastructure Services Boyce, M Director : Planning and Development Michaels, M Acting Director : Financial Services Phillips, E Director : Community Services Adonis, D Acting Director : Integrated Human Settlements Mkqungwana, J Housing Practitioner Petuna, L Manager : Integrated Human Settlements Chordnum, C Manager : IDP Meyer, R Manager : Disaster Management Kruger, F Manager : Supply Chain Management Mndebela, N Head : Properties Bezuidenhout, C Manager : Communications & IGR McCartney, W Chief Audit Executive Botha, M Legal Advisor Cornelius, B Co-ordinator : Public Participation Kortje, V Sport Development Officer Pondiyi, N Communications Officer Hofhuis, K Executive Assistant : Office of the Executive Mayor Campher, E Administrator : Knysna Municipal Planning Tribunal Lakay, J Head : Committee and Councillor Support Burger, T Senior Clerk : Committees Wali, T Interpreter AUDIT COMMITTEE Mr Ray Barrell Mr Richard Thorpe Mr Johan Roux MEMBERS OF THE PUBLIC No members of the public present.