GOVERNMENT OF WEST BENGAL DIRECTORATE OF FORESTS OFFICE OF THE DIVISIONAL FOREST OFFICER JALPAIGURI DIVISION Old Court Campus, Collectorate Avenue, Hakimpara, Jalpaiguri - 735 101 TEL: (03561) – 232016, FAX: (03561) – 222218, EMAIL: [email protected] _______________________________________________________________________________________ e-NIT NO: No.12 / SPAP / JPG/2021-22 Memo No. : 1108/2-(16) Dated, Jalpaiguri, the 02/07/2021 (OPEN TENDER FOR CREATION OF N.B. MISCELLANEOUS PLANTATION WORKS UNDER JALPAIGURI DIVISION, WEST BENGAL) The Divisional Forest Officer, Jalpaiguri Division, Jalpaiguri, West Bengal, on behalf of the Governor, West Bengal invites e-tenders for Creation of plantation work under Jalpaiguri Division and Selection of bonafide agencies / companies, including consortium and partnership firms to undertake the various works of Plantation, Creation, Gardening, Agricultural work, Civil work (Plantation, Creation will be preferred) under Jalpaiguri Division as detailed in the table below. [Collection (downloading) and Submission (uploading) of Tender can be made online through the website https://wbtenders.gov.in only]. Estimated SL Unit Amount Put Earnest e-Tender Notice No. Name of work Location and Range No. (Ha) to tender Money (Rs.) e-Nit:12 / SPAP / Creation of Tollgate Beat under 01 10 H.A 9,70,300/- 19,500/- JPG/2021-22 Misc Plantation Diana Range TOTAL 10 H.A 9,70,300/- 19,500/- Rate of North Bengal Misc Plantation : Rs. 97,030.00 per ha. Note: 1. In case of any unscheduled holiday or on days of Bandh or natural calamity on the aforesaid dates, the next working day will be treated as scheduled / prescribed date for the same purpose. 2. The Tender Inviting Authority may change the venue of opening the Technical or Financial Bids in case of exigent circumstances like breakdown of communications link or conditions of force majeure. 3. The Tender Inviting Authority reserves the right to defer the date of opening of either Technical or Financial Proposal or both, if required. 4. For e-tendering, intending tenderer may download the documents from the above said website directly with the help of digital signature certificate. Necessary Earnest Money (where required) shall be deposited by the intending tenderers by way of Online Payment in favour of the Divisional Forest Officer, Jalpaiguri Division, Jalpaiguri and the same should be documented by e-tendering & virus free scanned copies be uploaded. 5. The 2% Earnest Money of the tender amount should be deposited through Online Payment and a Payment Confirmation Challan to be submitted to the undersigned on last submission date of tender. 6. Properly indexed & self attested documents & duly digitally signed of both the technical Bid and Financial Bid should be concurrently submitted in the website mentioned above as per time schedule given below. 7. Eligibility Criteria for participation in the Tender :- a. The prospective tenderers as a primary agency should have satisfactorily completed at least one work of similar nature for a magnitude of 50% of the amount put to the tender under the State Government or its Undertaking or the Central Government or its Undertaking or any Statutory Body during the last 03 (three) years from the date of issue of this Notice. b. Technical Bid documents should be accompanied with copies of tenderer’s PAN Card, professional Tax Receipt / Challan for the current year, GST Registration Certificate (if any). c. Registered Co-operative Societies of Unemployed Engineers and Diploma-Holders on Engineering are required to furnish valid Bye-Laws, Latest Audit Report, Valid Clearance Certificate from Assistant Registrar of Co-operative Societies for the year 2012-2013 along with other relevant supporting papers. d. A company shall furnish the Articles of Association and Memorandum. e. The Partnership Farm is requested to furnish the copy of Registered Partnership Deed. 8. Payment of bill on its production will be made after successful execution of the Plantation Work subject to availability of fund and no claim, whatsoever, will be entertained against any e-NIT / any accepted Tender. Deduction of Income Tax, GST (if required) etc. will be made at source in accordance with the existing rules / orders. 9. Neither any Mobilization Advance nor any Secured Advance will be allowed. 10. Bids shall remain valid for the Current Financial Year. If the bidders withdraw the bid during the period of bid validity the Earnest Money as deposited will be forfeited forthwith assigning any reason thereof. No interest on the deposited Earnest Money shall be allowed if the said bid is cancelled. 11. Date and Time Schedule :- Date of uploading of NIT & other 1 documents (online) = 12/07/2021 on 10:00 a.m. 2 Documents download / Sell start date (online) = 12/07/2021 on 11:00 a.m. 3 Bid submission start date (online) = 12/07/2021 on 11:00 a.m. 4 Bid submission closing date (online) = 26/07/2021 upto 05:00 p.m. Bid opening date for technical proposals 5 (online) = 29/07/2021 on 12:00 p.m. 12. Financial Bids of those tenderers who qualify in Technical Bid will only be opened. Dates, if changed, due to un-avoidable circumstances, will be published in the said website and the office notice board only without any individual intimation. 13. No cost of bidding shall be reimbursable by the Office of the Divisional Forest Officer, Jalpaiguri Division, Jalpaiguri. Authority may accept or reject any tender without assigning any reason, whatsoever, and is not liable for any cost that might have incurred by a Bidder. 14. Refund of EMD : The Earnest Money of all the unsuccessful Bidders will be refunded through on receipt of application from the Office of the Divisional Forest Officer, Jalpaiguri Division, Jalpaiguri. 15. The Earnest Money deposited by a successful Bidder will be converted into Security Deposit and the balance amount for Security Deposit @ 8% of the Project Cost should be submitted as Demand Draft from any Nationalized Bank. Total 10% Security Deposit of Project Cost will be kept as Security Money for performance of work. No interest on Security Deposit will be paid by the Tender Accepting Authority. 16. The willing Bidders may remain present at the time of Opening of Tender. 17. The Divisional Forest Officer, Jalpaiguri Division, Jalpaiguri reserves the right to cancel the e- NIT due to un-avoidable circumstances and no claim in this respect will be entertained. 18. A tenderer’s bid will be out rightly rejected with a forfeiture of his earnest money if it comes to the notice of the Tender Inviting Authority’s scrutiny that the credential or any other papers of a Bidder are manufactured / fabricated etc. 19. The Tender Inviting Authority may verify the original credential and other original documents of the lowest tenderer before issuance of the Supply Order and the Supply Order will not be issued in favour of the tenderer if it is found on verification that such documents submitted by him / her is either manufactured or fabricated etc. 20. A clause stated in the later notification will supersede the corresponding one mentioned in former notification in the following sequence : a. Tender Form as prescribed. b. NIT c. Special Terms & Conditions d. Technical Bid e. Financial Bid 21. Evaluation of Technical & Financial Bid will be held at the Chamber of the Divisional Forest Officer, Jalpaiguri Division, Jalpaiguri as mentioned in Para 9 of this e-NIT. My Document (Non-Statutory Cover) Sl. No. Category Name Sub-Category Description Document Name (For details see Clause 3 of ITB & relevant clauses of NIT) 1 P.T. deposit receipt Challan 2 GST Registration Certificate A. CERTIFICATES CERTIFICATES 3 I.T.R. Acknowledgement Receipt 4 I.T. PAN Card 5 Voter ID Card 6 Enlistment Certificate 1 Proprietorship Firm - Trade Licence. Partnership Firm - Registered Partnership Registered Power 2 Attorney, Trade licence. B. COMPANY DETAILS COMPANY DETAILS Pvt. Ltd. Company - Registration Certificate Company's Act, 3 MOA & AOA, Registered of Attorney, Trade licence. Registered Un-employed Engineers and Labour Co-operative 4 Societies Limited. Experience Profile- List of completed Projects of raising nursery / plantation with required nos. of experienced Forestry / 1 Agriculture/ Botany background Graduate / Post Graduate / retired forest Officer and having Trade license in respect of C. CREDENTIAL CREDENTIAL raising nursery / plantation / Miscellaneous forestry works. 2 Completion Certificate from the concerned. PLANT & Authenticated copy of invoice, challan and way bill MACHINERIES 1 (Machinery) (OPTIONAL) D. EQUIPMENTS LABORATORY Authenticated copy of invoice, challan and way bill 2 (OPTIONAL) (Laboratory) Authenticated copy of the Income Tax returns TURN OVER 1 Only Payment Certificate of work issued by the Concerned FINANCIAL (INFO) E. PAYMENT CERTIFICATE 2 Supervisor and not the TDS certificate STRUCTURE & Details of Structure and Organisation ITB Section B Form III. 1 ORGANISATION An affidavit made that no adverse report against the bidder AFFIDAVIT 2 F. DECLARATION An affidavit mentioning the name of the technical staff as TECHNICAL STAFF 3 described in Clause 3(l). Financial Proposal i) The financial proposal should contain the Bill of Quantities (B.O.Q.) in one cover (folder). The contractor is to quote the rate in the space marked for quoting rate in the B.O.Q. ii) Only downloaded copy of the B.O.Q. are to be uploaded quoting the rate, virus scanned & digitally signed by the contractor. 1. Eligibility Criteria for participation in tender: (a) The intending bidders should have proper licence for engaging labourers on contract. (b) All categories of prospective Tenderers shall have to submit valid and upto date Professional Tax receipt challan, GST registration certificate, Income Tax return Acknowledgement receipt, PAN card issued by Income Tax Department, Voter ID card and Trade licence in respect of the prospective tenderer. In addition to the above, any contractor who has executed any type of tender works in Directorate of Forests, Govt.