City of Kingston Ordinary Council Meeting Agenda 24 August 2009 Notice is given that an Ordinary Meeting of Kingston City Council will be held at 7.00pm at the Cheltenham Office, 1230 Nepean Highway, Cheltenham, on Monday, 24 August 2009. 1. Apologies 2. Confirmation of Minutes of Previous Meetings Minutes of Ordinary Council Meeting 27 July 2009. 3. Foreshadowed Declaration by Councillors or Officers of any Conflict of Interest [Note that any Conflicts of Interest need to be formally declared at the start of the meeting and immediately prior to the item being considered – type and nature of interest is required to be disclosed – if disclosed in writing to the CEO prior to the meeting only the type of interest needs to be disclosed prior to the item being considered.] 4. Petitions Cr Staikos will table a petition on the current and future access to Westall Railway Station from Evergreen Boulevard, Clayton South. 5. Presentation of Awards A presentation will be made to former Councillor Topsy Petchey OAM 6. Reports from Village Committees A report on issues arising out of the Village Committee meetings in August 2009 is attached. Page 3 7. Reports from Delegates Appointed by Council to Various Organisations 8. Question Time 9. Environmental Sustainability Reports L 122 Town Planning Application Decisions – July 2009 Page 10 L 123 KP49/09 34-94 Oak Avenue, Mentone Page 24 L 124 KP76/09 9 Gipps Street, Mordialloc Page 65 L 125 Amendment C76 and Planning Permit Application KP850/07 (Extension of Parkview Estate) Page 78 L 126 Contract No 09/34 Annual Hard Waste Collection Service Page 82 L 127 Sustainable Design Assessment in the Planning Process Page 85 L 128 Winter Foreshore Regulations Page 88 10. Community Sustainability Reports L 129 Access & Equity Committee Yearly Update and Updated Terms of Reference Page 91 L 130 ICACC Memorandum of Understanding Page 105 11. Organisational Development & Governance Reports L 131 Councillor Ward Funds Applications Page 113 L 132 Meeting Procedures Local Law - Amendment Page 115 L 133 Appointment of Village Committee Members Page 118 City of Kingston Ordinary Council Meeting Agenda 24 August 2009 12. Corporate Services Reports L 134 Draft 2008/2009 Annual Statements Page 120 L 135 Investment Policy Report – June 2009 Quarter Page 127 L 136 Section 223 Committee Report on proposed Discontinuance and Sale of Road adjoining 1&2/20 Mentone Parade and 4/1, 8/1, 4/5 & 5/7 Palermo Street, Mentone Parade ROW Sale Page 129 L 137 Formation of a section 223 committee re the Proposed Discontinuance and Sale of Road abutting 42-44 Westley Street, Carrum Page 134 L 138 Redwood Drive – Feedback from Consultation Page 136 L 139 Waterways Kiosk Page 146 L 140 Change Room Update - Waves Leisure Centre Page 149 13. Notices of Motion L 141 Cr Peulich: Completion of all Stages of the Dingley Bypass Page 159 L 142 Cr Peulich: State Government’s By-pass of Planning Laws to fast track affordable, social housing projects Page 160 14. Urgent Business 15. Items in Camera L 143 Property Matter Page 161 2 City of Kingston Ordinary Council Meeting Agenda 24 August 2009 6. Reports from Village Committees PRESENTATION OF VILLAGE COMMITTEE REPORTS 6(a) Cheltenham Village Committee Chairperson - Joe Astbury Report of Meeting held on 4 August 2009 Highlight Stanley Avenue Concept Plan – a marvellous job by Mark Juler and Steve Perumal. 6(b) Mordialloc Village Committee Chairperson - Allan Locke Report of Meeting held on 4 August 2009 Highlight: Jonathan Guttmann’s presentation on the Bay to Rail trail. 6(c) Mentone/Parkdale Village Committee Chairperson - Reg Marlow Report of Meeting held on 4 August 2009 Unsatisfactory condition of the interior of the public toilet in the Safeway car park Village Committee Recommendation That urgent consideration be given to refurbishment of the toilets in the Mentone Car Park near Safeway. Officer Comment An amount of $1.68M per annum has been allocated in Council’s 5 year financial plan for the refurbishment of toilet blocks. The current program includes an allocation to enable improved facilities in the Mentone Shopping Centre in 2012/13. Council officers will be reviewing the program in the current financial year. Potential use of the Council property in Beach Road opposite Parkers Road Village Committee Recommendation As the facility is currently unoccupied it should be made available for Community Use. Officer Comment As the Parkers Road building is a foreshore crown land asset, Council must initially try to locate a coastal dependent user. Community groups from within Kingston will be invited to submit proposals to lease the building and to demonstrate a requirement for coastal dependency. The cost to Council to provide a building fit for purpose, will depend upon the requirements of the user. 3 City of Kingston Ordinary Council Meeting Agenda 24 August 2009 Sinking Fund in relation to Global Warming Village Committee Recommendation Would Council investigate the creation of a sinking fund to be used for action in relation to global warming. Officer Comment Through the Council Plan the impact of climate change and the role Council has to play in responding to this challenge has clearly been recognised as one of the top priorities of the current Council. Council prepares a 10 year capital works program. This plan allows Council to adequately plan for future capital expenditure requirements without the need to establish sinking funds or reserve accounts. Council is also conscious of not increasing the level of rates more than is necessary to meet the needs of the community. Council’s current financial plan envisages the expenditure of approximately $3 million over the next 5 years on projects that specifically address water and energy conservation, projects that will reduce greenhouse gas emissions and the effects of rising sea levels. The investment Council is making to reduce water and energy consumption will also provide savings in the future that can be reinvested to make greater reductions. Some of our current actions include undertaking building efficiency audits and upgrades, warm season grass program for sports fields, installation of numerous water saving initiatives at council buildings, environmental educational programs, working with Council’s industrial business community to improve their environmental performance and identify possible alternative energy sources, preparing for retrofitting energy efficient street lights. In addition Council is spending a further $3M per annum on improving the drainage systems within the community. In acknowledging its role in addressing climate change, Council recognises that the greatest financial contribution must come from the Federal and State Governments and Council continues to advocate strongly on behalf of the Kingston community for resources to be allocated by these tiers of government to address this issue in a timely and appropriate manner. 4 City of Kingston Ordinary Council Meeting Agenda 24 August 2009 Has Council considered a disposal policy for the long life electric bulbs and redundant electronic equipment? Village Committee Recommendation That Council consider a regular disposal policy for the long life electric bulbs and redundant electronic equipment. Officer Comment The Environmental Protection and Heritage Council, EPHC has recently completed a consultation regulatory impact statement. Its purpose is to examine the impacts of implementing consistent national arrangements for end-of-life televisions and computers and to consult the community and other stakeholders on these impacts. Submissions to the current review closes on 13 August 2009. The consultation website is www.ephc.gov.au/taxonomy/term/51. The Metropolitan Waste Management Group, of which Council is a member, has made a submission supporting the introduction of a collection service. Balcombe Road Traffic Lights Village Committee Recommendation That the sequencing of pedestrian traffic lights in Balcombe Road be reviewed for better flow of traffic. Officer Comment This request will be forwarded to VicRoads for their assessment and appropriate action. Balcombe Road / Mentone Parade Roundabout Village Committee Recommendation That the kerb immediately outside the whitegoods and furniture shop in Balcombe Road be moved to allow 2 cars to move from West to East through the roundabout. Officer Comment A recommendation will be provided to Council once traffic investigations have been completed. Consultation with the local traders will also be required as parking is at a premium in the Mentone Shopping strip. No Stopping Zones on Beach Road Village Committee Recommendation This Village Committee is totally opposed to the proposed parking restrictions on Saturday and Sunday and requests that Council survey all the residents of Beach Road to gather their reaction to the proposed restrictions. Officer Comment 5 City of Kingston Ordinary Council Meeting Agenda 24 August 2009 Council decided that the proposal to implement “No Stopping” restrictions between 6.00am and 10.00am on Saturdays and Sundays along Beach Road be deferred until the outcome of the City of Bayside’s community consultation process was known. The City of Bayside resolved:- 1. That weekend No Sopping restrictions not be introduced along Beach Road at this time. 2. That when the findings of the study, researching effective enforcement and countermeasure strategies that can be implemented with respect to groups of cyclists, recommended in the Coroners report in relation to the fatal crash involving a pedestrian and a participant in the “Hell Ride” in 2006 in Mentone are available, it be reported to Council for further consideration. The study is being undertaken by the Monash University Accident Research Centre (MUARC) and the Amy Gillett Foundation. The study will investigate collisions and near collisions with bicyclists from the perspective of all road users and explore circumstances of the incidents, peoples’ experiences, attitudes and behaviour as a result of the incident. VicRoads Consultation Late in 2008 Cr Athanasopoulos met with the Minister for Roads and Ports to discuss the proposal for “No Stopping” zones along Beach Road.