Managing Large-Scale Security Events: A Planning Primer for Local Law Enforcement Agencies May 2013 IRM-2012-U-003060 Approved for distribution May 2013 Monica Giovachino Managing Director Safety and Security Division Copyright © 2013 CNA This project was supported by Grant No. 2012-ZC-BX-K001 awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice. This document represents the best opinion of CNA at the time of issue. Vivian Chu ([email protected]), Tammy Felix ([email protected]), Denise Rodriquez-King ii Managing Large-Scale Security Events A Planning Primer for Local Law Enforcement Agencies Table of Contents Message from the Director .................................................................................................................. 1 Acknowledgements ............................................................................................................................... 3 Executive Summary ............................................................................................................................. 5 Major Findings ...................................................................................................................... 6 Conclusion ............................................................................................................................ 9 Section 1: Introduction ...................................................................................................................... 11 1.1 Background ................................................................................................................... 11 1.2 Methodology ................................................................................................................. 12 1.3 Report Organization ...................................................................................................... 13 Section 2: Pre-event Planning ............................................................................................................ 17 2.1 Initiate Internal Department Planning ........................................................................... 17 2.2 Develop the Operational Plan ....................................................................................... 20 Section 3: Core Operational Areas ................................................................................................... 25 3.1 Administrative and Logistics Support .......................................................................... 25 3.2 Command and Control .................................................................................................. 33 3.3 Credentialing ................................................................................................................. 37 3.4 Crowd Management ...................................................................................................... 40 3.5 Dignitary/VIP Protection .............................................................................................. 45 3.6 Financial Management .................................................................................................. 47 3.7 Fire/Emergency Medical Services/Hospitals/ Public Health ........................................ 50 3.8 Intelligence/ Counterterrorism/ Counter Surveillance .................................................. 52 3.9 Interagency Communications and Technology ............................................................ 55 3.10 Legal Affairs ............................................................................................................... 57 3.11 Non-Event Patrol ........................................................................................................ 59 3.12 Arrest Processing ........................................................................................................ 61 3.13 Protecting Critical Infrastructure and Utilities ............................................................ 63 3.14 Public Information and Media Relations .................................................................... 66 3.15 Screening and Physical Security ................................................................................. 69 3.16 Tactical Support and Explosive Device Response/Hazardous Materials ................... 77 Managing Large-Scale Security Events A Planning Primer for Local Law Enforcement Agencies 3.17 Training ....................................................................................................................... 79 3.18 Transportation and Traffic Management .................................................................... 82 Section 4: Post-event Considerations ................................................................................................ 88 4.1 Demobilization .............................................................................................................. 88 4.2 After-Action Analysis ................................................................................................... 88 Section 5: Conclusion ......................................................................................................................... 90 Appendix A. Planning Toolkit ......................................................................................................... A-1 A.1 Pre-Event Planning Matrix......................................................................................... A-5 A.2 Hazard Vulnerability Assessment .............................................................................. A-7 A.3 Operational Plan Template....................................................................................... A-11 A.4 Logistics Information Form ..................................................................................... A-13 A.5 Food Vendor Information Sheet .............................................................................. A-15 A.6 Inspection Checklist for Vendors ............................................................................. A-19 A.7 Hotel Survey Questionnaire ..................................................................................... A-23 A.8 Incident Organization Chart Template ..................................................................... A-31 A.9 Organization Assignment List Template ................................................................. A-33 A.10 Credentialing Checklist, ......................................................................................... A-35 A.11 Considerations for Managing Crowds ................................................................... A-39 A.12 Bureau of Justice Assistance (BJA) Special Event Funding Guidance ................. A-47 A. 13 Financial Provisions and Policies ......................................................................... A-51 A.14 Post-award Requirements: Grant Fraud, Waste, and Abuse .................................. A-55 A.15 Emergency Medical Services Venue Assessment Checklist ................................. A-59 A.16 Intelligence/Counter Surveillance Planning and Operations Checklist ................. A-61 A.17 Incident Radio Communications Plan Form .......................................................... A-63 A.18 Legal Affairs Checklist .......................................................................................... A-65 A.19 2012 Convention Event Ordinances ...................................................................... A-67 A.20 Considerations for Processing Prisoners ................................................................ A-71 A.21 Best Practices for Law Enforcement Public Information Officers ........................ A-73 A.22 Access Control Planning and Operations Checklist .............................................. A-81 A.23 Law Enforcement Venue Assessment Checklist ................................................... A-83 A.24 Bomb Threat Checklist .......................................................................................... A-85 iv Managing Large-Scale Security Events A Planning Primer for Local Law Enforcement Agencies A.25 Training and Exercise Course Catalogue Checklist ............................................... A-87 A.26 Training Request Form .......................................................................................... A-91 A.27 Law Enforcement Pocket Guides ........................................................................... A-93 A.28 Traffic and Transportation Plan Template ........................................................... A-111 Appendix B. Summary of Key Planning Checklists ...................................................................... B-1 Appendix C. Acronyms .................................................................................................................... C-1 Appendix D. Document References ................................................................................................ 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