Appendix V Report to: Executive Member for Children’s Services Executive Member for HR, OD & Diversity Date: 22nd November 2010 24th November 2010 Report of: Director of Children’s Services Report No: Contact Officer: Julie Thompson, Assistant Director Tel No: 4175 Report Title: Integration of Sport, Health & Inclusion, Play and Youth Service Non Confidential: (Confidential Not for Publication) This report is exempt from publication by virtue of Paragraph 1 of Schedule 12A to the Local Government Act 1972 Purpose: To set out the results of consultation on proposals to restructure the Sport, Health & Inclusion, Play and Youth to take into account a reduction in funding from 2011/12 onwards, and to seek approval from the Executive Member to implement the final proposals. Recommendations: The Executive Member is recommended to: (i) Approve the final proposals set out in Appendix 7 and; (ii) Delegate implementation of the new structure, including details of voluntary redundancy arrangements and consequential recruitment and selection, to the Chief Executive and the Director of Children‟s Services. Decision: Background Doc(s): Integration of Sport, Health & Inclusion, Play and Youth Service presented to the Executive Member for Children‟s Services on 31st August 2010. Integration of Sport, Health & Inclusion, Play and Youth Service presented to the Executive Member for HR, OD and Diversity on 1st September 2010. (for use on Exec Rep) 1 Integration of Sport, Health & Inclusion, Play and Youth Service Review Final Proposals November 2010 Signed: Leader / Executive Member Monitoring Officer Date: Summary: Executive Report (on its own page with Appendix 1 - List of People and Organisations Consulted. background docs) Appendix 2 - Summary of Consultation Activity Appendix 3 - Summary of Responses to Consultation Activity Appendix 4 - Union Response to Consultation Appendix 5 - Equality Impact Assessment Appendix 6 - Health Impact Assessment Appendix 7 - Final Proposals Report 2 Integration of Sport, Health & Inclusion, Play and Youth Service Review Final Proposals November 2010 1.0 Introduction 1.1 Following the budget resolution of the Executive on the 28th June 2010, the Executive Member approval proposals for a restructure of Sport, Health & Inclusion, Play and Youth Services. 1.2 This report sets out the results of the formal consultation process and the Department's final proposals in response. 2.0 Background to the review 2.1 On 31st August 2010 the Executive Member for Children‟s Services and the Executive Member for Human Resources, Organisational Development and Diversity (on the 1st September) approved a report setting out the need for a review of the Sport, Health & Inclusion, Play and Youth Service and draft proposals for consultation with staff, trade unions and other stakeholders. 2.2 The underlying rationale for the review is the need to generate financial savings to meet corporate budgetary targets. Because of the nature of the services involved, it will be necessary to reduce the cost of the staffing establishment in order to achieve these efficiencies. 2.3 This report now addresses the key issues arising from the consultation, which ended on 20th October 2010, and where relevant presents revised proposals for final approval by the Executive Member for Children‟s Services and the Executive Member for Human Resources, Organisational Development and Diversity. 3.0 Consultation process To coincide with the publication of the consultation proposals „at risk‟ letters were issued to affected staff on 2nd September 2010. Following informal briefings to staff and to the trades unions, formal consultation on the detail of the proposals which commenced on the 1st July proposals ended on 20th October 2010 3.1 Appendix 1 provides a full list of those invited to take part in the consultation. 3.2 Appendix 2 provides a full list of the key elements of the formal consultation. These have included: A formal briefing session and presentation for all staff on 2nd September 2010. A staff consultation pack containing in addition to some of the things listed below, the original report to Executive Member; a draft consultation and proposed implementation timetable; details of support for staff and a consultation response form. Access to all job descriptions and person specifications existing and proposed; 3 Integration of Sport, Health & Inclusion, Play and Youth Service Review Final Proposals November 2010 Weekly update of the Vacancy Bank register emailed to all staff at risk, with support for staff who have taken up opportunities to apply for jobs as a result; Holding personal meetings with all members of staff attended by HR and/or trades unions representatives where required; Following up meetings with more specific support (for example around interview technique, or enrolment onto OD provided sessions); Requesting expressions of interest (without prejudice at this stage) from staff for voluntary redundancy and for other forms of flexible working including reductions in hours; Full staff briefings Briefings meetings to update those staff that are at risk. Regular Departmental Joint Consultative Committee (DJCC) meetings with recognised trades unions. Regular Joint Operations Meetings (JOG) between Assistant Directors and Service Managers and trades unions. Responding to specific requests for information from the trades unions; Receipt of a formal written response from trades unions – Appendix 4. Consultation with all Children‟s Services Department Senior Managers via monthly Senior Managers Meetings. Consultation with Children‟s Services Department staff through open staff briefings and via ECM newsletter. Direct consultation with headteachers through Primary and Secondary Headteacher Executives, Headteacher consultation groups and savings and efficiency breakfast briefings. Direct consultation with Young People's Forums. A letter to all headteachers and Chairs of governing bodies of Bolton schools summarising the proposal included as part of the Departments savings and efficiencies programme, providing details of where the full details of consultation proposals are available from and inviting response. Individuals meetings with partners as requested Online survey to key stakeholders. 4.0 Key issues raised through formal consultation 4.1 Appendix 3 provides a detailed list of all issues raised during the consultation period, including matters raised at the DJCC or JOG meetings. This appendix also incorporates, for the sake of setting out a comprehensive response to the consultation, the proposed response to what was said by individuals and teams during personal meetings, staff briefing sessions and on the consultation response form issued with the Staff Consultation Pack. 4.2 The formal trade union response to the proposals is also set out in full at Appendix 4. 4.3 In summary, the main issues raised during consultation were: 4 Integration of Sport, Health & Inclusion, Play and Youth Service Review Final Proposals November 2010 1. Development and Capacity Build Lead Post - concerns that the JD does not reflect the Service Improvement Action Plan and does not reflect the integrated work of the service over the last 18 months. It was further suggested that Management re- assess the Capacity Building post to look to realign in light of work that has been developed over the last 18 months in conjunction with the SIAP and integrated work of the 5-19 service and Sport, Health and Inclusion Service. 2. Comprehensive Spending Review Consultation - Unison request management undertake a meaningful consultation with Partners once the results of the Comprehensive Spending Review are available to present partners with the accurate picture on what the service will be delivering, what will be stopping and what will be reduced. 3. Counselling Service - that the proposal will effectively end the in-house delivered counselling service delivered to some of the most vulnerable in our community, with a negative detrimental impact on what they will be able to access in the future. 4. Youth Initiatives Service and Post – Unison suggest that management consider how this post or a new post can be sustained by the use of the funds from a vacancy within the Early Intervention Service and other funds assigned to the delivery aspects of the enterprise scheme which do not appear to have been picked up in the review. 5. Principal Sport Development Offices - Unison requests consideration is given to the Sport Health & Inclusion recommendations of a reduction of 1 PSDO leaving 3 in the service. This will allow time for the Bolton Community Leisure Trust (BCLT) option to be explored and a balanced view being taken on what the Comprehensive Spending Review will provide for. 6. Bolton Community Leisure Trust Development - Unison request consideration is given the development of the further partnership between the Council and the Trust. 7. Individual HR Issues – These have been addressed through the Management response. 4.4 Stakeholder Online Consultation - Questionnaire - A total of 24 completed stakeholder online questionnaires were received, although respondents may have raised more than one issue. The respondents were as follows: Respondent Number Member of the public* 5 Council member's of staff 8 Partner, organisation representative, voluntary or community group 11 Total 24 *having read the comments it is clear that these respondents are children / young people who currently use the service 5 Integration of Sport, Health & Inclusion, Play and Youth Service Review