LIBRARY BOARD OF TRUSTEES MEETING AGENDA WEDNESDAY, FEBRUARY 19, 2020 4:00 P.M. Downtown Reno Library 301 S. Center Street Reno, NV 89501 PURSUANT TO NRS 241.020, THE AGENDA FOR THE TRUSTEES MEETING HAS BEEN POSTED AT THE FOLLOWING LOCATIONS: WASHOE COUNTY COURTHOUSE, WASHOE COUNTY ADMINISTRATION BUILDING, DOWNTOWN RENO LIBRARY, INCLINE VILLAGE LIBRARY, NORTH VALLEYS LIBRARY, NORTHWEST RENO LIBRARY, SIERRA VIEW LIBRARY, SOUTH VALLEYS LIBRARY, SPANISH SPRINGS LIBRARY AND SPARKS LIBRARY. FURTHER, IN COMPLIANCE WITH NRS 241.010, THIS NOTICE HAS BEEN POSTED ON THE OFFICIAL WEB SITE FOR THE WASHOE COUNTY LIBRARY SYSTEM AT www.washoecountylibrary.us; and https://notice.nv.gov. SUPPORT DOCUMENTATION FOR ITEMS ON THE AGENDA PROVIDED TO THE LIBRARY BOARD OF TRUSTEES IS AVAILABLE TO MEMBERS OF THE PUBLIC AT THE DOWNTOWN RENO LIBRARY ADMINISTRATION OFFICE, 301 SOUTH CENTER STREET, RENO, NEVADA AND MAY BE OBTAINED BY CONTACTING TAMI GASTON AT 327-8343 OR [email protected]. WE ARE PLEASED TO MAKE REASONABLE ACCOMMODATIONS FOR MEMBERS OF THE PUBLIC WHO ARE DISABLED AND WISH TO ATTEND MEETINGS. IF YOU SHOULD REQUIRE SPECIAL ARRANGEMENTS FOR ANY TRUSTEE MEETING, PLEASE CONTACT OUR OFFICE AT 327-8341 24 HOURS PRIOR TO THE DATE OF THE MEETING. THE LIBRARY BOARD CAN DELIBERATE OR TAKE ACTION ONLY IF A MATTER HAS BEEN LISTED ON AN AGENDA PROPERLY POSTED PRIOR TO THE MEETING. DURING THE PUBLIC COMMENT PERIOD, SPEAKERS MAY ADDRESS MATTERS LISTED OR NOT LISTED ON THE PUBLISHED AGENDA. THE OPEN MEETING LAW DOES NOT EXPRESSLY PROHIBIT RESPONSES TO PUBLIC COMMENTS BY THE BOARD. HOWEVER, RESPONSES FROM TRUSTEES TO UNLISTED PUBLIC COMMENT TOPICS COULD BECOME DELIBERATION ON A MATTER WITHOUT NOTICE TO THE PUBLIC. ON THE ADVICE OF LEGAL COUNSEL AND TO ENSURE THE PUBLIC HAS NOTICE OF ALL MATTERS THE TRUSTEES WILL CONSIDER, TRUSTEES MAY CHOOSE NOT TO RESPOND TO PUBLIC COMMENTS, EXCEPT TO CORRECT FACTUAL INACCURACIES, ASK FOR LIBRARY STAFF ACTION OR TO ASK THAT A MATTER BE LISTED ON A FUTURE AGENDA. THE BOARD MAY DO THIS EITHER DURING THE PUBLIC COMMENT ITEM OR DURING THE FOLLOWING ITEM: “BOARD COMMENT – LIMITED TO ANNOUNCEMENTS, STRATEGIC PLAN ACTIVITY UPDATES OR ISSUES PROPOSED FOR FUTURE AGENDAS AND/OR WORKSHOPS.” THE BOARD OF LIBRARY TRUSTEES CONDUCTS THE BUSINESS OF THE WASHOE COUNTY LIBRARY SYSTEM DURING ITS MEETINGS. THE PRESIDING OFFICER MAY ORDER THE REMOVAL OF ANY PERSON WHOSE STATEMENT OR OTHER CONDUCT DISRUPTS THE ORDERLY, EFFICIENT OR SAFE CONDUCT OF THE MEETING. WARNINGS AGAINST DISRUPTIVE COMMENTS OR BEHAVIOR MAY OR MAY NOT BE GIVEN PRIOR TO REMOVAL. THE VIEWPOINT OF A SPEAKER WILL NOT BE RESTRICTED, BUT REASONABLE RESTRICTIONS MAY BE IMPOSED UPON THE TIME, PLACE AND MANNER OF SPEECH. IRRELEVANT AND UNDULY REPETITIOUS STATEMENTS AND PERSONAL ATTACKS WHICH ANTAGONIZE OR INCITE OTHERS ARE EXAMPLES OF SPEECH THAT MAY BE REASONABLY LIMITED. THE LIBRARY BOARD OF TRUSTEES MAY TAKE AGENDA ITEMS OUT OF ORDER, CONSIDER TWO OR MORE ITEMS IN COMBINATION, REMOVE ONE OR MORE ITEMS FROM THE AGENDA OR DELAY DISCUSSION ON AN ITEM. Administration 301 South Center Street P.O. Box 2151, Reno, Nevada 89505 (775) 327-8341 www.washoecountylibrary.us The Board of Trustees may take action only on the items below that are preceded by the words “For Possible Action.” The Board will not take action on any other items. 1) Roll Call 2) Public Comment and Discussion Thereon – Three Minute Time Limit Per Person No discussion or action may be taken upon any matter raised under this public comment section until the matter has been specifically included on an agenda. 3) Approval of Meeting Minutes a. For Possible Action: Approval of Minutes from the Library Board Meeting of January 15, 2020 4) Old Business none 5) New Business a. For Possible Action: Acknowledgement of 2nd Quarter Fiscal Year 2019/2020 Cash and Non- Cash Donation Received by the Library System Between October 1 and December 31, 2019 for a Combined Total of $37,360.35 6) Reports a. Library Director’s Report b. Downtown Reno Library Report c. Marcom Presentation d. Collections Update e. Youth Services and Library Events Report f. Tacchino Expenditure Update g. Quarterly Financial Report h. Quarterly Statistical Report i. Board Task Report 7) Staff Announcements - Three Minute Time Limit Per Person No discussion or action may be taken upon any matter raised under this comment section until the matter has been specifically included on an agenda. 8) Public Comment and Discussion Thereon – Three Minute Time Limit Per Person No discussion or action may be taken upon any matter raised under this public comment section until the matter has been specifically included on an agenda. 9) Board Comment – Limited to Announcements, Strategic Plan Activity Updates or Issues Proposed for Future Agendas and/or workshops 10) Adjournment ITEM 3a LIBRARY BOARD OF TRUSTEE MEETING MINUTES WEDNESDAY, JANUARY 15, 2020 4:00 PM The Board met in regular session at the Sparks Library, 1125 12th Street, Sparks, NV 89431 Chair Holland called the meeting to order at 4:00 pm. 1) ROLL CALL Board Members Present: Amy Ghilieri, Wayne Holland, Zanny Marsh, Ted Parkhill and Jean Stoess Board Members Absent: None County Staff Present: Assistant County Manager David Solaro, Judge Tammy Riggs Public Present: None 2) PUBLIC COMMENT None 3) APPROVAL OF MEETING MINUTES a) APPROVAL OF MINUTES FROM THE LIBRARY BOARD MEETING OF NOVEMBER 20, 2019 On motion by Trustee Stoess, seconded by Vice-Chair Marsh, motion which duly carried, the Board approved the meeting minutes for the November 20, 2019. All in favor, none opposed. Upon suggestion by Legal Counsel Herb Kaplan, Chair Holland opened Agenda Item 5a) Presentation on Community Court by the Honorable Judge Tammy Riggs. 5a) NEW BUSINESS: PRESENTATION ON COMMUNITY COURT BY THE HONORABLE JUDGE TAMMY RIGGS Reno Municipal Court Judge Tammy Riggs introduced herself to the Board and people present. She provided a PowerPoint presentation which highlighted the purpose of Community Court, the history of how it was created, and the importance of working with the stakeholders in Reno to get it started. She informed the Board of her approach to Director Scott and his willingness to support her efforts by providing a venue. They started Community Court in March 2019. Judge Riggs provided the Board with the goal of the program and information on how the typical nuisance charges and warrants operate and the difference that Community Court provides its defendants while still conforming to legal requirements and standards. She informed the Board that she has a partnership with University of Reno, Nevada (UNR) who is helping to compile statistics and expects to have some numbers reported at the end of the month. Upon questioning by the Board, Judge Riggs: • Explained the proposed downtown area in the maps provided in the presentation represent the borders of the business district of Downtown Reno. 1 Library Board of Trustee Meeting Minutes 1/15/2020 ITEM 3a • Confirmed she would be willing to come back to the Board with a brief presentation on the statistical data compiled through the partnership with UNR. • Noted Community Court security on Wednesdays is provided by Reno Municipal Court Marshal staff with one marshal downstairs and one upstairs at the front door. Judge Riggs completed her presentation with a shout out to Downtown Reno Branch Manager Brenda Owens and staff, noting they are an indispensable part of the process with great de- escalation skills and their willingness to help. Chair Holland stated that Community Court is doing a great thing building relationships in a relaxed atmosphere and he encouraged the Trustees to go and see how it operates. Chair Holland returned to Agenda Item 4) Old Business. 4) OLD BUSINESS a) APPROVAL OF LETTER DRAFTED BY TRUSTEE GHILIERI TO PETITION AGAINST MACMILLAN PUBLISHERS FOR THE EMBARGO ON EBOOKS FOR LIBRARIES AND AUTHORIZE CHAIRPERSON TO SIGN THE SAME ON BEHALF OF THE BOARD Trustee Ghilieri noted that the draft in the agenda was missing bullet points and headline. Legal Counsel Herb Kaplan suggested the Board approve noted formatting and authorize the Board Chair to sign the completed document for the motion. Upon questioning, he stated that once the formatting was completed by Trustee Ghilieri, the draft would be sent to Board Secretary Tami Gaston who would contact Chair Holland to execute the document. Once the letter was signed, it would be returned to Tami Gaston. Upon questioning by the Board, Director Scott confirmed the final draft of the letter could be posted to the Library website and then sent (by the Library) to the Reno Gazette Journal for publishing. On motion by Trustee Stoess, seconded by Vice Chair Marsh, motion which duly carried, the Board approved noted formatting on the drafted letter from the Board packet and authorized Chair Holland to sign the final draft on behalf of the Board. All in favor, none opposed. 5) NEW BUSINESS b) PROCLAMATION TO THANK COMMISSIONER HARTUNG FOR $2,500 DONATION TOWARDS IMPROVEMENT OF SPANISH SPRINGS LIBRARY Director Scott read a proclamation for Commissioner Hartung thanking him for donation of $2,500 of special district funds to the Spanish Springs Library. These funds are being used to enhance Spanish Springs Library with interactive map. Director Scott handed the proclamation to Assistant County Manager David Solaro for Commissioner Hartung. 2 Library Board of Trustee Meeting Minutes 1/15/2020 ITEM 3a c) SELECT AN OPTION FOR MEETING THE MATERIALS-EXPENDITURE STANDARD PURSUANT TO THE MINIMUM PUBLIC LIBRARY STANDARDS AS SET FORTH BY THE NEVADA STATE LIBRARY, ARCHIVES AND PUBLIC RECORDS Director Scott provided a brief history on this agenda item and informed that Board the Library recommends Option 1. Upon questioning by Chair Holland, Director Scott stated the goal set by the Library Board, noted in the staff report, was set prior to his employment with Washoe County.