CITY OF GROSSE POINTE WOODS 20025 Mack Plaza Regular City Council Meeting Agenda Monday, April 16, 2012 7:30 p.m. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF COMMISSION MEMBERS 5. ACCEPTANCE OF AGENDA 6. MINUTES A. Council and Closed Executive Session 04/02/12 B. Fireworks Committee 03/14/12, w/recommendations: 1. Appointment – Tom Hauff 2. Pyrotechnics Agreement/Certificate of Insurance 3. Entertainment 4. Glow product vendor 5. Resolution –Vendors 7. COMMUNICATIONS A. Permit for Fireworks Display B. Application for Permit to Hold A Parade 1. Application 04/02/12 – Dick Borland, Grosse Pointe Woods-Shores Little League 2. Certificate of Liability Insurance C. Annual Report – Department of Public Works 1. Memo 04/02/22 – Director of Public Services 2. 2011 Annual Report D. Conference – 2012 Michigan Association of Municipal Clerks Annual Conference 1. Memo 04/11/12 – City Clerk 2. Conference Brochure E. Monthly Financial Report – March 2012 8. BIDS / PROPOSALS/ A. Purchase: Fuel Management System CONTRACTS 1. Memo 04/03/12 – Director of Public Services B. Contract: Rubbish Bags 1. Memo 04/03/12 – Director of Public Services C. Contract: Janitorial Services for Municipal Building 1. Memo 04/10/12 – Director of Public Services D. Contract: Yard Waste Bags 1. Memo 04/03/12 – Director of Public Services 9. PROCLAMATION A. National Public Works Week 10. NEW BUSINESS 11. ADJOURNMENT Lisa Kay Hathaway, MMC City Clerk IN ACCORDANCE WITH PUBLIC ACT 267 (OPEN MEETINGS ACT) POSTED AND COPIES GIVEN TO NEWSPAPERS The City of Grosse Pointe Woods will provide necessary, reasonable auxiliary aids and services, such as signers for the hearing impaired, or audio tapes of printed materials being considered at the meeting to individuals with disabilities. All such requests must be made at least five days prior to a meeting. Individuals with disabilities requiring auxiliary aids or services should contact the City of Grosse Pointe Woods by writing or call the City Clerk’s office, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236 (313) 343-2440 or Telecommunications Device for the Deaf (TDD) 313 343-9249. NOTE TO PETITIONERS: YOU, OR A REPRESENTATIVE, ARE REQUESTED TO BE IN ATTENDANCE AT THE MEETING SHOULD COUNCIL HAVE QUESTIONS REGARDING YOUR REQUEST COUNCIL 04-02-12 - 38 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, APRIL 2, 2012, IN THE COUNCIL-COURT ROOM OF THE MUNICIPAL BUILDING, 20025 MACK PLAZA, GROSSE POINTE WOODS, MICHIGAN. The meeting was called to order at 7:30 p.m. by Mayor Novitke. Roll Call: Mayor Novitke Council members: Bryant, Granger, Ketels, Koester, Shetler Absent: McConaghy Also Present: City Administrator Fincham City Attorney Berschback Treasurer/Comptroller Irby City Clerk Hathaway Council, Administration, and the audience Pledged Allegiance to the Flag. Motion by Ketels, seconded by Bryant, that Council Member McConaghy be excused from tonight’s meeting. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy The following Commission members were in attendance: Tom Vaughn, Planning Commission George McMullen, Board of Review Eric Reiter, Beautification Commission Motion by Granger, seconded by Shetler, that all items on tonight's agenda be received, placed on file, and taken in order of appearance. 1 COUNCIL 04-02-12 - 39 Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Granger, seconded by Ketels, that the following minutes be approved as submitted: 1. City Council and Closed Executive Session Minutes dated March 19, 2012. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Bryant, seconded by Ketels, that the following minutes be approved as submitted: 1. Committee-of-the-Whole sitting as Finance Committee minutes dated March 25, 2012. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Granger, seconded by Shetler, regarding Application for Permit/License – Vendor/Solicitor/Peddler – Refuse, that the City Council approve the application of John Lyndon Walls for a Refuse Vendor Permit. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy 2 COUNCIL 04-02-12 - 40 Motion by Koester, seconded by Granger, regarding Proposed General Fund Budget Summary FY 2012/13, that the City Council receive and place on file the 2012/13 Proposed Budget Summary. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Ketels, seconded by Shetler, regarding First Reading: An Ordinance Amending Chapter 50 Zoning, Article III District Regulations, by Adding Section 50-185, Prohibited Uses, to Provide That Any Use Contrary to State, Federal or Local Laws is Prohibited, that concur with the recommendation of the Planning Commission at their meeting on March 27, 2012, and concur with the amendment of this ordinance, set a date of May 7, 2012, for a second reading and final adoption, and direct the City Clerk to publish same by title in the Grosse Pointe News. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Bryant, seconded by Shetler, regarding Labor Attorney, that the City Council approve the following statement dated March 1, 2012: 1. Labor Attorney Keller Thoma - $10,119.54. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Shetler, seconded by Bryant, regarding City Attorneys, that the City Council approve the following statements dated March 28, 2012: 3 COUNCIL 04-02-12 – 41 1. City Attorney Don R. Berschback - $6,471.25; 2. City Attorney Charles T. Berschback - $5,285.00. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Hearing no objections, the following items were heard under New Business: Motion by Shetler, seconded by Bryant, that the proposed Solar Ordinance be received and placed on file. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Ketels, seconded by Shetler, that the Solar Ordinance be referred to the Committee-of-the-Whole. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Shetler, seconded by Ketels, that the Council recess the regularly scheduled Council meeting at 7:41 p.m. and convene in Closed Executive Session for the purpose of discussing pending litigation at which time the City Council may or may not reconvene in regular session to address additional items as necessary, in accordance with the Open Meetings Act 1976 PA 267. 4 COUNCIL 04-02-12 – 42 Motion carried by the following roll call vote: McConaghy Absent Novitke Yes Shetler Yes Bryant Yes Granger Yes Ketels Yes Koester Yes Council reconvened in regular session at 8:30 p.m. Also under New Business, the Treasurer/Comptroller provided an overview regarding two Michigan Tax Tribunal cases: Lochmoor Country Club and Sunrise II, and requested the City Council authorize an amount not to exceed $42,000 to appraise both properties (Sunrise II $22,000 and Lochmoor $20,000) to be taken from General Fund Fund Balance and transferred into Account No. 101-210-801.300. The City Attorney and Treasurer/Comptroller recommended approval of this request. Motion by Bryant, seconded by Shetler, regarding transfer of funds – Michigan Tax Tribunals, that the City Council authorize an expenditure in an amount not to exceed $42,000.00 to engage the services of appraisers for the Lochmoor Club and Sunrise II, Michigan Tax Tribunal appeals, to be taken from the General Fund Fund Balance and transferred into Account No. 101-210-901.300. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, Novitke, Shetler No: None Absent: McConaghy Motion by Bryant, seconded by Shetler, to adjourn tonight’s meeting at 8:35 p.m. PASSED UNANIMOUSLY. Respectfully submitted, Lisa Kay Hathaway City Clerk 5 FIREWORKS COMMI1TEE March 14, 2012 MINUTES OF THE FIREWORKS COMMI1TEE OF THE CITY OF GROSSE POINTE WOODS HELD ON WEDNESDAY, March 14, 2012 AT ThE GROSSE POINTE WOODS CONFERENCE ROOM, 20025 MACK, GROSSE POINTE WOODS, MICHIGAN. Members Present: Chair Mayor Robert Nov itke, Chris Fenton, Curt Bledsoe, Sara Brown, Al Fincham, Vicki Granger, Richard Shetler, Jr. Also in attendance: Susan Como, Recording Secretary The Chair called the meeting to order at 5:38 p.m. First item on the agenda discussed was the Mayoral appointment of a representative from Lochmoor Club. Motion by Granger, seconded by Shetler, to concur in the Mayor's appointment of Tom Hauff as the Lochmoor Club Representative. Motion passed by the following vote: Yes: Bledsoe, Brown, Fenton, Fincham, Granger, Novitke, Shetler No: None Absent: None Motion by Granger, seconded by Shetler, to immediately certify the previous motion. Motion passed by the following vote: Yes: Bledsoe, Brown, Fenton, Fincham, Granger, Novitke, Shetler No: None Absent: None Next item discussed was the 2011 Ending Balance Sheet. Motion by Fenton, seconded by Shetler, to accept the 2011 Ending Balance Sheet as presented. Motion passed by the following