SPECIAL CLOSED MEETING & REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 5, 2014 6:00 PM COUNCIL CHAMBERS 6:00 PM – CLOSED MEETING CALL TO ORDER ____Graham ____DeLong ____Ludescher ____Nakasian ____Peterson White ____ Pownell ____Zweifel 1. Motion to Close Meeting Pursuant to Minn. Stat. § 13D.03, Subd. 1 for consideration of strategy for labor negotiations ADJOURN 7:00 PM – REGULAR MEETING CALL TO ORDER ____Graham ____DeLong ____Ludescher ____Nakasian ____Peterson White ____ Pownell ____Zweifel APPROVAL OF AGENDA APPROVAL OF MINUTES PRESENTATIONS Swear in Patrol Officer Michael Murphy-Smith NDDC Mid Year Report REPORTS FROM THE MAYOR AND COUNCILMEMBERS CONSENT AGENDA Public Comments: Persons commenting on consent agenda items only may use this opportunity to speak. Speakers must identify themselves by providing their name and address and completing a comment card. Comments are limited to two (2) minutes (not including interpreter’s time). Agenda items below are approved by one motion unless a Council member requests separate action. All items approved by majority vote unless noted. 1. Motion – Review of City Disbursements 2. Resolution 2014-084 - Accept Bids and Award Contract East Cannon River Wall Repair Project 3. Motion – Support Bike Friendly Community Application 4. Resolution 2014-085 – Approve Maintenance for Bicycle Detector Pavement Marking at Second Street 5. Motion – Approve Community Event License Agreement with Canvas Church 6. Motion – Approve Community Event License Agreement with Extreme Music Tour 7. Motion – Approve Community Event License Agreement with Masonic Lodge 8. Ordinance No. 959 – Second Reading of an Ordinance Amending City Code Sec. 2-26 Regarding Council Compensation 9. Motion - Authorize East Cannon River Wall Railing Project 10. Motion- Approve Initial Northfield Area Fire Rescue Services Payment 11. Resolution 2014-088 – Approve WWTP Well Replacement/Water Line Extension Project 12. Motion – Approve Stipend for Interim Housing Expenses for Nick Haggenmiller OPEN PUBLIC COMMENTS Persons may take one opportunity to address the council for two (2) minutes on any topic, even if on the agenda (not including interpreter’s time), with the condition that they may not speak on the same item later in the meeting. No notification of the mayor is required. However, speakers are asked to complete a comment card. Persons wanting a response to a question must submit the question in writing to the recording secretary. Questions must include name, address and phone number. REGULAR AGENDA Please submit name and address to the recording secretary before the meeting or prior to the start of the regular agenda. The Mayor will ask you to speak after the staff report on the item. Please be respectful of the public’s and the council’s time. Members of the public wishing to speak must adhere to the following guidelines: Speak only once for no more than two (2) minutes (not including interpreter’s time) on the topic unless the speaker is addressed by the council; Identify your relationship to the topic (interested citizens included); Have a spokesperson or two for your group to present your comments. 13. Resolution 2014 -086 - Award Sale of 2014A Bonds 14. Resolution 2014-087 - Approve Library Building Program and Authorization to Proceed with schematic plan and a preliminary budget 15. Ordinance No. 960 – First Reading of Ordinance Rezoning for Central Valley Coop Site 16. Resolution 2014-090- Approve Purchase of Gleason Property for Regional Park 17. Resolution 2014-089 - Authorize Plan Design and Specifications for Phase 2 of the East Cannon River Trail 18. Motion - Approve Conflict of Interest Form for Fire JPA/Attorney ADMINISTRATORS UPDATE 19. Tentative Council Agenda List ADJOURN Note: The City Council may take a five minute break during the meeting. All regular City Council meetings end at 10:00 pm unless a 5/7 majority of the City Council vote to extend the time. SPECIAL NEEDS: If you require special services to attend or participate in a public meeting, please call the City's Administration Office at (507) 645-3001 or e-mail Deb Little, City Clerk, at [email protected]. TDD users can call (507) 645-3030. Please call 24 hours before the meeting, if possible. Meeting: City Council Meeting Date: July 15, 2014 Location: Council Chambers Start Time: 7:00 p.m. Adjourn Time: 9:58 p.m. Members Present: Council Members David DeLong, David Ludescher, Suzie Nakasian, Jessica Peterson White, Rhonda Pownell, and Mayor Pro Tem Erica Zweifel Members Absent: Mayor Dana Graham Others present: Brian Hoff, Jim Pokorney, Helen Medin, Gary Weiers, David Drown & Associates, Assistant Public Works Director/Assistant City Engineer Brian Erickson, GIS Technician Jasper Kruggel, Human Resources/Communications Manager Michelle Mahowald, City Clerk Deb Little, City Administrator Tim Madigan, Northfield News and other interested citizens. Item Discussion/Conclusions Action Call to Order At 7:00 p.m. Mayor Pro Tem Zweifel called the A roll call was taken of members present and meeting to order. a quorum was declared. Approval of Agenda Mayor Pro Tem Zweifel noted items on the green sheet. A motion was made by C. Pownell and Items 2 & 5 were moved from the consent agenda to the seconded by C. Peterson White to approve regular agenda. the agenda for July 15, 2014 as amended. All in favor. Motion carried. Approval of Minutes A motion was made by C. Nakasian and seconded by C. Peterson White to approve the City Council Meeting minutes for July 8, 2014. All in favor. Motion carried. A motion was made by C. Peterson White and seconded by C. Ludescher to approve the Special City Council Meeting minutes from July 10, 2014. All in favor. Motion carried. Presentation Brian Hoff & Jim Pokorney gave an update on the YMCA project progress and funding. They offered tours for interested council members. They also spoke regarding collaborations and opportunities for public/private partnerships. Reports From Council Members C. Nakasian – Reported on memorial service for Dixon Bond. Asked Council to think about opportunities for recognizing exemplary leadership and service. C. Peterson White – Attended NDDC/Chamber/CVB work group meeting. C. DeLong – Attended Fire Relief Association meeting. C. Ludescher – None C. Pownell – Noted important impact Dixon Bond had on the community. Recommended the book “For the Love of Cities” by Peter Peter Kageyama. Attended Mayors Task Force on Youth Alcohol & Drug Use. Noted three policy work groups and the projects that Page 1 – July 15, 2014 City Council Minutes Item Discussion/Conclusions Action they are working on. Attended Y Kids Tri. C. Zweifel – Noted passing of Dixon Bond and acknowledged his many years of service in the community. Reported on HRA meeting. Reminded the Council of the Intergovernmental meeting next Wednesday. Consent Agenda Approval of Consent City Administrator Madigan introduced the items on the A motion was made by C. Pownell and Agenda consent agenda. seconded by C. Peterson White to APPROVE THE CONSENT AGENDA. All in favor. Motion carried. Motion M2014-130 Approve Disbursements Totaling $404,909.07. Disbursements Motion M2014-131 The Northfield City Council approves reimbursement of NLC Conference costs for the registration, lodging and miscellaneous Expenses Mayor expenses for Mayor Graham to attend the National Graham League of Cities Conference in November 2014, in the estimated amount of $2,500. Resolution 2014-077 Establishing a Schedule of Grading Permit Fees and Grading Permit Fee Performance Security Escrow Amounts Motion M2014-132 The Northfield City Council hereby approves Stormwater Utility adjustments to stormwater utility charges brought Charges forward by staff on parcels 2211154004, 2211154008, 2211154001, 2211154002, 2211154003, 2202450001, 2211154006, 2211154009, 2211200003, and 2211154007 as shown in Attachment #1. Public Comments Open Public None. Comments Regular Agenda Resolution 2014-078 GIS Technician Kruggel introduced this item and A motion was made by C. Nakasian and Gleason Property answered questions posed by the Council. City seconded by C. Peterson White to Purchase Administrator Madigan answered questions posed by the APPROVE RESOLUTION 2014-078 – Council. City Clerk Little answered questions posed by APPROVING THE PURCHASE OF REAL the Council regarding number of votes needed to PROPERTY IN NORTHFIELD, approve the resolution. MINNESTA, AND DISPENSING WITH REVIEW OF THE PURCHASE BY THE NORTHFIELD PLANNING COMMISSION. A motion was made by C. Ludescher and seconded by C. Nakasian TO AMEND THE SECOND RESOLVED CLAUSE AS FOLLOWS: THE CITY COUNCIL HEREBY APPROVES THE ATTACHED PURCHASE AGREEMENT AND AUTHORIZES THE MAYOR AND CITY CLERK TO EXECUTE THE PURCHASE AGREEMENT SUBSTANTIALLY IN THE FORM HEREBY APPROVED SUBJECT TO THE RECEIPT OF THE TEST RESULTS REGARDING CONTAMINATION AND APPROVAL OF THE CITY STAFF THAT THERE IS NO CONTAMINATION OF THE PROPERTY. Page 2 – July 15, 2014 City Council Minutes Item Discussion/Conclusions Action All in favor. Motion carried. A motion was made by C. Ludescher seconded by C. DeLong to POSTPONE TO THE NEXT MEETING. All in favor. Motion carried. Motion M2014-133 Assistant Public Works Director/Assistant City Engineer A motion (M2014-133) was made by C. PSA for Highway Erickson introduced this item and answered questions Peterson White and seconded by C. Pownell 3/3rd Street posed by the Council. City Administrator Madigan that THE NORTHFIELD CITY COUNCIL answered questions posed by the Council. APPROVES THE ATTACHED AMENDED SCOPE OF WORK FOR THE 2015 STREET IMPROVEMENTS PROFESSIONAL SERVICES AGREEMENT WITH SEH, INC., FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES RELATED TO THE DETAILED DESIGN AND RELATED PROJECT DEVELOPMENT FOR THE PROPOSED TH 3/THIRD STREET INTERSECTION IMPROVEMENTS PROJECT. All in favor. Motion carried. Resolution 2014-083 Human Resources/Communications Manager Mahowald A motion was made by C. Nakasian and City Administrator introduced this item. Gary Weiers reviewed terms of the seconded by C. Peterson White to Contract employment agreement and answered questions posed APPROVE RESOLUTION 2014-083 –CITY by the Council. ADMINISTRATOR EMPLOYMENT AGREEMENT. All in favor. Motion carried.