Project Manual CITY OF DURHAM Piney Wood Pickleball Court Renovation DURHAM, NORTH CAROLINA May 27, 2021 OWNER: CITY OF DURHAM 101 CITY HALL PLAZA DURHAM, NORTH CAROLINA 27701 General Services Department 2011 Fay Street Durham, NC 27704 (919) 560-4197 Piney Wood Athletic Court Renovation DURHAM, NORTH CAROLINA CONTRACT AND SPECIFICATIONS CITY OF DURHAM, NORTH CAROLINA MAYOR: STEVE SCHEWEL COUNCIL MEMBERS: Jillian Johnson, Mayor Pro-Tempore Javiera Caballero DeDreana Freeman Mark-Anthony Middleton Charlie Reece Pierce Freelon CITY MANAGER: THOMAS J. BONFIELD CITY ATTORNEY: KIMBERLY REHBERG CITY CLERK: DIANA SCHREIBER City of Durham Piney Wood Athletic Court Renovation TABLE OF CONTENTS DIVISION 00 – BIDDING AND CONTRACT REQUIREMENTS Title Invitation to Bidders .......................................................................................................................... Instructions to Bidders ....................................................................................................................... Bid Proposal Form ............................................................................................................................. Required Forms Document ................................................................................................................ Project References Form .................................................................................................................... Non-Collusion Affidavit .................................................................................................................... Bidder Safety Evaluation Questionnaire ........................................................................................... Underutilized Business Enterprise (UBE) Procurement Forms ......................................................... Underutilized Business Enterprise (UBE) Listing ............................................................................. Insurance Requirements ..................................................................................................................... Payment & Performance Bond ............................................................................................................. COVID-19 Guidelines..................................................................................................................... NC Department of Labor COVID-19 Form……………………………………………………….. Workforce Diversity Questionnaire Form……………………………………………………….. Request for Approval of Substitution ................................................................................................ Example documents for use during construction: Standard Form of Agreement between Owner and Contractor ............................................. Subcontractor Monthly Record of Payment Report ............................................................... Equal Business Opportunity Program (EBOP) Final Subcontracting Report ....................... Reimbursable Sales Tax Forms ............................................................................................. Contract Change Order Form ................................................................................................. Claim for Additional Time on the Basis of Adverse Weather Conditions ............................ DIVISION 01 Sec. No. Title 010000 Scope of Work ........................................................................................................ 011400 Work Restrictions.................................................................................................... 012100 Allowances .............................................................................................................. 012700 Unit Prices ............................................................................................................... 015000 Temporay Facilities ................................................................................................ 015050 Mobilization ............................................................................................................ 016000 Cleaning Up ............................................................................................................ 017300 Execution Requirements......................................................................................... 017700 Closeout Procedures................................................................................................ TABLE OF CONTENTS City of Durham Piney Wood Athletic Court Renovation 020100 Existing Conditions........................................................................................................ 020700 Selective Demolition ..................................................................................................... 022000 Earthwork....................................................................................................................... 025000 Vinyl Coated Chain-link Fencing .................................................................................. 321216 Asphalt Court Paving ..................................................................................................... 025130 Acrylic Court Surfacing System ..................................................................................... 029200 Seeding............................................................................................................................. 321250 Full-Depth Reclamation ................................................................................................. TABLE OF CONTENTS INVITATION TO BIDDERS The City of Durham will receive bids for the Piney Wood Athletic Court Renovation by: 2 PM, TUESDAY, JUNE 29, 2021 at The City of Durham General Services Department, 2011 Fay Street, Durham, NC 27704 Attention: LESA RIKARD OR BY EMAIL TO: [email protected] Summary of Work: Full renovation an existing circut of tennis courts, converting to a pickleball court at Piney Wood Park; including demolition of perimeter chain link fence, vegetation clearing, limb pruning, reclamation of existing asphalt paving using Full-Depth Reclamation, new sub-base as required by the geotechnical testing, asphalt paving and acrylic latex color coating, new windscreens, new sleeves and net posts. New perimeter and interior vinyl coated chain link fence and gates, new signage and new sidewalk, and replacement or repair in designated areas. Qualifications and Experience: Respondents shall submit the following information to demonstrate their experience and qualification. Only include those projects in which the project team members have actively participated or led: (1) Bidders shall demonstrate sufficient prior experience with direct construction or full-depth renovation of tennis courts or pickleball courts. Evidence of sufficient prior experience is satisfied by providing project references for at least three similar projects in the last seven years where a grouping of (3 or more) tennis courts or pickleball courts were newly constructed or renovated (specifically utilizing full-depth reclamation of asphalt paving). (2) Bidders must have and demonstrate significant experience in the construction of asphalt athletic courts with defined surface smoothness and installation tolerances. Bidders shall demonstrate it has newly constructed or performed full-depth renovation of tennis courts or pickleball courts that adhere to athletic court industry standards as outlined in: A Construction and Maintenance Manual, latest edition by the ASBA. (3) Bidders shall provide representative project references on the required Project Reference Form evidencing compliance with requirements (1) and (2). Bidders MUST attend a pre-bid conference on: Thursday, June 10th 2021 AT 11AM ON SITE: Piney Wood Athletic Court Small Disadvantaged Business Enterprise participation goals are MBE 11% and WBE 7%. Plans and specifications are available for download or viewing by contacting: The City of Durham Finance Department Website under Purchasing: NEW WEBSITE: http://durhamnc.gov/bids.aspx Or by contacting: LESA RIKARD PROJECT MANAGER City of Durham General Services Department 919.560.4197, (fax919.560.4970 [email protected] All requests for substitution, must be submitted in writing via the email below according to the directions given in the Request for Approval of Substitution and in the Instructions to Bidders prior to Friday, June 18th, 2021 AT 5PM. Substitution requests should be directed to: LESA RIKARD PROJECT MANAGER City of Durham General Services Department 919.560.4197, (fax919.560.4970 [email protected] All other inquiries, questions, and/or clarifications must be submitted in writing via the email below according to the directions given in the Request for Approval of Substitution and in the Instructions to Bidders prior to Friday, June 18th, 2021 AT 5PM. Drawing and technical specification inquiries should be directed to: LESA RIKARD PROJECT MANAGER City of Durham General Services Department 919.560.4197, (fax919.560.4970 [email protected] Each bidder must show evidence that they are licensed under Chapter 87 of the N.C. General Statutes. A General Contractors License is required. The Following Forms MUST be filled out and included with the bid proposal: 1. Bid Forms 2. Non-collusion affidavit 3. Contractor Safety Record Information 4. UBE Construction Forms: E-101, E-102 and E-104 5. Project Reference Form 6. Risk Management’s Contractor COVID-19 Safety Plan 7. Workforce Diversity Questionnaire