ANNUAL HANDBOOK 2019 ADMINISTRATIVE GENERAL INFORMATION NOTES PURPOSE positioned so closely to any other logo/s that it The Pony Club is a voluntary youth organisation appears to be part of that or those logos. for young people interested in ponies and riding. It has Branches and Centres worldwide but these It is very important that, as a Branch or Centre notes apply only to the United Kingdom of Great representing The Pony Club, you are using an up Britain and Northern Ireland. Within the UK, it to date good resolution logo, in order to show that is a Registered Charity, and is subject to Charity the Branch / Centre is an official representation RULES OF THE PONY CLUB legislation and to regulation by the Charity of the brand. Commission. Copies of the logo and guidance are available on The Pony Club’s basic purposes are similar to other request to Branches and Centres via marketing. large voluntary youth organisations – namely, to pcuk.org, where you can request the specific type promote physical, mental and moral development. of logo you require. In particular, it PONY CLUB COLOURS ∙ encourages young people to ride and to learn Full details of The Pony Club colour palette and to enjoy all kinds of sport connected with how to use them for home and professional ponies and riding. printing can be found in the brand guidelines ∙ provides instruction in riding and document on marketing.pcuk.org. horsemastership, educating Members to look after and to take proper care of their animals. ∙ promotes the highest ideals of sportsmanship, citizenship and loyalty to create strength of NOTES ADMINISTRATIVE character and self-discipline. The Pony Club has been granted constituent Membership of the National Council of Voluntary Organisations (NCVO). This means that The Pony Club is officially recognised as a National Youth Organisation. PONY CLUB BADGES AND TIES Members can buy badges and ties from their The Pony Club is affiliated to the British Equestrian Branch or Centre or from Pony Club Shop. Federation. The official Membership badge should be worn at all Pony Club activities when a jacket is worn. The Pony Club Office is at Stoneleigh Park, The badge should be worn at Branch / Centre Kenilworth, Warwickshire CV8 2RW, where rallies, Shows, Branch or Centre Competitions, The Pony Club is managed by a permanent Area Competitions and at the Championships. staff responsible to The Board of Trustees. It should be worn on the left lapel of the jacket. INFORMATION For safety reasons, it must be at least 4cm below the collar bone. A coloured felt showing the highest Test standard achieved by the Member is given to Members by their Branch or Centre. It should THE PONY CLUB LOGO be worn behind the Membership badge. The logo is a registered Trade Mark and should Sewn-on badges denoting the Test colours are not be altered in any way without the express also available up to B Test for Members wishing permission of The Pony Club. The Pony Club to wear them on their sweatshirts or at times logo should not be incorporated, integrated or when the Members badge is not worn. pcuk.org 55 ANNUAL HANDBOOK 2019 Officials’ Badges – The officials’ badges have or television programme, Branches and Centres the same Pony Club design with a coloured enamel must inform The Pony Club Office. scroll attached bearing the title. Marketing Materials Trustee You can download poster templates with Badge has a chrome surround with blue scroll customisable areas, recruitment leaflets and Area Representative key facts from marketing.pcuk.org. The PR and Badge has a chrome surround with a red scroll Marketing department can be contacted through Sport Chairmen The Pony Club Office for any help or advice you Badge has a chrome surround with blue scroll may need, and also welcome input into additional District Commissioner resources. GENERAL INFORMATION Badge has a chrome surround with a dark blue scroll Logos and Colours Assistant District Commissioner Please refer to The Pony Club Logos and Colours, Pale blue scroll these may be requested via marketing.pcuk.org Branch Secretary Red scroll PONY CLUB OFFICIAL CLOTHING Local Committee Pony Club clothing is available from The Pony Club Dark blue scroll Online Shop. Branch President Dark blue scroll PONY CLUB PUBLICATIONS Branch Chief Instructor The Pony Club publishes a number of books and Green Scroll e-books on The Pony Club’s teaching which are Instructor’s Bar available from The Pony Club Online Shop. Blue bar bearing the word, Instructor Health & Safety Officer HEALTH AND SAFETY AND RULES OF THE PONY CLUB Dark green scroll SAFEGUARDING Treasurer The requirements are decided by The Trustees Grey scroll with advice from the Health and Safety and Volunteer Safeguarding Advisory Committee. These are White oval published in the Health & Safety Rule Book and Safeguarding Policy (which can be found on the From the point of view of third party insurance, Pony Club website). The Health & Safety section officials are advised to wear the appropriate of the Rule Book includes the relevant:- badge while acting in an official capacity for The Pony Club. Risk Assessment Risk assessments must be completed prior to all THE PONY CLUB HANDBOOK activities. Guidelines for the completion of risk The Pony Club Handbook will be published assessments and checks are available in the Health annually. It will include the Rules (but not the and Safety Rule Book and the Pony Club website. Sport Rules); Subscriptions and Test fees; names ADMINISTRATIVE NOTES ADMINISTRATIVE of members of the Board of Trustees and other First Aid Cover National Committees of The Pony Club and There are recommended minimum levels of first Branch Officials; The Pony Club Centre details; aid cover for Pony Club activities and competitions. of Insurance cover and information on Further details can be found in the first aid matrix Pony Club merchandise. in the Health & Safety Rule Book. PRESS AND MARKETING The appropriate level of cover should be considered It is in the interests of The Pony Club that its in the risk assessment aims and activities are kept in the public eye. Press Releases of Branch and Centre events and Safeguarding invitations can be sent to local press for events. Safeguarding is everyone’s responsibility and Reports of events should be sent to newspapers everyone has a duty to action any concerns they immediately after they have taken place. The local have or that are raised to them. No action is not INFORMATION BBC and independent radio and television stations an option. The Safeguarding Policy contains the are often interested in The Pony Club’s activities procedures to follow in the event of a concern or and you can find templates and information on allegation of suspected child abuse being raised marketing.pcuk.org to help you with this type of and the procedure for safely recruiting coaches and promotion. If Members are to participate in a radio volunteers, including how to obtain disclosure checks 56 pcuk.org ANNUAL HANDBOOK 2019 for those who carry out regulated activity/work. or Branches or property in their care, custody or control. If this cover is required you should arrange INSURANCE separate insurance. GENERAL INFORMATION The Pony Club has a comprehensive portfolio of insurance, designed to give protection to its The Pony Club Members’ Personal Members (including Centre Members), Branches, Liability Insurance volunteers, employees and itself. The insurances are This policy covers claims made against the Member arranged by The Pony Club’s broker – Howden UK for accidental bodily injury to members of the Group Limited, 16 Eastcheap, London EC3M 1BD public or damage to their property arising out of Tel: 020 7133 1387. Amongst the most important the Member’s use or ownership or control of a policies are the liability policies. It should be noted horse or pony or horse/pony-drawn vehicle at any that the liability insurances deal with claims made time – not just at Pony Club activities. against The Pony Club or Members on a legal liability basis and not a moral liability basis. Also covered are other persons using the Member’s horse or pony or horse/pony-drawn vehicle with The Pony Club Employers’ Liability Insurance the Member’s permission, unless such person is This policy covers claims made by employees insured elsewhere. RULES OF THE PONY CLUB against The Pony Club or Branch (based in Great Britain or Northern Ireland) arising out of the usual The Member’s liability policy is one of ‘last resort’. activities of The Pony Club or Branch anywhere in Therefore if any other policy is in place which would Great Britain, Northern Ireland, the Channel Islands cover the claim, the alternative policy will respond or the Isle of Man (extended to world-wide for before The Pony Club policy. Many household or temporary visits by employees). equine mortality policies will include public liability It covers accidental bodily injury to any employee cover and this will be explored before a claim is including any casual labourer such as a coach. The accepted under The Pony Club policy. limit of indemnity is ten million pounds (£10M) in respect of any one occurrence but five million If the Member is a child and is too young to be pounds (£5M) for terrorism or asbestos claims. sued, then the policy will cover the parent or guardian of the Member for liability arising out of The Pony Club Public Liability Insurance the Member’s activities as provided for in the policy. This policy covers claims made against The Pony Temporary Members are covered whilst attending Club or Branch (based in Great Britain, Northern Pony Club activities (from time of arrival until time Ireland or at British Forces Bases in Cyprus or of departure) if they are attending a rally with NOTES ADMINISTRATIVE Germany) or a person acting on their behalf arising a view to joining The Pony Club.