STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE NOTICE OF MEETING To: Mayor Bill Spragg Councillors Ward Councillor Ron Nelson Manoah Councillor Jan-Claire Wisdom Councillor Ian Bailey Marble Hill Councillor Jan Loveday Councillor Kate Hosking Councillor John Kemp Mt Lofty Councillor Simon Jones Councillor Bill Gale Councillor Lynton Vonow Onkaparinga Valley Councillor Andrew Stratford Councillor Linda Green Torrens Valley Councillor Malcolm Herrmann Notice is hereby given pursuant to the provisions under Section 87 of the Local Government Act 1999 that the next meeting of the Strategic Planning & Development Policy Committee will be held on: Tuesday 27 August 2013 6.30pm 36 Nairne Road, Woodside A copy of the Agenda for this meeting is supplied under Section 87 of the Act. Meetings of the Council are open to the public and members of the community are welcome to attend. Andrew Aitken Chief Executive Officer STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE Tuesday 27 August 2013 6.30pm 36 Nairne Road, Woodside ORDER OF BUSINESS Council Vision Nurturing our unique place and people Council Mission Delivering activities and services which build a resilient community, sustain our built and natural environment and promote a vibrant economy 1. COMMENCEMENT 2. APOLOGIES/LEAVE OF ABSENCE 2.1. Apology 2.2. Leave of Absence 3. MINUTES OF PREVIOUS MEETINGS 3.1. Strategic Planning & Development Policy Committee – 23 July 2013 Recommendation That the minutes of the Strategic Planning & Development Policy Committee held on 23 July 2013, as supplied, be confirmed as an accurate record of the proceedings of that meeting. 4. DELEGATION OF AUTHORITY Decisions of this Committee were determined under delegated authority as adopted by Council on 12 March 2013, 9 April 2013 and 9 July 2013. 5. DECLARATION OF INTEREST BY MEMBERS OF STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE Strategic Planning & Development Policy Committee Meeting AGENDA 6. REPORTS 6.1. Presiding Member Reports 6.2. Councillor Reports 6.3. Information Circulars 7. MATTERS DEFERRED FOR FURTHER CONSIDERATION/LYING ON THE TABLE 7.1. Matters Deferred – Nil 7.2. Lying on the Table – Nil 8. MOTIONS ON NOTICE 8.1. Nil 9. QUESTIONS ON NOTICE 9.1. Nil 10. PETITIONS / DEPUTATIONS / PUBLIC FORUM 10.1. Petitions – Nil 10.2. Deputations – Nil 10.3. Public Forum 11. PRESENTATIONS 11.1. Leah Maxwell, Waste Coordinator – Waste Services 2012/13 12. OFFICER REPORTS 12.1. VELO Adelaide, Mt Lofty Challenge Cycling Event Support for 2014 That Council supports the holding of the VELO Adelaide Cycling Event 2014 within the district…. Refer to agenda report for further details 12.2. Application for Short Term Dry Zone – Woodside Christmas Pageant 1. Supports the request form the Woodside Commerce Group Inc. and lodges a Short Term Dry Zone Application with Consumer and Business Services for the Woodside Christmas Pageant 2013 to cover the period 6.30 pm – 9.30 pm on Thursday 19 December 2013, for the area of Onkaparinga Valley Road from Nairne Road to John Street junctions. 2. Council supports future Dry Zone applications, if requested by the Woodside Commerce Group, for the operation of the Woodside Christmas Pageant, along Onkaparinga Valley Road, Woodside, from the Nairne Road junction to the John Street junction. Page 3 Strategic Planning & Development Policy Committee Meeting AGENDA 12.3. School Stationery Supply Contract That the report be received and noted. 12.4. Regional Tender for the Provision of Kerbside Waste Collection Services That Council delegates authority to the CEO to conduct a regional kerbside collection tender and report back to Council with the outcome of this process. 12.5. Illegal Dumping Birdwood That this report be received and noted. 12.6. Review of Terms of Reference for Advisory Groups Council adopts the Terms of Reference for the: - Sustainability Advisory Group - AHBTC Advisory Group - Sport & Recreation Advisory Group - Rural Land Management Advisory Group - Stirling Linear Park Advisory Group - The Summit Community Centre Advisory Group - Torrens Valley Community Centre Advisory Group…. (see agenda report for further details) 13. MOTIONS WITHOUT NOTICE 14. QUESTIONS WITHOUT NOTICE 15. CONFIDENTIAL ITEMS Nil 16. NEXT MEETING Tuesday 24 September 2013, 6.30pm, 63 Mt Barker Road, Stirling 17. CLOSE STRATEGIC PLANNING & DEVELOPMENT POLICY COMMITTEE MEETING Page 4 Council Meeting/Workshop Venues 2013 August 27 August 2013 SPDPC Woodside Kylie Hopkins September 3 September 2013 CDAP TBA Karen Savage 4 September 2013 Workshop Stirling N/A 10 September 2013 Council Woodside Pam Williams 17 September 2013 Elected Member Training Stirling N/A 24 September 2013 SPDPC Stirling Kylie Hopkins October 1 October 2013 CDAP TBA Karen Savage 2 October 2013 Workshop Woodside N/A 8 October 2013 Council Stirling Pam Williams 15 October 2013 Elected Member Training Stirling N/A 22 October 2013 SPDPC Woodside Kylie Hopkins November 5 November 2013 CDAP TBA Karen Savage 6 November 2013 Workshop Stirling N/A 12 November 2013 Council Woodside Pam Williams 19 November 2013 Elected Member Training Stirling N/A 26 November 2013 SPDPC Stirling Kylie Hopkins December 3 December 2013 CDAP TBA Karen Savage 4 December 2013 Workshop Woodside N/A 10 December 2013 Council Stirling Pam Williams Meetings are subject to change, please check agendas for times and venues. All meetings (except Workshops & Elected Member Training) are open to the public. Community Forums 2013 DATE TYPE WARD LOCATION 29 October 2013 Community Forum Onkaparinga Valley TBA 17 December 2013 Community Forum (PROPOSED) Manoah TBA 18 February 2014 Community Forum (PROPOSED) Marble Hill TBA ADELAIDE HILLS COUNCIL STRATEGIC PLANNING & POLICY COMMITTEE MEETING Tuesday 27 August 2013 AGENDA BUSINESS ITEM Item: 12.1 Originating Officer: Gaye Tulloch – Event and Cemetery Coordinator Responsible Director: Tim Piper – Director Corporate Services Subject: VELO Adelaide, Mt Lofty Challenge Cycling Event Support for 2014 File No: 02.38.12 SMP Goal: Goal 3 – A Prosperous and Vibrant Economy SMP Key Issue: 3.3 Tourism – Objective - Raise awareness support & commitment for tourism 1. SUMMARY The VELO Adelaide Cycling Event organiser, Bike SA, has again formally approached Council seeking event support for their cycling event which is proposed to traverse parts of the Council area in March 2014. Council supported the event held in March 2012 and 2013. Bike SA has provided significant detail supporting their application and these are contained in the appendices to this report. This report seeks Council support for the event including consent for temporary road closures on Sunday 23 March 2014. 2. GOVERNANCE Strategic Management Plan Goal 3: A Prosperous and Vibrant Economy Key Issue 3.3: Tourism, raise awareness support & commitment for tourism Strategy a) Support and facilitate major/unique events with the Adelaide Hills brand for key target audiences Legislation Under Section 33 of the Road Traffic Act 1961, the Minister has the power to order the closure of a road for the purposes of a declared event. The Minister also has the powers to declare exemptions from the Australian Road Rules within the closed area of the road for the period of the closure. Page 1 Adelaide Hills Council SPDPC Meeting 27 August 2013 VELO Adelaide Cycling Event Support The Minister’s powers have been conferred to Councils in respect to local roads. As such, if the Council wishes to support the VELO Adelaide Cycling Event, it will need to execute a road closure order pursuant to the Road Traffic Act 1961 in respect to the affected Council roads. The recommendation has been worded to reflect the requirement to execute the order. Sustainability Economic Social Environmental Governance Budget There is no impact on budget, except for budgeted staff time to administer this process. Consultation The event organisers have again undertaken consultation with local residents and businesses including public meetings held at Ashton Hall, Summertown Uniting Church and individual meetings with Cleland Conservation Park, Mt Lofty House, the Mt Lofty Summit Café, Montacute Progress Association, Ashton Co-op and local CFS Groups. Emergency Services, Members of Parliament and State Government representatives have also been consulted. In addition, Bike SA continued its consultation and community engagement activities between March 2013 and July 2013. The event, primarily a social activity targeted at cycling enthusiasts, is promoted as having local and regional economic benefits. The economic benefits are potentially realised by the attraction of visitors and participants (4000+) to the area, who can be expected to spend money at local retailers or hospitality providers. Bike SA have now supplied additional considerations from their 2013 review involving consultation feedback with participants, business operators, community groups involvement and advertising in local newspapers. 3. BACKGROUND The event organisers have provided substantial documentation that demonstrates a thorough and professional approach to managing the proposed event and includes: • Letter of Application from VELO (Appendix 1) • Emergency Response Plan (Appendix 2) • Route maps (Appendix 3) • Extreme Weather Policy (Appendix 4) • Community Notification Information (Appendix 5) • 2013 survey results and comments (Appendix 6) • Letters of support for the event (Appendix 7) Page 2 Adelaide Hills Council SPDPC Meeting 27 August 2013 VELO Adelaide Cycling Event Support • Traffic Management Plan (Commercial in