ROTTINGDEAN PARISH COUNCIL STANDING ORDERS FINANCIAL REGULATIONS RISK MANAGEMENT CODE OF PRACTICE BEACON HILL TERMS OF REFERENCE GENERAL COMMENTS ON PARISH COUNCILS PO Box 134, Brighton BN51 9DB 01273 306 300 For reference purposes, paragraph numbers of the original documents have been retained for each of the sections that form part of this Parish Register of relevant regulations and agreements. Following Anglo-Saxon custom, the use of the word “he” and its derivatives automatically implies “he” or “she” and their derivatives throughout these documents Map of Rottingdean Parish Boundary 1 2 Map of Rottingdean Conservation Area 3 INDEX Map of Rottingdean Parish Boundary ................................................................................................................................................................................................... 1 Map of Rottingdean Conservation Area ................................................................................................................................................................................................ 2 STANDING ORDERS ......................................................................................................................................................................................................................... 6 Meetings..................................................................................................................................................................................................................................... 6 Chairman of Meeting ................................................................................................................................................................................................................. 6 Proper Officer ............................................................................................................................................................................................................................ 6 Quorum ...................................................................................................................................................................................................................................... 7 Voting ........................................................................................................................................................................................................................................ 7 Order of Business....................................................................................................................................................................................................................... 8 Resolutions moved without Notice ............................................................................................................................................................................................ 9 Rules of Debate ........................................................................................................................................................................................................................ 10 Disorderly Conduct .................................................................................................................................................................................................................. 11 Rescission of previous Resolution ........................................................................................................................................................................................... 11 Voting on Appointments .......................................................................................................................................................................................................... 12 Discussions and Resolutions affecting Council employees ..................................................................................................................................................... 12 Expenditure .............................................................................................................................................................................................................................. 12 Committees .............................................................................................................................................................................................................................. 12 Advisory Committees .............................................................................................................................................................................................................. 13 Voting in Committees .............................................................................................................................................................................................................. 13 Accounts and Financial Statement ........................................................................................................................................................................................... 13 Estimates .................................................................................................................................................................................................................................. 14 Interests .................................................................................................................................................................................................................................... 14 Canvassing of and recommendations by Members ................................................................................................................................................................. 15 Inspection of Documents ......................................................................................................................................................................................................... 16 Admission of the public and press to meetings ....................................................................................................................................................................... 16 Confidential Business .............................................................................................................................................................................................................. 17 4 Standing Order on Contracts.................................................................................................................................................................................................... 17 Variation, Revocation and Suspension of Standing Orders ..................................................................................................................................................... 17 Financial Regulations .............................................................................................................................................................................................................. 17 Standing Orders to be given to Members ................................................................................................................................................................................ 18 FINANCIAL REGULATIONS ........................................................................................................................................................................................................ 20 General ..................................................................................................................................................................................................................................... 20 Annual Budget ......................................................................................................................................................................................................................... 20 Budgetary Control.................................................................................................................................................................................................................... 20 Accounting and Audit .............................................................................................................................................................................................................. 21 Banking Arrangements and Cheques ....................................................................................................................................................................................... 22 Payment of Accounts ............................................................................................................................................................................................................... 23 Payment of Salaries ................................................................................................................................................................................................................. 24 Loans and Investments............................................................................................................................................................................................................