Local Authority Guide Queen’s Baton Relay Local Authority Guide TABLE OF CONTENTS Foreword ........................................................................................................................... 1 Vision ....................................................................................................................................... 2 Scope ...................................................................................................................................... 2 Objectives ............................................................................................................................... 2 Local Authority Guide Rationale .................................................................................... 3 Roles and Responsibilities ...................................................................................................... 3 Queen’s Baton Relay ....................................................................................................... 6 Events En-Route: ................................................................................................................... 10 Local Town Festivities ............................................................................................................ 10 Photo Opportunities ............................................................................................................... 10 Alternative Modes of Transport ............................................................................................. 10 School Visits ........................................................................................................................... 11 Sport, Recreation, Leisure Club & Cultural Venue Visits ...................................................... 11 Hospitals, Homes for Elderly .................................................................................................. 11 Community Celebrations ...................................................................................................... 11 Day to Day Operation ........................................................................................................... 11 Convoy Operations ....................................................................................................... 13 Advance Team ...................................................................................................................... 13 Convoy Envelope .................................................................................................................. 13 Batonbearer Drop-off Team .................................................................................................. 13 Core Convoy ......................................................................................................................... 13 Batonbearer Pickup team..................................................................................................... 13 Convoy Envelope Diagram .................................................................................................. 14 Batonbearers ........................................................................................................................ 15 Batonbearer Experience ....................................................................................................... 16 Police Support ................................................................................................................ 17 Queen’s Baton ............................................................................................................... 19 Baton Stand .................................................................................................................... 20 Baton Pedestal ............................................................................................................... 21 Baton Protocols .............................................................................................................. 22 Photographing & Filming Protocols ..................................................................................... 22 Protocols for Community and School Events ..................................................................... 23 Start of Day ............................................................................................................................. 23 Batonbearer Arriving into a School ...................................................................................... 23 Baton Departing a School by Batonbearer ......................................................................... 23 Baton Departing a School no Batonbearer ......................................................................... 23 Batonbearer Arriving into a Community Event .................................................................... 23 Baton Departing a Community Event by Batonbearer ....................................................... 24 Baton Departing a Community Event no Batonbearer ....................................................... 24 Arrival at end of day Community Celebration .................................................................... 24 Dignitaries/Batonbearer Photograph ................................................................................... 24 Departure from end of day Community Celebration ......................................................... 24 i Queen’s Baton Relay Local Authority Guide TABLE OF CONTENTS Community Celebration ............................................................................................... 25 Glasgow 2014 Cultural Programme .................................................................................... 26 Arrival Music .......................................................................................................................... 27 Departure Music .................................................................................................................... 27 Sample Arrival Ceremony for the Queen's Baton .............................................................. 27 Master of Ceremonies .......................................................................................................... 27 Proposed Stage Program .............................................................................................. 28 Sample Arrival Ceremony Script .......................................................................................... 29 Performance Running Sheet – Pre Baton Arrival .................................................................. 36 Performance Running Sheet – Post Baton Departure .......................................................... 37 Evening Celebration Site Layout .................................................................................. 37 Merchandise ......................................................................................................................... 39 Portable Backdrop ............................................................................................................... 39 Team Scotland Messages ..................................................................................................... 40 Support a 2nd Team Messages ............................................................................................ 40 sportscotland ......................................................................................................................... 41 Voluntary Arts Scotland......................................................................................................... 41 Sustainability Guidelines ...................................................................................................... 42 Outdoor Balloon and Sky Lantern Releases ........................................................................ 42 Waste, Energy and Awareness ............................................................................................. 42 Community Planning Timelines .................................................................................... 45 Forming a Planning Group ................................................................................................... 46 Community Awareness ........................................................................................................ 47 Ceremony Theme ................................................................................................................. 48 Ceremony Organisation ...................................................................................................... 49 Volunteer Recruitment ......................................................................................................... 50 Building Public Awareness ................................................................................................... 51 Run of Event .......................................................................................................................... 52 Marketing Guidelines .................................................................................................... 53 Local Authority Marketing Toolkit ........................................................................................ 53 Supporters’ Kit ....................................................................................................................... 53 Queen’s Baton Relay Branding Principles ................................................................... 54 Process...........................................................................................................................