REAL ESTATE UNIT : ERF 2939 Amanzimtoti 1E -1978 1 REAL ESTATE UNIT REQUEST FOR PROPOSAL FOR THE LEASING OF A COMMERCIAL PROPERTY SITUATED ON ERF 2939 AMANZIMTOTI MEASURING 3873 M² FOR COMMERCIAL PURPOSES. EThekwini Metropolitan Municipality, hereby invites interested persons to submit proposal for the leasing of a commercial building as depicted SJ Plan No 4688/3, situated on Erf 2939 Amanzimtoti measuring 3873 m² for commercial purposes for a period of 20 years. THIS DOCUMENTS OF 57 PAGES, IT IS THE RESPONSIBILITY OF THE TENDERER / BIDDER TO SEE THAT ALL PAGES ARE INCLUDED IN THE DOCUMENT. Name of Bidder_________________________________________________________________________ DOCUMENTS TO BE SUBMITTED: 1 ORIGINAL AND 3 COPIES Closing date of the Bid: 20 August 2021 Closing Time: 11:00 Issued by: T.E. Mmusinyane HEAD: Real Estate Unit 4th Floor, 199 Anton Lembede Street 2 No CONTENTS PAGE 1. TENDER ADVERT 4 2. INVITATION TO BID (MDB 1) 6 3. TERMS AND CONDITIONS FOR BIDDING (MDB 1.1) 7 4. TAX CLEARANCE CERTFICATE REQUIREMENTS (MDB 2) 8 5. PRICING SCHEDULE: FINANCIAL OFFER (REU MDB 3.1) 9 6. DECLARATION OF INTEREST (MDB 4) 11 7. DECLARATION FOR PROCUREMENT ABOVE R10 MILLION (MDB 5) 14 8. PREFERENCE POINTS CLAIM FORM IN TERMS OF THE 15 PREFERENTIAL PROCUREMENT REGULATIONS 2017. (MDB 6.1) 9. BID SUBMISSION BIDDERS INFORMATION (MDB 7) 21 10. DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT 22 PRACTICES (MBD 8) 11. CERTIFICATE OF INDEPENDENT BID DETERMINATION (MDB 9) 24 12. STANDARD CONDITIONS OF SUBMISSION (MDB 10) 28 13. EVALUATION CRITERIA (REU MDB 11) 33 14. BID SPECIFICATION (REU MDB 12) 39 15. PROPERTY INFORMATION (REU MDB 13) 44 16. REGISTRATION DOCUMENTS (REU MDB 14) 45 17. AUTHORITY TO SUBMIT BID (REU MBD 15) 46 18. PAYMENT OF MUNICIPAL ACCOUNT (REU MBD 16) 47 19. PROPOSAL FOR THE LEASE OF ERF 2939 AMANZIMTOTI (REU 48 MBD 17) 20. SUSTAINABILITY MODEL (FUNDING/ DONOR/ SPONSOR) (REU 49 MBD 18) 21. PUBLIC/SOCIAL BENEFIT PROPOSAL (REU MBD 19) 50 22. PROPOSED EMPOWERMENT PLAN (REU MDB 20) 51 23. : EXPERIENCE AND CAPABILITIES OF BIDDER (REU MBD 21) 52 24. ACCESS TO FUNDING (REU MDB 22) 55 3 TENDER ADVERT REQUEST FOR PROPOSAL FOR THE LEASING OF A COMMERCIAL PROPERTY SITUATED ON ERF 2939 AMANZIMTOTI MEASURING 3873 M² FOR COMMERCIAL PURPOSES. EThekwini Metropolitan Municipality, hereby invites interested persons to submit proposals for the leasing of the property stated hereunder: BID NUMBERS TENDER DESCRIPTIONS SITE SIZE 1E-1978 REQUEST FOR PROPOSAL FOR THE LEASING OF ERF 2939 3873 m² AMANZIMTOTI MEASURING 3873 M² FOR COMMERCIAL PURPOSES. Non – There will be no clarification meeting. Bidders are requested to submit email compulsory queries related to the bid. All email queries are to be submitted by briefing sessions 2021/06/30. Email questions and answers will be consolidated and posted on e-tenders/municipal website for the benefit of all tenders by 2021/07/16 Document Availability 21 May 2021 Documents Cost Document Cost: R0.00 Pre-qualifying Pre-qualification criteria will be used to advance certain designated groups. criteria for Bidders will therefore be prequalified on the following basis; Preferential procurement • Minimum B-BBEE Status (Level 1, Level 2 and Level 3), and/or • an EME or QSE; NB: A bids that fail to meet any pre-qualification criteria stipulated above is an unacceptable bid and as such will not be evaluated for Stage 1 and Stage 2. Objective criteria In line with the objectives of the Amended Property Sector Code (09 June 2017) to in terms of promote economic transformation in the property sector in order to enable Paragraph 2(1)(f) meaningful participation of Black people including women, the youth and people of the Preferential with disabilities and unlock obstacles to property ownership and participation in the Procurement property market by black people, preference will be given to; Policy Framework Act, EME or QSE / Joint Venture/Consortium that are 75% owned by PPG (Priority read together Population Group) who will score a minimum total of 60 points on Price and with paragraph B-BBEE. 52 (22) of the EThekwini Municipality Supply Chain Management Policy. Selection Criteria • Any rental offer below the reserve price will not be considered. NB: Failure to comply with the above will result in the bid not being evaluated for Stage 1 and Stage 2. Closing Date and 20 August 2021 Venue Basement, Engineering Unit, Municipal Centre 166 K.E. Masinga Road (formerly Old Fort Road) DURBAN Condition of • Tax Clearance Certificate, valid on the closing date of the bid, or exemption submission of to pay taxes as issued by the South African Revenue Services (SARS) or the Request for Valid Tax Compliant Verification PIN number issued by SARS. 4 Proposal • Proof of registration of the Entity as follows: - Natural persons- certified copy of ID document/ passport - Partnership- copy of Partnership Agreement plus IDs of all partners - Company- current CM29 - Close Corporation- current copy of CK1 and/or CK2C - Trust- letter of appointment from the Master of the High Court of SA and deed of trust - Proof of registration of NPO or NGO (Copy of Provincial Registration Certificate etc.) • Up to date Municipal Account not older than three (3) months and not over three (3) months in arrears for the individual for all his/her properties/ Proof that acknowledgements or arrangements have been made to settle arrears / Affidavit stating why an up to date municipal account cannot be submitted for all the properties of the directors. • In the event the bidder is tendering as a Joint Venture/Consortium, all members of the JV/Consortium must submit all required documentation, a JV / Consortium agreement and a Joint Venture B-BBEE Certificate. • Completion and signature of all bid documents. • Central Supplier Data Base (CSD) registration. Address The Cashier Basement, Engineering Unit, Municipal Centre 166 K.E. Masinga Road (formerly Old Fort Road) DURBAN Evaluation Functionality, Rental Offer and B-BBEE Level of contributor using 80/20. 80 for rental value and 20 for B-BBBEE status level of contributor 5 MBD 1: INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (ETHEKWINI METROPOLITAN MUNICIPALITY) CLOSING BID NUMBER 1E-1980 CLOSING DATE 20 August 2021 TIME: 11:00 DESCRIPTION REQUEST FOR PROPOSAL FOR THE LEASING OF ERF 2939 AMANZIMTOTI MEASURING 3873 M² FOR COMMERCIAL PURPOSES. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO ENTER INTO A LEASE AGREEMENT WITH ETHEKWINI METROPOLITAN MUNICIPALITY. BID RESPONSE DOCUMENTS MUST BE DEPOSITED IN THE BID BOX SITUATED AT MUNICIPAL CENTRE, 166 K.E. MASINGA ROAD (formerly Old Fort Road) AND PLACED IN THE TENDER BOX LOCATED IN THE GROUND FLOOR FOYER. SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSMILE NUMBER CODE NUMBER EMAIL ADDRESS VAT REGISTRATION TAX COMPLIANANCE STATUS TCS PIN: OR CSD No: B-BBEE STATUS LEVEL Yes B-BBEE STATUS Yes VERIFICATION CERTIFICATE LEVEL (TICK APPLICABLE BOX) SWORN No AFFIDAVIT No (A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVIT (FOR EMEs & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE) SIGNATURE OF BIDDER DATE CAPACITY UNDER WHICH THIS BID SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: 6 MBD 1.1: TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1 BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–OR DOWNLOADED ONLINE (NOT TO BE RE-TYPED) 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFITABLE AND TAX STATUS. 2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART 3 BELOW. 2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1 IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 3.2 DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO 3.3 DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 3.4 DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO 3.5 IS THE ENTITY LIABE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE. SIGNATURE OF BIDDER: …………………………………………… 7 CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………………… DATE: ………………………………………….