Rancho Simi Recreation and Park District Board of Directors Meeting A GENDA Thursday, May 6, 2021 at 6:30 p.m. Rancho Simi Recreation and Park District 4201 Guardian Street, Simi Valley, CA 93063 • Activity Room 3 (805) 584-4400 • www.rsrpd.org (Meeting To Be Held Via Zoom) Welcome to a meeting of the Board of Directors of the Rancho Simi Recreation and Park District. The Park District welcomes citizen participation. In compliance with revised Public Meeting laws enacted by the State of California, as well as Ventura County Public Health Orders’ social distancing requirements which restricts gatherings to slow the spread of the novel Coronavirus COVID-19 pandemic, this meeting will be held via Zoom by Board Members, District Staff, and the Public. There will be no in-person attendance by the public. The live-streamed meeting is also available on our website at www.rsrpd.us - click “Board Meeting Videos” on the homepage. Members of the public who wish to speak or provide comments are encouraged to attend the meeting virtually via Zoom by clicking the following link: https://us02web.zoom.us/j/82149876521?pwd=cWVWSmorcGdUUXZQNlNZdFAvcWZGQT09 Meeting ID: 821 4987 6521. Passcode: 233769. You may also access the meeting telephonically by calling 1-669-900-6833. Meeting ID: 821 4987 6521. Passcode: 233769. At the appropriate time, in accordance with the agenda, the Chair of the Board will request that individuals who wish to speak identify themselves and make their comments. Members of the public may also participate by providing written comments to the Board by sending an email to [email protected] by Thursday, May 6, 2021 at 5:00pm. The Chair will read comments during the meeting at the appropriate time for up to three minutes for each comment. If you have questions regarding this virtual public meeting, please call Sandee Covone at 805-823-0971. When recognized, please be professional. Speakers are allowed a maximum of three (3) minutes to comment. Depending upon the circumstances, the Board Chair may increase or decrease speaker time. At the conclusion of public comments, the Board Chair will thank the speaker(s) for participating. The Board Chair may also determine appropriate action, if any, to be taken in response to comments received. Comments will be listened to, questions may be answered, speakers may be requested to further discuss the matter with staff, or an item could be added to a future Agenda or referred to a Board Committee, among other things. Items listed on the Agenda that require action will likely be voted upon by the Board of Directors. We appreciate your attendance and hope to see you again. BOARD OF DIRECTORS Chair Vice Chair Director Director Director Brian Dennert Kate O’Brien Ed Abele Elaine Freeman Josh Gray STAFF District Manager Dan Paranick 1 Note: To view video of this meeting, please visit youtube.com by clicking here. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 00:00:00 2. ROLLCALL 00:03:17 3. AGENDA REVIEW 00:03:38 4. PUBLIC STATEMENTS (ITEMS NOT ON THE AGENDA) 00:03:47 5. APPROVAL OF MINUTES 00:04:30 a. Rancho Simi Recreation and Park District Board Meeting – April 15, 2021 6. CONSENT AGENDA (Matters listed under the Consent Agenda are considered routine and shall be acted upon without discussion by one motion approving the Consent Agenda. If discussion is desired the item may be removed from the Consent Agenda upon a Director's request.) * 00:04:48 a. *Approval of 4/15/21 Accounts Payable Check Register and 4/9/21 Payroll Check Register b. *Renewal of Agreement for Use of Santa Susana Railroad Depot c. Approval of Award of Contract for Weed Abatement Services at Various District Parks and Open Space Areas 00:34:55 7. PRESENTATIONS, SCHEDULED ITEMS AND PUBLIC HEARINGS a. Resolution of Appreciation Recognizing the Retirement of Jackie Cochran, Simi Hills Golf Course - Marketing and Operations Assistant 00:07:10 b. Presentation of the Part-Time Employee of the Month for April 2021 to Ron Goldberg - 00:10:56 c. Discussion of Community Plan for Possible Non-Profit Management of Oak Park Open Space – Verbal Report 00:11:54 d. Status of the Districts Response to the COVID-19 Coronavirus Pandemic –Verbal Report - 00:36:44 8. CONTINUED BUSINESS - NONE 00:52:26 9. NEW BUSINESS a. Authorize the District Manager to Appoint the District’s New Director of Recreation 00:52:46 b. Update and Provide Possible Direction Regarding Items from the April 8, 2021 Oak Park – Park and Recreation Planning Committee Meeting 01:06:18 c. Approval of Notice of Completion and Final Acceptance for the Mae Boyar Park Playground Repair Project 01:21:05 d. Recreation Software Recommendation and Agreement Authorization 01:25:00 2 10. WRITTEN COMMUNICATIONS OF NOTE 01:35:40 11. REPORTS BY BOARDMEMBERS 01:35:51 12. REPORT BY DISTRICT MANAGER 02:03:04 13. CLOSED SESSION - NONE 02:12:08 14. ADJOURNMENT > � f!J±vtft-vt{GCC_ Dan Paranick, District Manager / District Clerk If any individual has a disability that may require accommodation to participate in this meeting please contact Human Resources at 805-584-4400. Upon advance notification of the need for accommodation, reasonable arrangements will be made to provide accessibility to the meeting. 3 unapproved Rancho Simi Recreation and Park District Board of Directors Meeting MINUTES Thursday, April 15, 2021 at 6:30 p.m. Rancho Simi Recreation and Park District • Activity Room 3 4201 Guardian Street, Simi Valley, CA 93063 • (805) 584-4400 Meeting held via Zoom - a video recording is available on the District Website at www.rsrpd.org. I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE - Chair Dennert called the Meeting to Order at 6:30pm. The Pledge of Allegiance was led by Leigh Seaton. 2. ROLLCALL - Directors Abele, Freeman, Gray, Vice Chair O'Brien, and Chair Dennert were in attendance. Staff in attendance included: Nikki Collier, Tom Evans, Danielle June, Wayne Nakaoka, Dan Paranick, Theresa Pennington, Brian Reed, Alex Stumfall, Gina Viecco, and District Counsel Brian Pierik. Guests attended tonight's meeting via Zoom. Those who made public comments are listed under the appropriate Item below. 3. AGENDA REVIEW -There were no changes to tonight's Agenda. 4. PUBLIC STATEMENTS (ITEMS NOT ON THE AGENDA) Local resident Sharon Simpson regularly takes her Labradoodle to the Simi Dog Park. The middle section is fenced off for new sod, this is the 2nd time now. She feels money would be better utilized towards the sprinklers as opposed to constantly replacing sod. John Deschene, a Pickleball player from Oak Park, is requesting additional space for courts. Pickleball is very popular in Oak Park and it would be beneficial to have additional courts to accommodate all players. Gary Gossett is contracted to provide Pickle ball lessons on Tuesdays and Wednesdays in Simi Valley. Currently, all classes are full and they are looking to add an additional night. With vaccinations, people are now coming out in large numbers. He suggested making Rancho Tapo Community Park more playable by improving the lighting and/or allow more court usage at the Rancho Simi Community Park. Pickleball player, Gina, suggested portable nets at the Rancho Simi Community Park as 2 of the tennis courts are rarely used. She agrees with the previous speaker regarding lighting at Rancho Tapo Community Park, adding it is dangerous to use the restrooms in the evening, it is very dark and scary. Local resident Lindsey Palladino thanked the Board for listening to their suggestions. She agrees with the previous speakers. Improving the lighting at Rancho Tapo Community Park and additional nets at the Rancho Simi Community Park would be a quick fix. She added, in order to grow the sport, you have to grow the court. I 4 unapproved Oak Park resident David M. suggested more dedicated hours for pickle ball at the very least. All courts are overly full and more dedicated hours or even courts could be useful. Pickleball player Nancy Cheek agrees with the previous speakers. Currently all courts are maxed out and the players need additional court time or space. In response to Ms. Simpson's comments, Director of Planning and Maintenance Nakaoka stated Staff has replaced 1/3 of the sod since the Dog Park has been open. This takes place in Spring/Summer to keep the grass looking good. Chair Dennert suggested a Staff member reach out to Sharon Simpson to address her items. District Manager Paranick advised interim Director of Recreation Danielle June to reach out to the pickleball community and see what can be done. June added additional nets have already been purchased but the chalking still needs to be done. Director Freeman understands the pickleball players issues and concerns. The District has been attempting to balance time between the tennis and pickleball players. 5. APPROVAL OF MINUTES a. Rancho Simi Recreation and Park District Board Meeting - April 1, 2021 - Motion: Director Freeman moved to approve the Minutes as written. Director Abele seconded the motion. The motion carried with a unanimous vote. 6. CONSENT AGENDA (Matters listed under the Consent Agenda are considered routine and shall be acted upon without discussion by one motion approving the Consent Agenda. If discussion is desired the item may be removed from the Consent Agenda upon a Director's request.) a. Approval of 3/31/21 Accounts Payable Check Register and 3/26/21 Payroll Check Register - Staffresponded to questions from the Board. Motion: Vice Chair O'Brien moved to approve the Consent Agenda. Director Freeman seconded the motion. The motion carried with a unanimous vote. 7. PRESENTATIONS, SCHEDULED ITEMS AND PUBLIC HEARINGS a.