COMMISSIONERS: Andy Thomas, Chair Teddy Manos, Vice Chair Collin Bruner, Secretary-Treasurer Benjy Cooke Eduardo Curry Lisa King Mattese Lecque David Bennett, Executive Director Commission Update __________________________________________________________________________________ May 10, 2017 Commission Meeting – Monday, May 15, 2017 - CCPRC Headquarters at 5:30 pm Guests: We are not expecting any guests at this time. However, I would anticipate that a few SK8 Park or Marina patrons may join us on Monday. Commission Meeting Highlights Finance Committee Meeting: The Finance Committee will not meet this month. Agenda Overview New Business: Parklands Foundation: Tom will share the progress that the Foundation is making. Planning and Capital Projects Update: Kevin will give an update on the Planning and Captial Projects as well as the approved 5-Year Capital Improvements Plan Projects. Financial Report: There is one item that will require Commission action on Monday evening that is explained in the packet. Agency Highlight: Kevin and Gina will give an update on the rebranding of Johns Island County Park and Mullet Hall Equestrian Center. 861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683 1 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, MAY 15, 2017 AGENDA I. Call To Order And Welcome Thomas A. Introduction of Guests and Notification to Media II. Public Comments/Presentations Thomas III. Approval of Minutes Thomas A. (ACTION) Approval of April 17, 2017 Regular Commission Meeting minutes IV. Old Business A. None IV. New Business A. Parklands Foundation Update King/O’Rourke B. Planning and Capital Projects Report Bowie C. Financial Report McManus 1. Checks in Excess of $7500 2. Financial Reports 3. 2017 Bond Update 4. (Action) District 2 Roof Replacement Projects Change Order Approval D. Agency Highlight: Johns Island County Park Bowie/Ellis-Strother VI. Next Meeting A. Regular Commission Meeting, Monday, June 19, 2017, 5:30pm at CCPRC Headquarters, Charleston, SC 2 UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, APRIL 17, 2017 Commission Members Present: Mr. Andy Thomas, Mr. Collin Bruner, Mr. Benjy Cooke, Mr. Eduardo Curry, Ms. Mattese Lecque, and Ms. Lisa King Commission Members Absent: Mr. Teddy Manos Staff Present: Mr. David Bennett, Mr. Kevin Bowie, Mr. Charlie McManus, Ms. Donna Gueldner, Ms. Gina-Ellis- Strother, Ms. Jan Coulter, Ms. Julie Hensley, Mr. Phil Macchia, Ms. Patty Newshutz, Mr. Steve Hutton, Mr. Tommy Hale, and Ms. Shanté Ellis Legal Counsel Present: Mr. Gray Taylor Legal Counsel Absent: Mr. Dwayne Green Guests Present: None I. Call to Order and Welcome A. Introduction of Guests and Notification to Media The Charleston County Park and Recreation Commission met on Monday, April 17, 2017 at the CCPRC Headquarters, Charleston, SC. Mr. Thomas, Chair, called the meeting to order and welcomed those in attendance. Mr. Thomas informed those present that notification of the meeting had been sent to the local news media and others requesting notification and asked that the record reflects the Commissioners present. II. Public Comments A. None III. Approval of Minutes A. (ACTION) Approval of minutes of March 27, 2017 Regular Commission Meeting Motion to approve the minutes of the March 27, 2017 Regular Commission Meeting was made by Mr. King, seconded by Ms. Lecque, and approved by the Commission. (#071-1617) IV. Old Business A. Executive Session – Contractual Matter Motion to enter into Executive Session for the purpose of discussing a contractual matter was made by Mr. Cooke, seconded by Ms. Lecque, and approved by the Commission. (#072-1617) Upon coming out of Executive Session, the Chair stated that contractual matters had been discussed. 3 Regular Commission Meeting April 17, 2017 Page 2 of 3 V. New Business A. Planning and Capital Projects Report Mr. Bowie presented an update on all of the Commission approved Capital projects. 1. (ACTION) Town of Hollywood MOA Motion to accept the Memorandum of Agreement with the Town of Hollywood to utilize property owned by the Town as the site of Rural Pool project was made by Ms. King, seconded by Mr. Cooke, and approved by the Commission. (#073-1617) 2. Executive Session – Contractual Matters Motion to enter into Executive Session for the purpose of discussing a contractual matter was made by Ms. King, seconded by Ms. Lecque, and approved by the Commission. (#074-1617) Upon coming out of Executive Session, the Chair stated that contractual matters had been discussed. Motion to offer up the appraised value for Sol Legare Boat Landing was made by Ms. Lecque, seconded by Mr. Cooke, and approved by the Commission. (#075-1617) B. Financial Report 1. Checks in Excess of $7500 Mr. McManus reported on the checks in excess of $7500, stating that all were for the normal course of business. Mr. Thomas inquired about Wilderness First Responder course. Mr. Hutton noted that it’s a public certification course where the unusually high registration caused the revenue to exceed the expenses. 2. Financial Reports Mr. McManus presented the financial reports for the month of March. Mr. McManus noted that on the General Agency side there still is a small millage collections difference from last year due to Charleston County’s Treasurers Office early collections on a few of their larger accounts. Mr. McManus noted changes from leasing to purchasing equipment and fleet. No further questions from the Commission. 3. 2017 Bond Update Mr. McManus stated that on March 28 County Council put us on the consent agenda and it was approved. The next public hearing will be held on April 25. 4. (ACTION) W.O. Thomas Boat Landing Emergency Change Order Motion to approve the award of a Change Order for W.O. Thomas Jr. Boat Landing Parking Lot Renovation in the amount of $40,600 with IPW Construction Group, LLC with the funds coming from the approved CIP budget and matched by a grant from SC Department of Natural Resources 4 Regular Commission Meeting April 17, 2017 Page 3 of 3 and the Charleston County Water Recreational Funds was made by Mr. Cooke, seconded by Ms. Lecque, and approved by the Commission. (#076-1617) C. Agency Highlight: CCPRC Eclipse Events Mr. Hutton presented CCPRC’s Eclipse Program Plan for August 21. He also reviewed the agency’s partnerships and collaborations with Lowcountry Stargazers, Get Eclipsed IOP, and Charleston County. The list of plans have the potential to grow as the event date gets closer. VIII. Next Meeting Regular Commission Meeting, Monday, May 15, 2017, 5:30pm at CCPRC Headquarters, Charleston, SC There being no further business, the meeting adjourned at 6:29 pm. Respectfully submitted, Andy Thomas, Chair Shanté Ellis, Executive Administrative Manager 5 Checks in Excess of $7,500 Date Check # Vendor Description Amount General Agency 4/5/2017 17616 The Caterer Cajun vendor $ 33,633.70 4/12/2017 17632 Charleston Pumps And Specialties JICP SZ - rebuild 2 filter pumps $ 12,728.00 4/12/2017 17669 South Carolina Retirement Sys March 2017 retirement $ 235,537.10 4/20/2017 17788 Nu-Pipe LLC BWP drainage repair $ 118,875.00 4/20/2017 17797 SCE&G Agency electric bill $ 46,232.87 4/20/2017 17798 South Coast Professional Painting II LLC Paint HQ hallways $ 8,650.00 4/20/2017 17804 Tyler Technologies Inc Munis HR / Payroll implementation $ 12,872.99 4/27/2017 17832 Charleston Water System Agency water $ 11,731.06 4/27/2017 17874 Verizon Wireless Cellular usage mar 2017 $ 8,828.17 Capital Improvement Projects 4/4/2017 23 Collins Engineer Old Towne consulting $ 9,640.00 4/4/2017 24 Hightower Construction Co Inc Skatepark construction $ 119,196.60 4/4/2017 26 Town Of Mount Pleasant Rifle Range Park master planning $ 7,926.48 4/13/2017 27 AOS Specialty Contractors Inc WCP trail construction $ 188,988.47 4/13/2017 29 Treat & Woodman, LLC Old Towne construction $ 52,208.65 6 Combined and Governmental Statements Combined General Agency & Park Operations Prior Year to Date- Year to date- Current year % of March 2017 Actuals Actuals budget Budget General Agency Revenues 15,435,592 16,121,918 14,650,580 110% Park Revenues 11,503,214 12,100,346 16,351,235 74% Total Operating Revenues 26,938,806 28,222,264 31,001,815 91% General Agency Expenditures 10,057,621 10,492,785 14,419,360 73% Park Expenditures 11,057,987 11,407,235 16,106,360 71% Total Operating Expenditures 21,115,608 21,900,020 30,525,720 72% Change in Fund Balance 5,823,198 6,322,244 476,095 General Fund Prior Year to Date- Year to date- Current year % of April 2017 Actuals Actuals budget Budget Revenues Tax Millage 14,390,557 14,839,080 13,885,480 107% Administration 661,711 504,318 67,000 753% Executive - - - 0% Marketing - - - 0% Human Resources - - - 0% Financial Services - - - 0% Park and Recreation Services 23,215 34,670 54,000 64% Recreation 358,384 742,632 640,635 116% Maintenance - - - 0% Planning & Natural Resources - - - 0% Operations 1,725 1,218 3,465 35% Total Revenues 15,435,592 16,121,918 14,650,580 110% Expenditures Administration 518,716 630,903 714,170 88% Executive Division 637,018 742,186 965,710 77% General Services 1,552,186 1,752,084 2,654,635 66% Marketing 681,740 733,549 965,450 76% Human Resources 850,915 515,537 584,700 88% Capital Projects 561,506 452,291 506,950 89% Financial Services 832,433 716,785 897,590 80% Park and Recreation Services 631,588 573,513 755,615 76% Recreation 1,783,283 2,097,648