Delta Lambda Phi University of Alabama Fall 2017 Preamble We, the members of University of Alabama Colony of Delta Lambda Phi Fraternity, for the purpose of establishing a permanent set of laws and rules for the better government and direction of the chapter and for objects hereinafter set forth, do hereby declare all previous bylaws of the chapter null and void, and do enact and establish the following set of bylaws for the government of the Interest Group. No provision of these bylaws is intended or shall be interpreted to be in conflict with the constitution of the national bylaws. In case of conflict, the constitution and national bylaws shall take precedence. It is our primary interest that necessary corrections, additions, and subtractions be made for the good of the Colony. Article I Name, Location and Purpose Section A: Name 1. The chapter shall be known as the University of Alabama chapter of Delta Lambda Phi. Section B: Location 1. The Interest group shall be at the University of Alabama in Tuscaloosa. Section C: Purpose 1. To foster diversity at the University and encourage inclusion in both the Greek community and the capstone as a whole by creating a social fraternity for all men and male identified persons. 2. Description­ D elta Lambda Phi is a traditional Greek social organization founded by and for a decidedly nontraditional group: gay, bisexual, and progressive men. For over twenty­five years, Delta Lambda Phi has offered these men the opportunity to lead, to grow, and to form lifelong bonds of friendship with other likeminded men. Founded by Gay men for all men, the mission of Delta Lambda Phi is to enhance the quality of life among men irrespective of sexual orientation or gender expression by providing dignified and purposeful social, service and recreational activities. Delta Lambda Phi is an organization with twenty­five years of history and a diverse membership. The Fraternity has changed over time, and it means different things to different people. Chapters may have their own local traditions or ways of doing things. Article II Officers Section A: Offices 1. The elected officers of the fraternity that make up the Executive Board shall be the President, Vice­President, Secretary, and Treasurer. 2. The appointed officers of the fraternity shall be Social Chair, Recruitment Chair, and Philanthropy Chair. 3. All appointed candidates will be confirmed as officers by the Executive Board by means of a vote. Should the vote be deadlocked, the Faculty Advisor shall be the tie breaking vote. Section B: Qualifications 1. All persons nominated for the positions of President, Vice­President, Secretary, Treasurer, Social Chair, Recruitment Chair, and Philanthropy Chair must be full­students at the University with a cumulative GPA of 2.5. 2. The terms of the President, Vice­President, Secretary, and Treasurer will be year­long positions serving from May to April. 3. The terms of Social Chair, Recruitment Chair, and Philanthropy Chair will be semester­long terms. 4. No person may be nominated for an office if they will not be in school during the entirety of their term or if they are currently serving the first term of a yearlong position. Section C: Election 1. All voting for officers shall be by secret ballot. 2. A quorum for elections shall consist of three­fourths of the active members. 3. Written proxies may count as attendance. They may be received through any written medium. 4. All officers must be elected by a majority of votes cast. A runoff shall be held between the two candidates receiving the most votes. 5. All officers shall be thoroughly familiar with their duties as prescribed in the constitution and bylaws of Delta Lambda Phi and the chapter officers’ manual. Section D: Replacement 1. If the President becomes unable to discharge their duties for an extended period of time, the Vice­President shall become President. 2. In the event that neither the President nor Vice­President is present at a meeting, the Treasurer then the member with the lowest roll number shall conduct the meeting. 3. Any elected officer may be removed from office by a three­fourths vote of all the active student members. An appointed officer may be removed from office by a two­thirds vote of all active student members. 4. The President has the power to appoint an active member to a vacant office pending approval of the chapter executive council. 5. In the event that a member of the chapter executive council comes under the investigation of the police, said member shall be removed from the council until the investigation is concluded. Section E: Chapter Executive Council 1. The voting members of the chapter executive council will be the President, Vice­President, Secretary, Treasurer, Social Chair, Recruitment Chair, and Philanthropy Chair. The chapter advisor is welcome at any meeting as the council’s private advisor. 2. The council is to meet in private on a weekly basis, and is able to solicit opinions from any member before pronouncing a decision. 3. For the purpose of deciding any issue, a quorum of at least four­fifths of the members of the executive council must be present. 4. A decision by the executive council requires a simple majority vote. 5. These decisions are binding on the chapter unless overturned by two­thirds of the active members. 6. The purpose of the chapter executive council shall be: a. To formulate the long range planning of the chapter. b. To coordinate the activities of all committees and all other functions in the chapter c. To define all chapter policies d. To review the financial conditions of the chapter e. To levy fines prescribed by the bylaws f. To review the position of financially delinquent members and to decide the action to be taken g. To make all disciplinary decisions 7. Attendance at all executive council meetings is mandatory with the exception of past Presidents and the chapter advisor. Section F: The Chapter Advisor 1. The Chapter Advisor’s duties shall be: a. To counsel members concerning financial, social, and scholastic matters. b. To inform the active chapter of University policies concerning the Fraternity. c. To inform members of services and programs offered by the University. d. To take active interest in the Fraternity. e. To consult the President before making any statements that would in any way bind the Fraternity. f. To attend at least one Chapter Executive Council meeting per semester. Section G: Reports 1. All officers will furnish their successors with their copies of the chapter officers’ manual and a written report of any activities during their tenure. This report will include suggestions for improving the performance of these offices. A second copy of these reports is to be kept by the President. 2. Each committee chairman is to present two copies of a report of their committee work during their tenure. One copy is for the President’s reference and one copy is for the next committee chairman. 3. The treasurer will make a formal written report of the chapter’s financial situation to be included in the minutes at the first meeting of each month. 4. Each officer and committee chairman should be prepared to report on any business under their jurisdiction at all meetings. Article III Membership Section A: Definition 1. All persons who have been initiated into ## Chapter of Delta Lambda Phi and who are enrolled in the University of Alabama are considered to be active members of ## Chapter. 2. Persons initiated by another chapter may transfer their membership and become active members of ## chapter. 3. ## Chapter of Delta Lambda Phi prohibits discrimination on the basis of race, color, religion, creed, sex, age, marital status, national origin, disability, political belief or affiliation, veteran status, sexual orientation, gender identification and expression, and any other class of individuals protected from discrimination under state or federal law. Section B: Obligations 1. All members must pay their dues in full as stipulated by the chapter and these bylaws. 2. Members who have not taken care of their financial obligations shall have their voting rights suspended. These rights will be returned when the member returns to good financial standing. 3. All members are required to attend all functions of the fraternity, unless excused as outlined in Article VIII, Section D, or fines will be levied as outlined in Article VIII, Section C. 4. The chapter executive council will review and decide on any exceptions to the financial standings of any member on a case­by­case basis. Article IV Potential New Member (PNM) Program Section A: PNM Education 1. TBA Section B: Voting 1. To receive a bid to become a PNM, a candidate must be voted on by a secret ballot and the vote must pass by a 9/10 majority of all members present and voting. A re­vote can be called at that meeting, but the second vote must pass by a 9/10 majority of all members present and voting. 2. A PNM must have passed, at minimum, three secret votes to become a member. Each vote is to pass by a 4/5 majority. Section C: Activities 1. Every PNM must have a signature book, which is to be signed by active student members. 2. In order to be initiated, each and every PNM shall go through the following activities: a. Informal Interviews b. Formal Interviews 3. It is desirable that each PNM attends the PNM retreat. 4. Every PNM must complete a project chosen either by the chapter, the chapter executive council, or the PNM themselves. 5. Every PNM must attend their weekly meetings.