TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, AUGUST 12, 2014 REGULAR MEETING – RETREAT BEGINS AT 4:00 PM AVON LIQUOR AUTHORITY MEETING BEGINS AT 6:30 PM REGULAR MEETING RECONVENES AT 6:40 PM AVON TOWN HALL, ONE LAKE STREET PRESIDING OFFICIALS MAYOR RICH CARROLL MAYOR PRO TEM JENNIE FANCHER COUNCILORS DAVE DANTAS, CHRIS EVANS, ALBERT “BUZ” REYNOLDS, JR., JAKE WOLF, MATT GENNETT TOWN STAFF TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: VIRGINIA C. EGGER TOWN CLERK: DEBBIE HOPPE ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS. GENERAL COMMENTS ARE WELCOME DURING PUBLIC COMMENT, AND COMMENTS ARE ALSO WELCOME ON ANY AGENDA TOPIC. PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MATERIALS. AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AND AVON LIBRARY. THE AVON TOWN COUNCIL MEETS THE 2ND AND 4THTUESDAYS OF EACH MONTH. ______________________________________________________________________________________________________________ REGULAR MEETING – COUNCIL RETREAT BEGINS AT 4:00 PM RETREAT WILL BE HELD AT THE REGIONAL TRANSIT OPERATIONS FACILITY – CONFERENCE ROOM 1. CALL TO ORDER & ROLL CALL 2. Work Session 2.1. COUNCIL PRIORITIES FOR WORK TO BE COMPLETED PRIOR TO NOVEMBER 26, 2014 2.2. DRAFT 2015-16 STRATEGIC PLAN 2.3. COMMUNICATION PROTOCOLS 3. ADJOURN TO AVON TOWN HALL COUNCIL CHAMBERS AT 6:15 PM AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 6:30 PM (SEE SEPARATE AGENDA PAGE 3) REGULAR MEETING BEGINS AT 6:40 PM 4. CALL TO ORDER & ROLL CALL 5. APPROVAL OF AGENDA 6. PUBLIC COMMENT 7. WORK SESSION 7.1. FUNDING PLAN AND BALLOT ISSUE FOR RECREATION CENTER/IMPROVEMENTS AT NOTTINGHAM PARK (PARKS AND RECREATION DIRECTOR JOHN CURUTCHET & DIRECTOR OF ECONOMIC INITIATIVES SUSAN FAIRWEATHER) 8. ACTION ITEMS 8.1. PUBLIC HEARING ON RESOLUTION 14-13, SERIES OF 2014, A RESOLUTION DENYING THE MINOR PUD AMENDMENT TO PERMIT SHORT TERM RENTALS DURING THE 2015 AWSC IN THE WILDRIDGE SUBDIVISION (PLANNING MANAGER MATT PIELSTICKER) 8.2. PUBLIC HEARING SECOND READING OF ORDINANCE 14-13 APPROVING THE GRANT OF A REVOCABLE ENCROACHMENT LICENSE TO INSTALL, CONSTRUCT AND MAINTAIN PRIVATE IMPROVEMENTS ON TOWN-OWNED RIGHT-OF-WAY AND PROPERTY AT CHRISTY SPORTS FOR DEVELOPMENT OF ADDITIONAL PUBLIC PARKING (TOWN MANAGER VIRGINIA EGGER) 8.3.PUBLIC HEARING SECOND READING OF ORDINANCE NO. 14-09, SERIES OF 2014, AN ORDINANCE AMENDING AVON MUNICIPAL CODE SECTION 7.16.080 (D) & 7.16.090(D), PUBLIC HEARINGS FOR DESIGN AND DEVELOPMENT REVIEW APPLICATIONS (PLANNER BRIAN GARNER) Page 1 TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, AUGUST 12, 2014 REGULAR MEETING – RETREAT BEGINS AT 4:00 PM AVON LIQUOR AUTHORITY MEETING BEGINS AT 6:30 PM REGULAR MEETING RECONVENES AT 6:40 PM AVON TOWN HALL, ONE LAKE STREET 8.4. DIRECTION REGARDING A REQUEST FOR A REVOCABLE ENCROACHMENT LICENSE AGREEMENT WITH HOFFMANN COMMERCIAL PROPERTIES FOR THE CONSTRUCTION AND ON-GOING MAINTENANCE OF A PEDESTAL AND BRONZE SCULPTURE IN HURD LANE RIGHT-OF-WAY (PLANNING MANAGER MATT PIELSTICKER) 8.5.ACTION ON A MEMORANDUM OF UNDERSTANDING WITH CDOT FOR MAINTENANCE OF CDOT SIDEWALK IMPROVEMENTS ASSOCIATED WITH BIKE LANE ADDITIONS ON US6 (TOWN ENGINEER JUSTIN HILDRETH) 8.6. ACTION OF INTERGOVERNMENTAL AGREEMENT FOR THE EAGLE-VAIL RECREATIONAL TRAIL PROJECT (TOWN ENGINEER JUSTIN HILDRETH) 8.7. PUBLIC HEARING ON SECOND READING OF ORDINANCE NO. 14-11, SERIES OF 2014, AN ORDINANCE APPROVING THE DEED OF EASEMENT FOR A PARCEL OF LAND, PE-1 AND PE-2, LOCATED AT LOT 1, RIVERSIDE, TOWN OF AVON, COLORADO FOR CONSTRUCTION OF THE EAGLE VALLEY TRAIL (TOWN ENGINEER JUSTIN HILDRETH) 8.8. PUBLIC HEARING ON SECOND READING OF ORDINANCE NO. 14-12, SERIES OF 2014, AN ORDINANCE APPROVING THE DEED OF EASEMENT FOR A PARCEL OF LAND, LOCATED AT LOT 2, RIVERSIDE AND LOT 1, EAGLE RIVER AT AVON, TOWN OF AVON FOR THE PURPOSE OF CONSTRUCTING THE EAGLE VALLEY TRAIL (TOWN ENGINEER JUSTIN HILDRETH) 8.9. PUBLIC HEARING RESOLUTION NO. 14-16 APPROVING THE THIRD AMENDMENT TO WATER SERVICE AGREEMENT (TOWN ENGINEER JUSTIN HILDRETH) 8.10. PUBLIC HEARING RESOLUTION NO. 2014-17 AMENDING THE GENERAL FUND BUDGET (ASSISTANT TOWN MANAGER SCOTT WRIGHT) 8.11. ACTION TO APPROPRIATE $37,125 FOR CONSTRUCTION OF THE 2.15 MILE WILD WEST TRAIL FROM THE UNENCUMBERED FUND BALANCE OF THE CAPITAL IMPROVEMENT FUND (TOWN MANAGER VIRGINIA EGGER) 8.12. ACTION ITEMS ASSOCIATED WITH CERTIFICATES OF PARTICIPATION FOR NOTTINGHAM PARK PAVILION (ASSISTANT TOWN MANAGER SCOTT WRIGHT) 8.12.1. APPROVAL OF ENGAGEMENT LETTER WITH BUTLER SNOW LLP AS BOND COUNSEL 8.12.2. APPROVAL OF PRIVATE PLACEMENT ENGAGEMENT LETTER WITH PIPER JAFFREY 8.12.3. RESOLUTION 14-18 REIMBURSING THE CAPITAL IMPROVEMENT FUND FROM CERTIFICATES OF PARTICIPATION PROCEEDS FOR THE NOTTINGHAM PARK PAVILION 8.13. ACTION ON IGA WITH EAGLE COUNTY CONCERNING ADMINISTRATION AND CONDUCT OF NOVEMBER 4, 2014 GENERAL MAIL BALLOT ELECTION ( TOWN CLERK DEBBIE HOPPE) 8.14. MINUTES FROM JULY 22, 2014 MEETING (TOWN CLERK DEBBIE HOPPE) 9. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR 10. COUNCIL COMMENTS 11. MAYOR REPORT AND FUTURE AGENDA ITEMS 12. EXECUTIVE SESSION 12.1. DISCUSSION TO DETERMINE POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6-402(2)(E) RELATED TO THE UPPER EAGLE REGIONAL WATER AUTHORITY MASTER AGREEMENT 13. ADJOURNMENT th FUTURE AGENDA ITEMS: August 26 : Strategic Plan Adoption, PZC APPEAL OF HOFFMANN SHUTTERS Page 2 TOWN COUNCIL REPORT To: Honorable Mayor Rich Carroll and Avon Town Council From: Virginia Egger, Town Manager Date: August 4, 2014 Agenda Topic: 2ND Quarter Strategic Plan Update and 2014 Project Work Please find included with this cover memo the 2nd Quarter Report for the 2013-14 Strategic Plan, which includes annotated comments for the current status of the 2014 Work Plan. For the ease of Retreat discussion, the summary below presents a listing of important work elements to be completed by the end of the year, both work included in the Strategic Plan and work/projects, which have been requested of staff during the year. I believe Council is familiar with the listings, but should you need additional information prior to the Retreat, please let me know. I look forward to Tuesday’s review. CAPITAL PROJECTS - Master Water Agreement Consolidation - Beaver Creek Boulevard - Bicycle street markings - Unallocated Water Policy Development - Pool Refurbishment with new theme - Mountain Star Tank and System Improvements - Rec Center Showers Upgrade - [Town of Avon Records Retention] - Avon Road – RB #3, RB#4 and VMS Board; Crosswalks; LED Street Lights ECONOMIC DEVELOPMENT - Pedestrian Mall Construction - 2015 Après Avon – Production Management - Post Boulevard Landscape Improvements - 2015 Après Avon – Sponsorship Solicitation - Nottingham Park Pavilion (Stage) - Flavor of Colorado Production Management - Eagle River Trail & Bridges – Phases 1 & 2 - Man of the Cliff Production Management - West Avon Preserve Trails & Signage - Solicit and Recommend Funding for Community - Avon Road paving and striping [completed] Grants with Ad Hoc Committee - TENTATIVE: Bus Shelters: Walmart, City Market, - Mikaela Shiffrin Sponsorship Fulfillment Christy Sports Management - Complete Rec Center Business Plan CAPITAL PROJECTS - PLANNING - Develop Signature Events Calendar for the Stage - Recreation Center Expansion Ballot Issue & Issue RFQ for open Dates - Destination Jump, Splash, Learn RFP & Retention of - Prepare Stage Use Policy – evaluate whether to Design Team retain a concessionaire or manage in-house for - Town Hall – Refurbish, Replace Decision small event rental such as weddings; prepare - West Avon Preserve Trails – Grant Request For Wild marketing plan West and Trails Planning, including sustainable trail - Full implementation of MuniRev Statistics for improvements for existing trails Special Events - Grant request to ECO Trails for Phase 4 Eagle Valley - Update Affordable Housing Policy Regional Trail PREPARATION OF 2015-16 BUDGETS WILDLAND FIRE PROTECTION PROGRAM - Utilize PowerPlan Budget Software for first time - Monitor Summer Wildland Firefighter Prevention Outreach OUTSIDE AGENCY PROJECTS - Evaluate Program - COMCAST Franchise Renewal - Meet with all stakeholder’s with Eagle County - Pursue Funding of Skier Bus with County Commissioners in a Wildland Fire Study Session LASERFICHE – 30,000 folder review/sort/destroy/retain VILLAGE AT AVON - Document retention system - Document organization & tickler file - Public portal on website - Process applications for development - Renew discussion with principals regarding SOFTWARE IMPLEMENTATION & TRAINING development opportunities - MuniRevs - Timekeeping Software PUBLIC SAFETY - Tickler System - US 6 & Post Blvd. RB #6 Safety Improvements - Metcalf Delivery Truck Program NEW INITIATIVES - Form Trails Advisory Group WATER AUTHORITY ISSUES - Update Procurement Policy 2013-14 STRATEGIC PLAN 2014 WORK PLAN 2nd QUARTER STATUS REPORT Adopted by the Avon Town Council Resolution 13-27, Series of 2013 September 24, 2013 2013-2014 STRATEGIC PLAN & 2014 WORK PLAN September 24, 2014 1 Page Overview The Town of Avon, surrounded by natural beauty, is today a strong community that will build on its strengths to become a nationally and internationally recognized year-round mountain resort community. Committed to providing a high level of municipal services for our citizens and visitors, and the stewardship of our natural resources, Avon will expand its cultural, recreational and educational