595 RECORD OF THE JANUARY TERM OF THE JOHNSON COUNTY COURT 1st Day’s Proceedings, 2nd Day of January, 2018 The Honorable Johnson County Commission met this day pursuant to adjournment. Present: Bill Gabel, Presiding Commissioner; Charles Kavanaugh, Western Commissioner and Diane Thompson, County Clerk. The following proceedings were had to-wit: The Commissioners reviewed and approved minutes from previous week. The Commissioners met with Bob Bartlett regarding concerns of ditch shape on NE 375th Road due to 2017 excessive rains. The Commissioners contacted the Road and Bridge Department to review the situation. The Johnson County Commission held a public hearing at 10:30 a.m., as advertised to adopt the 2018 Johnson County Budget. Those additionally present were County Clerk Diane Thompson, County Recorder Jan Jones, County Clerk Chief Deputy Jennifer Powers. Commissioner Kavanaugh motioned to adopt and approve the budget with changes reflecting the received $470,638.64 in County Trails Fund (068) and addition of Emergency Management In-House Training Fund for $2,500.00; Commissioner Marr seconded the motion. Motion approved unanimously. Presiding Commissioner Gabel presented the 2018 Budget Message. The Commissioners discussed renewing outstanding lease purchases and determined the Sheriff vehicles purchased in 2017 would be paid in full in 2018 with no penalties for early payment. Jan Jones, County Recorder, asked if any lease payments include vehicles no longer owned by the County. The Commissioners stated the payments only include vehicles currently owned by the County. Commissioner Kavanaugh motioned and Commissioner Marr seconded continuation of leases for 2018 and authorizes payments to be made accordingly. Motion approved unanimously. WHEREAS, Johnson County has previously entered into the following leases: Annual Payment Description Lessor Payment Due Date 2018 Payment Fund Skid Steer Annual Lease Cat Financial 18-Jan $6,300.00 006 Track Loader Cat Financial 31-Mar $43,153.92 006 Reclaimer Cat Financial 15-Jul $61,673.84 078 Dump Trucks US Bank 31-Jul $21,518.18 018 Sheriff Vehicles US Bank 31-Oct $113,019.86 001 Voting Machines US Bank 15-Dec $74,006.80 001 Sheriff Vehicles - 2017 US Bank 10-Nov $71,543.60 001 WHEREAS, Johnson County wishes to continue the leases for 2018; and, WHEREAS, the 2018 budget has been adopted with said lease payments appropriated; and, NOW, THEREFORE, the Johnson County Commission approves the continuation of the leases for 2018 and authorizes payments to be made accordingly. Signed and sealed by our hand this 2nd day of January, 2018. Commissioner Kavanaugh motioned and Commissioner Marr seconded to approve the 2018 Annual Disbursement and authorizes payments to be made accordingly. Motion approved unanimously. WHEREAS, Johnson County Commission hereby authorizes the Auditor to pay the following entities during the year 2018: Annual Disbursement 2018 Payment Notes Lease Revenue • Justice Center $455,000.00 $37,916.66 per month University of MO Extension $58,250.00 $4,854.16 per month Children’s Mercy Hospital $12,000.00 Annually – June Soil & Water Conservation $7,500.00 Annually – February Warrensburg Cemetery Association $1,000.00 Annually Prosecuting Attorney Retirement Fund $11,628.00 Annually Westchester Plaza • Public Defender rent $18,075.00 $1,506.25 per month WHEREAS, the 2018 budget has been adopted with said payments appropriated; and, NOW, THEREFORE, the Johnson County Commission approves the Annual Disbursements for 2018 and authorizes payments to be made accordingly. Signed and sealed by our hand this 2nd day of January, 2018. Commissioner Kavanaugh stated the decision on Spirit Trail payment process was no longer needed due to receiving grant funds December 29, 2017. The monthly report of monies received in December, 2017 by Diane Thompson, County Clerk was approved. Deposited with the Treasurer was $38,312.90. The Commissioners met with Lisa Shore, Human Resources, to review the current Health Savings Account amounts for 2018: $46,500.00 (January and July deposits) and $2,222.00 (monthly contributions for employees with Lifestyle Health Plans Consumer 5000c Alternate 1 – In 2018 the County will put an additional $50.50 per month into the employee’s Health Savings Account). (RECORD OF THE JANUARY TERM OF THE JOHNSON COUNTY COURT, 1st Day’s Proceedings, 2nd Day of January, 2018 are continued on page 596.) 596 (CONTINUED FROM PAGE 595) RECORD OF THE JANUARY TERM OF THE JOHNSON COUNTY COURT 1st Day’s Proceedings, 2nd Day of January, 2018 Transfer of funds for payroll of County Officials and employees for the period December 16, 2017 through December 29, 2017, was approved from County funds in the following amounts: County Revenue: $48,602.02; Road and Bridge Department: $40,804.63; Assessment: $12,165.76; Bridge Construction: $21,942.67; Circuit Court-Div2: $461.82; Juvenile Officers: $7,485.82; Prosecuting Attorney: $20,905.29; Recovery Court: $576.92; MOSMART Deputy Sal Supp Grant: $1,807.65; Sheriff: $41,869.25; Jail: $41,243.67; P.A. Child Support IV D: $1,348.90; P.A. VOCA Grant: $1,508.50; Total: $240,722.90. The Commissioners reviewed the road closing petition as presented by Wendi Bernt. Commissioner Gabel gave the first reading of the Petition to close a reverse “L” shape section of old county roads consisting of an old county road platted as the Georgetown / Harrisonville road, beginning at the existing Hwy 13 and proceeding east to the SE corner of the NW ¼ of the SE ¼ of Section 36, Township 45, Range 26 and an old section of the Clinton / Warrensburg road beginning at SE corner of the NW ¼ of the SE ¼ of Section 36, Township 45, Range 26 and proceeding north approximately one quarter of a mile to where it connects to the existing Hwy 13, in the Post Oak Township of Johnson County, Missouri. Commissioner Kavanaugh motioned and Commissioner Marr seconded to accept the petition and table discussion until the second reading scheduled for April 2, 2018. Motion approved unanimously. Fees received in December, 2017 from Jan Jones, Recorder of Deeds were approved. Fees deposited with the Treasurer were $30,040.40. Jones also submitted 2017 year end totals for allocations $397,076.10. The Commissioners reviewed the Warrensburg Parks and Recreation Employer Wellness Program to allow County employees to receive discounted annual rates for the fitness center, indoor pool or exercise classes. The Employer Wellness Program for 2018 would be an investment of $500.00 by the County and Warrensburg Parks and Recreation would provide one (1) All Access Annual Pass for the County. The Commissioners discussed using the pass for a prize in the County Wellness Challenge offered to all County employees. Discussion tabled until January 4, 2018. The Commissioners received an updated Subaward Agreement with FEMA as presented by Gloria Brandenburg, Emergency Management, for the Johnson County Sheriff Department in the amount of $19,544.61 (previously $42,689.50), project period: 09/01/2016-08/31/2018, for new equipment (portable and mobile Moswin radios) which can be used to support daily operations plus support potential terrorism activities. This update was due to the time frame for the submittal. Adjournment was at 4:00 p.m. The next meeting will convene on January 4, 2018. ATTEST: ______________________________________ ______________________________________ Diane Thompson, County Clerk William H. Gabel, Presiding Commissioner ______________________________________ John L. Marr, Eastern Commissioner ______________________________________ Charles Kavanaugh, Western Commissioner 597 RECORD OF THE JANUARY TERM OF THE JOHNSON COUNTY COURT 2nd Day’s Proceedings, 4th Day of January, 2018 The Honorable Johnson County Commission met this day pursuant to adjournment. Present: Bill Gabel, Presiding Commissioner; Charles Kavanaugh, Western Commissioner and Diane Thompson, County Clerk. The following proceedings were had to-wit: Accounts payable in the amount of $696,368.91 was reviewed and approved for payment. The Commissioners met with Kim Hall, Dedra Thomas, Amy Kephart, Joy Millard, and Wayne Prewitt for the University of Missouri Extension Council Update. Discussion included the MU Extension Council plan moving forward to realign staff to impact the local community. Commissioner Kavanaugh motioned and Commissioner Marr seconded to approve Johnson County’s participation in the Employer Wellness Program through Warrensburg Parks and Recreation with a cost of $500.00 and authorize Presiding Commissioner Gabel to sign the required document. Motion approved unanimously. The Commissioners met with Mark Reynolds, Assessor, regarding the upgrade of a hot water heater for the South Annex Assessor coffee bar. The Commissioners agreed for the hot water heater to be upgraded. Reynolds stated he would take the funds out of his budget and contact Dan Ewing, Maintenance, regarding the process for the upgrade. The Commissioners met with Gerald Crouse, regarding a request to chip and seal approximately one (1) mile of SE 200th Road. Commissioner Kavanaugh stated the priority is being placed on roads with a cooperative hard surface road program where the property owners pay 50%. Crouse stated Wilma Baile has presented the cooperative hard surface road petition to property owners and it was not well received; so the cooperative hard surface road program is not an option. Crouse also stated his appreciation for the County’s work towards the Spirit Trail; as a coach for the high school cross country team, they are looking forward to the trail’s completion. Crouse also stated his thankfulness of the Commissioner’s work to control expenses to not exceed the budget. The Commissioners met with Dan Ewing, Maintenance, regarding a leak in a steam pipe in the hallway of the first floor of the Courthouse near the Auditor’s office. The Commissioners met with Gloria Brandenburg regarding an amendment needed for the 2018 Emergency Management Agency budget. Brandenburg explained that no grant revenue will be received for the Household Hazardous Waste Collection and line items need to be added for ten (10) hours weekly CERT Administrator hourly wage/employment charges.