BOARD OF TRUSTEES Meeting JANUARY 15, 2008 HILLCREST COUNTRY CLUB 8901 ‘O’ STREET LINCOLN, NE BOARD OF TRUSTEES Meeting Notice In compliance with the provisions of Neb. Rev. Stat. Section 84-1411, printed notice is hereby given that a regular meeting of the Board of Trustees of the Nebraska State Colleges will convene at Hillcrest Country Club, 8901 E “O” Street, Lincoln, Nebraska, on January 15, 2008. Executive Session January 15 – 9:00 a.m. Committee Meetings January 15 – 10:00 a.m. Business Meeting January 15 – 1:00 p.m. Board of Trustees-Senators Reception January 15 – 4:00 p.m. This notice and accompanying agenda are being distributed to members of the Board of Trustees, the presidents of the state colleges, the Associated Press and selected Nebraska newspapers. -- NOT A PAID NOTICE -- BOARD OF TRUSTEES MEETING JANUARY 15, 2008 HILLCREST COUNTRY CLUB - 8901 “O” Street LINCOLN, NEBRASKA TUESDAY, JANUARY 15 – Meetings will be held in the Ballroom unless otherwise indicated 8:00 – 10:00 Business Officers Council Meeting Ball Room Section B 8:30 – 10:00 Admissions and College Relations Council Meeting Ball Room Section C-D 8:00 – 10:00 Academic Officers Council Meeting Coffee Shop 9:00 – 10:00 Board of Trustees Ball Room Section A Executive Session – Personnel Issues 10:00 – 12:00 BOARD COMMITTEE MEETINGS Academic, Personnel & Student Affairs Committee Coffee Shop Enrollment & Marketing Committee Ball Room Section A Fiscal & Facilities Committee Ball Room Section B 12:00 – 1:00 LUNCH Ball Room Section C-D 1:00 – 3:00 BOARD OF TRUSTEES BUSINESS MEETING Ball Room Section A 4:00 SENATORS’ RECEPTION Ferguson House JANUARY 15, 2008 10:00 A.M. – 12:00 P.M. Coffee Shop ACADEMIC, PERSONNEL & STUDENT AFFAIRS COMMITTEE MEETING Consent agenda items: 1.1 Accept Report on Personnel Action Items for discussion and action: 2.1 Preliminary Notification of New Academic Programs 2.2 First Round Approval of Deletion of Board Policy 2045;Complaints Concerning College Personnel 2.3 First Round Approval of Deletion of Board Policy 2050; Appeals 2.4 First Round Approval of Deletion of Board Policy 2060; Hearings Before the Board 2.5 First Round Approval of Changes to Board Policy 3000; Admission Requirements; Undergraduate; General 2.6 First Round Approval of Changes to Board Policy 3100; Conduct & Discipline; Students 2.7 First Round Approval of Changes to Board Policy 3200; Due Process -- Students 2.8 First Round Approval of Changes to Board Policy 3210; Grievance Procedures – Students 2.9 First Round Approval of Board Policy 4220; Assessment Policy 2.10 First Round Approval of Changes to Board Policy 5406; Voluntary Retirement Settlement Program; State College Employees Items for information and discussion: 5.1 Five-Year Academic Calendar 5.2 College Diversity Plan Reports 5.3 Athletic Gender Equity Reports (2003-2008) 5.4 Update on Faculty College Planning – PSC JANUARY 15, 2008 10:00 A.M. – 12:00 P.M. Ballroom Section A ENROLLMENT & MARKETING COMMITTEE MEETING Consent agenda items: 1.2 Final Round Approval of Proposed Changes to Board Policy 3000; Admission Requirements; Undergraduate; General 1.3 Final Round Approval of Proposed Changes to Board Policy 6022; Income; System-Wide Fees; Individual Campus Fees Items for discussion and action: No action items Items for information and discussion: 6.1 Board of Trustees Scholarship Application Report 6.2 Davis Chambers Scholarship Applications Report 6.3 Outdoor Media Campaign 6.4 Student Trustees’ Selection 6.5 Senators’ Reception Dates JANUARY 15, 2008 10:00 A.M. – 12:00 P.M. Ballroom Section B FISCAL & FACILITIES COMMITTEE MEETING Consent agenda items: 1.4 Approve LB 309 Allocations and Retrievals Items for discussion and action: 4.1 Approve Budget Guidelines (2009-2011) 4.2 Approve Capital Construction Board Initiatives 4.3 Approve Use of Capital Improvement Fees 4.4 Approve Architect Selection for South Sioux City College Center – WSC 4.5 Approve Engineer-Architect Selection for Peterson Fine Arts HVAC – WSC 4.6 Accept Substantial Completion of Campus Streets – WSC 4.7 Authorize Chancellor to Sign Voice Over IP Phone System Contract for CSC 4.8 Approve Contracts and Change Orders Items for information and discussion: 7.1 Grant Applications and Awards 7.2 Contracts and Change Orders 7.3 Physical Plant Status Reports (Oct-Dec) 7.4 Update on ERP JANUARY 15, 2008 BOARD OF TRUSTEES MEETING CALL TO ORDER 1. APPROVAL OF MEETING AGENDA APPROVAL OF MINUTES from the November 15-16, 2007 meeting PUBLIC COMMENT ITEMS FOR CONSENT AGENDA 1.1 Accept Report on Personnel Actions 1.2 Final Round Approval of Proposed Changes to Board Policy 3000; Admission Requirements; Undergraduate; General 1.3 Final Round Approval of Proposed Changes to Board Policy 6022; Income; System-Wide Fees; Individual Campus Fees 1.4 LB 309 Allocations and Retrievals ITEMS FOR DISCUSSION AND ACTION 2. ACADEMIC, PERSONNEL & STUDENT AFFAIRS 2.1 Preliminary Notification of New Academic Programs 2.2 First Round Approval of Deletion of Board Policy 2045; Complaints Concerning College Personnel 2.3 First Round Approval of Deletion of Board Policy 2050; Appeals 2.4 First Round Approval of Deletion of Board Policy 2060; Hearings Before the Board 2.5 First Round Approval of Changes to Board Policy 3000; Admission Requirements; Undergraduate; General 2.6 First Round Approval of Changes to Board Policy 3100; Conduct & Discipline; Students 2.7 First Round Approval of Changes to Board Policy 3200; Due Process -- Students 2.8 First Round Approval of Changes to Board Policy 3210; Grievance Procedures – Students 2.9 First Round Approval of Board Policy 4220; Assessment Policy 2.10 First Round Approval of Changes to Board Policy 5406; Voluntary Retirement Settlement Program; State College Employees 3. ENROLLMENT AND MARKETING No action items 4. FISCAL AND FACILITIES 4.1 Approve Budget Guidelines (2009-2011) 4.2 Approve Capital Construction Board Initiatives 4.3 Approve Use of Capital Improvement Fees 4.4 Approve Architect Selection for South Sioux City College Center – WSC 4.5 Approve Engineer-Architect Selection for Peterson Fine Arts HVAC – WSC 4.6 Accept Substantial Completion of Campus Streets – WSC 4.7 Authorize Chancellor to Sign Voice Over IP Phone System Contract for CSC 4.8 Approve Contracts and Change Orders ITEMS FOR INFORMATION AND DISCUSSION 5. ACADEMIC, PERSONNEL AND STUDENT AFFAIRS 5.1 Five-Year Academic Calendar 5.2 College Diversity Plan Reports 5.3 Athletic Gender Equity Reports (2003-2008) 5.4 Update on Faculty College Planning – PSC 6. ENROLLMENT AND MARKETING 6.1 Board of Trustees Scholarship Application Report 6.2 Davis Chambers Scholarship Applications Report 6.3 Outdoor Media Campaign 6.4 Student Trustees’ Selection 6.5 Senators’ Reception Dates 7. FISCAL AND FACILITIES 7.1 Grant Applications and Awards 7.2 Contracts and Change Orders 7.3 Physical Plant Status Reports (Oct-Dec) 7.4 Update on ERP 8. MISCELLANEOUS ACTION & INFORMATION ITEMS 8.1 Chancellor’s Report 8.1.1 Identify Board Members Attending May Commencements (May 3) 8.1.2 National Conference on Trusteeship – April 12-15, 2008 – Boston, MA 8.2 Presidents’ Reports 8.3 Student Trustees’ Reports ADJOURNMENT The next regularly scheduled meeting of the Board of Trustees of the Nebraska State Colleges will be held March 27-28, 2008 at Peru. 11/15-11/16/07 Board Meeting Minutes NEBRASKA STATE COLLEGE SYSTEM BOARD OF TRUSTEES MINUTES OF NOVEMBER 15-16, 2007 MEETING A meeting of the Board of Trustees of the Nebraska State College System was held at Chadron State College, Chadron, Nebraska on Thursday and Friday, November 15-16, 2007. In compliance with the provisions of Neb. Rev. Stat. Section 84-1411, printed notice of this meeting was mailed to each member of the Board of Trustees. In addition, copies of such notice were sent to the Presidents of the State Colleges, Associated Press, and selected Nebraska newspapers. We, each of us, hereby acknowledge due and sufficient service to the above, the foregoing notice of the time and place and object of said meeting, and agree to meet in said meeting at the time and place presented. Board members present: Bill Roskens, Omaha Gary Bieganski, McCook Cap Peterson, Wayne Larry Teahon, Chadron Floyd Vrtiska, Table Rock Student Board Members present: Tyler Thompson, Chadron State College Cori Harmon, Peru State College Jennifer Myers, Wayne State College NSCS Office Staff, present: Stan Carpenter, Chancellor Ed Hoffman, Vice Chancellor for Facilities, Planning & Information Technology Sheri Irwin-Gish, Associate Vice Chancellor for Communications, Marketing and System Relations Carolyn Murphy, Vice Chancellor for Finance and Administration Lynne Olson, Administrative Assistant to the Chancellor Kristin Petersen, General Counsel and Vice Chancellor for Employee Relations Korinne Tande, Vice Chancellor for Academic and Student Affairs CSC Staff present: Janie Park, President Dale Grant, Vice President for Administration Lois Veath, Vice President for Academic Affairs Randy Rhine, Vice President of Enrollment Management & Student Services Tena Cook, Director of Admissions Justin Haag, Communications Coordinator PSC Staff present: Ben Johnson, President Linda Jacobsen, Vice President for Administration and Finance Todd Drew, Vice President for Academic and Student Affairs Regan Anson, Director of Marketing and Public Affairs Micki Willis, Director of Admissions and Recruitment WSC Staff present: Richard Collings, President Beth Kroger, Vice President for Administration and Finance Bob McCue, Vice President for Academic Affairs Curt Frye, Vice President and Dean for Student Life 1 11/15-11/16/07 Board Meeting Minutes Jay Collier, Director of College Relations Tammy Young, Director of Admissions Tricia Akerlund, Marketing Coordinator Tyrone Wrice, Interim Director of Multicultural Affairs Others present: Sean Crosbie, SunGard Higher Education Thursday, November 15, 2007 CALL TO ORDER EXECUTIVE SESSION Board Chair Roskens called the meeting to order at 10:00 a.m. Motion was made by Trustee Teahon and seconded by Trustee Bieganski to move into executive session to discuss personnel issues.