STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PAT MCCRORY ANTHONY J. TATA GOVERNOR SECRETARY November 17, 2014 NOTICE TO PROSPECTIVE BIDDERS Subject: Invitation to attend a Mandatory Pre-Bid Conference Airfield Maintenance Activities at North Carolina Airports The North Carolina Department of Transportation – Division of Aviation is requesting bids for a purchase order contract involving airfield maintenance activities at North Carolina airports. The contract includes full depth asphalt patching, crack sealing, concrete and asphalt pavement repair, joint sealing, sealing/rejuvenation, rubber removal, airfield painting, marking removal, pressure washing, micro-surfacing, polyurethane foam systems, seeding and mulching, and other additional items. A Contract will be awarded to the three lowest responsible Bidders. The Contractor is to furnish labor, materials, equipment and traffic control and be available to perform work at any airport within North Carolina. A Mandatory Pre-Bid Conference will be held at the NCDOT – Division of Aviation building ( 1050 Meridian Drive, RDU Airport, NC ) in the second floor conference room on November 21, 2014 at 10:30 A.M. Contractors may call-in as an alternative to attending in-person. A call-in number and electronic copy of the Contract Proposal will be available at https://connect.ncdot.gov/letting/Pages/Aviation.aspx The NCDOT, in accordance with the provisions of Title VI of the Civil Rights of 1964 (78 Stat.252) and the Regulations of the Department of Transportation (49 C.F.R., Part 21), issued pursuant to such act, hereby notifies all bidders that it will affirmatively insure that the contract entered into pursuant to this notice will be awarded to the lowest responsible bidders without discrimination on the grounds of sex, race, color, or national origin. MAILING ADDRESS: LOCATION: NC DEPARTMENT OF TRANSPORTATION TELEPHONE: 919-814-0550 RDU AIRPORT DIVISION OF AVIATION Fax: 919-840-0645 1050 MERIDAN DRIVE 1560 MAIL SERVICE CENTER RDU NC 27623 RALEIGH NC 27699-1560 http://www.ncdot.org/aviation/ Page 1 of 2 Statements of Minority and Women Business Enterprises participation must be presented with the bids. In order to be awarded this Purchase Order Contract, your pre-qualification status with the NCDOT Contractual Services Unit http://www.ncdot.org/business/ocs/ must be Prime or POC Prime. All subcontractors utilized will need to obtain Subcontractor status before beginning work on a job site. Also, we are requiring that the prime contractor be a licensed General Contractor in the state of North Carolina under the Highway classification. You do not have to obtain these requirements to attend the pre-bid conference or bid, but all requirements must be met no later than two (2) weeks after the “date of availability” in order to be awarded the contract. The date of availability is set for December 11, 2014, and will be confirmed at the pre-bid. If you have questions, or need additional information concerning this pre-bid meeting, please contact me or my associate Matt Hilderbran at 919-814-0550. Sincerely, Philip Lanier Philip Lanier NCDOT Airport Project Manager MAILING ADDRESS: LOCATION: TELEPHONE: 919-814-0550 NC DEPARTMENT OF TRANSPORTATION Fax: 919-840-9267 RDU AIRPORT DIVISION OF AVIATION 1050 MERIDAN DRIVE 1560 MAIL SERVICE CENTER http://www.ncdot.org/aviation/ RDU NC 27623 RALEIGH NC 27699-1560 Page 2 of 2 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION DIVISION OF AVIATION CONTRACT PROPOSAL LOCATION: North Carolina Airports COUNTY: Various DESCRIPTION: Airfield Maintenance Activities at North Carolina Airports BID OPENING: Thursday, December 11th, 2014 at 2:00 P.M. NOTICE: ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE BID IS $30,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE LICENSING BOARD OR SBE PROJECT. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA. _________________________________________________________________________________________________________ NAME OF BIDDER N.C. CONTRACTOR’S LICENSE NUMBER _________________________________________________________________________________________________________ ADDRESS OF BIDDER RETURN BIDS TO: MAIL: COURIER: NCDOT – DIVISION OF AVIATION NCDOT – DIVISION OF AVIATION ATTN: MATT HILDERBRAN ATTN: MATT HILDERBRAN 1560 MAIL SERVICE CENTER 1050 MERIDIAN DRIVE RALEIGH, NC 27699-1560 RDU AIRPORT, NC 27623 Phone Number: 919-814-0550 Phone Number: 919-814-0550 Table of Contents Instructions to Bidders…………………………………..…………………………. 1 STANDARD PROVISIONS General……………………………………………………………………………... 3 Term of Contract…………………………………………………………………… 3 Contract Time……………………………………………………………………… 4 Non-Exclusive Contract……………………………………………………………. 4 Notification of Work ………………………………………………………………. 4 Intermediate Contract Time and Liquidated Damages ……………………………. 5 Pre-Construction Conference and Work Plan………………………........................ 6 Prosecution and Progress …………………………………………………….. …... 6 Purchase Order Contract Prequalification…………………………………………. 7 Brand Reference Specifications…………………………………………………… 7 Authority of the Engineer ………………………………………………. …………8 Contract Item Adjustments ………………………………………………………... 8 Bids………………………………………………………………………………… 8 Plan and Detail Alterations ……………………………….……………………….. 8 Availability of Funds – Contract Termination …………………………………….. 9 Subletting of Contract ……………………………………………………….…….. 9 Default of Contract………………………………………………………………… 9 Bankruptcy…………………………………………………………………………. 9 Cooperation Between Contractors…………………………………………………. 10 Temporary Suspension of Work…………………………………………………… 10 Liability Insurance…………………………………………………………………. 11 Contract Payment and Performance Bond…………………………………………. 12 Inspection…………………………………………………………………………... 12 Materials and Testing………………………………………………………………. 13 Supervision by Contractor…………………………………………………………..13 Payment and Retainage…………………………………………………………….. 14 i STANDARD PROVISIONS (continued) Claims for Additional Compensation or Extension of Time………………………. 15 Prompt Payment of Subcontractors and Suppliers………………………………….15 Waste Material Disposal………………………………………………………........ 16 Gifts from Vendors and Contractors………………………………………………. 16 Outsourcing Outside the USA…………………………………………………….. 17 Domestic Steel and Iron Products (Buy America)………………………………… 17 Posted Weight Limits……………………………………………………………… 18 Erosion, Siltation, and Pollution Control………………………………………….. 18 NCDOT General Seed Specification for Seed Quality……………………………. 18 Plant and Pest Quarantines………………………………………………………… 21 Work Zone Safety and Traffic Control……………………………………………. 22 Safety Plan Requirements…………………………………………………………. 22 State Approved Holidays………………………………………………………….. 24 Night Operations…………………………………………………………………... 25 Taxiways and Private Property……………………………………………………. 25 Use of Taxiways for Takeoff and Landing Operations……………………………. 25 Pavement Damage…………………………………………………………………. 26 Minority and Women Business……………………………………………………. 26 Erosion and Sediment Control/Stormwater Certification…………………………. 40 SPECIAL PROVISIONS Mobilization………………………………………………………........................... 47 Hot-Applied Crack and Joint Sealing for Concrete and Asphalt Pavements……… 49 Full Depth Asphalt Pavement Patching…………………………............................. 59 Flexible Repair of Concrete and Asphalt Pavement………………………………. 62 Rigid Repair of Concrete Pavement…………………………….............................. 66 Silicone Joint and Crack Sealing for Concrete and Asphalt Pavements………....... 74 Asphalt Rejuvenation…………………………………………................................. 82 ii Runway Rubber Removal………….………………………………………………. 96 Airfield Marking………………………………………………................................ 100 Pavement Marking Removal……………………….……………………………….110 Polymer Composite Micro-Overlay……………………………............................... 114 Raised Pavement Markers…………………………………………………..............123 Pipe Joint Sealing Backgrouting and Soil Stabilization…….................................... 125 Concrete Pavement Leveling and Undersealing with HDPF……………………… 130 Thermoplastic Coal Tar Emulsion Crack-Filler………………................................ 135 Thermoplastic Coal Tar Emulsion Sealcoat with Aggregate…………………........ 139 Thermoplastic Coal Tar Emulsion Sealcoat without Aggregate………………........ 144 Thermoplastic Coal Tar Emulsion Slurry Seal Type A………………………......... 149 Thermoplastic Coal Tar Emulsion Slurry Seal Type B………………………......... 155 Thermoplastic Coal Tar Emulsion Slurry Seal Type C………………………......... 161 Aircraft Tie Downs……………………………………………................................ 167 Anchored Airfield Light Mats……………………….…………………………….. 173 Pavement Marking and Surface Cleaning…………................................................. 180 Shoulder, Slope, and Eroded Section Reconstruction…………………................... 184 Seeding and Mulching……………….…………..……………................................ 186 Refined Coal Tar Emulsion Slurry with Additives, Slurry Seal…………………… 191 General Labor Crews………………………………………………………………. 203 Pavement Texturing……………………………………………………………..…. 205 SAFETY DRAWINGS Detail of Temporary Partial Closure Marking……………………........................... 208 Detail of Temporary