MEETINGS OF THE Management Committees Transit Management Rail Management TMC/RMC Committee Committee Joint Meeting (TMC) (RMC) Date: September 2, 2020 Starting Time 11:00 a.m. Meetings to occur sequentially Location: Via Webex/Phone If you require assistance accessing the meetings on the th th 10 floor, please go to the 14 floor or call 602.262.7433. Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Agenda August 26, 2020 Joint Meeting Agenda Transit Management Committee And Rail Management Committee Wednesday, September 2, 2020 Webex/Phone 11:00 a.m. Action Recommended 1. Public Comment (yellow card) 1. For Information Public comment is being taken in written format and will be entered into the official minutes of the meeting. 2. Chief Executive Officer’s Report 2. For information Scott Smith, CEO, will brief the TMC/RMC on current issues. 3. COVID-19 Update 3. For information An update on transit operation impacts related to COVID-19 will be provided. 4. Minutes 4. For action Minutes from the August 5, 2020 TMC/RMC meeting are presented for approval. REGULAR AGENDA 5. ERP Consultant - Plante Moran Contract Change 5. For action Order Staff recommends the TMC/RMC forward to the Board of Directors authorization for the CEO to execute a contract change order in the amount of $644,850. Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 6. Broadway Curve: Transit Impact and Mitigation 6. For information Strategies and Opportunities Staff will provide information about ADOT and MAG’s Broadway Curve construction project and how transit can play a role to help mitigate overall transportation impacts related to the project. 7. Travel, Expenditures and Solicitations 7. For information The monthly travel, expenditures and solicitations for Valley Metro RPTA and Valley Metro Rail are presented for information. 8. Future Agenda Items Request and Update on 8. For information Current Events Chairs Strunk and Brady will request future agenda items from members, and members may provide a report on current events. 9. Next Meeting 9. For information The next meeting of the TMC/RMC is scheduled for Wednesday, October 7, 2020 at 11:00 a.m. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print or flash drive) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org. 2 Information Summary DATE AGENDA ITEM 1 August 26, 2020 SUBJECT Public Comment PURPOSE Public comment is being taken in written format and will be entered into the official minutes of the meeting. COST AND BUDGET None RECOMMENDATION This item is presented for information only. BACKGROUND | DISCUSSION | CONSIDERATION None COMMITTEE PROCESS None CONTACT Scott Smith Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Information Summary DATE AGENDA ITEM 2 August 26, 2020 SUBJECT Chief Executive Officer’s Report PURPOSE Scott Smith, Chief Executive Officer, will brief the TMC/RMC on current issues. COST AND BUDGET None RECOMMENDATION This item is presented for information only. BACKGROUND | DISCUSSION | CONSIDERATION None COMMITTEE PROCESS None CONTACT Scott Smith Chief Executive Officer 602-262-7433 [email protected] ATTACHMENT None Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Information Summary DATE AGENDA ITEM 3 August 26, 2020 SUBJECT COVID-19 Update PURPOSE An update on transit operation impacts related to COVID-19 will be provided. COST AND BUDGET None RECOMMENDATION This item is presented for information only. BACKGROUND | DISCUSSION | CONSIDERATION None COMMITTEE PROCESS None CONTACT Jim Hillyard Chief Administrative Officer [email protected] 602-262-7433 ATTACHMENT None Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Minutes DATE AGENDA ITEM 4 August 26, 2020 Joint Meeting of Transit Management Committee and Rail Management Committee Wednesday, August 5, 2020 Via Webex/Phone 11:00 a.m. Transit Management Committee Participants Erik Strunk, City of Peoria, Chair (phone) Ed Zuercher, City of Phoenix, Vice Chair (phone) Gina Montes, City of Avondale (phone) Roger Klingler, City of Buckeye (phone) Josh Wright, City of Chandler (phone) David Trimble for Grady Miller, Town of Fountain Hills (phone) Julie Arendall, City of Goodyear (phone) Reed Kempton, Maricopa County (phone) Chris Brady, City of Mesa (phone) Bruce Gardner, Town of Queen Creek (phone) Mark Melnchenko, City of Scottsdale (phone) David Kohlbeck, City of Surprise (phone) Steven Methvin, City of Tempe (phone) Aubree Perry, ADOT (phone) Members Not Present Crystal Dyches, City of El Mirage Mary Goodman, Town of Gilbert Kevin Phelps, City of Glendale City of Tolleson Rail Management Committee Participants Chris Brady, City of Mesa (Chair) (phone) Ed Zuercher, City of Phoenix, (Vice Chair) (phone) Josh Wright, City of Chandler Steven Methvin, City of Tempe Chair Strunk called the meeting to order at 11:04 a.m. Valley Metro I 101 N. 1st Ave. Phoenix, AZ 85003 602.262.7433 Mr. Chair said great. Thank you, Pat. Thank you everyone for being here. I'd like to welcome you all to the August 5, 2020, meeting of the Transit Management Committee and the Rail Management Committee. I hope you had a little bit of time to take a summer break. Relief from the heat, if you will. By way of introductions, I'm Eric Strunk. I'm from the City of Peoria and I'm looking forward to filling the shoes that Josh did over the last year. I'm very much looking forward to chairing this group. Before we begin, I'd like to officially welcome Mark Melnychenko from Scottsdale. Welcome again, Mark. Glad to have you on the team here. And if a friendly reminder, we've got a wonderful chat room on the technology here so if you have comments that you can't work in early, feel free to work those in and we'll make sure to address those. And with that I'll turn it back over to Pat for any public comments she may have received. 1. Public Comment None. 2. Chief Executive Officer’s Report Mr. Smith provided an update on the following items: SharetheRide.com new platform Positive Customer Service Tempe Streetcar 1st Passenger Station Tempe Streetcar last piece of rail installed Union Pacific De-Railment You Tube for streaming public meetings Calendar Mr. Chair said thank you for that report, Scott. Do any of the members have any questions of Scott on the Executive report? Mr. Methvin said thank you. Mr. Smith, thank you for those recognitions. Thank you for the recognition of your staff that was out at the train derailment. I just want to echo, you know, the great job that Dave and Trevor and Scott and Rick and also throw into the mix, you know, all of your other support staff, but Adrian Rees who was out there helping us and guiding us through some very tough days for our city. We've never, obviously, seen anything like that so thank you for all that Valley Metro did to support the City of Tempe and Union Pacific. 2 And then I just want to, regarding streetcar, just give a big thanks to Valley Metro for the work Luis Mota. I know we're not all the way done, but Luis and Dan Cleavanger have been awesome for our city to work with so I just want to give some kudos to those two gentlemen too on the work they do with the City of Tempe in getting, you know, a very large project under way. So, thank you. Thank you, Mr. Chair. Mr. Smith said thank you for bringing up Adrian. Adrian Ruiz, the head of our Safety and Security was our point person on that whole deal and, literally, I don't know if she slept for about four days. So, thank you for bringing her up. And all the team. As a matter of fact, there wasn't a whole lot of sleep, I believe, in the Ruiz household because Adrian's husband Greg is a Tempe Fire Chief. So, we had a coordinated effort and, luckily, there was only physical damage, no significant human injuries that I'm aware of. So, we just thank Tempe and the entire region for coming together to handle a very, very difficult situation in a very professional manner. Thank you. Mr. Chair said thank you, Mr. Smith. 3. COVID-19 Update Chair Strunk said this item is for information only. I'll turn it over to Mr. Smith if you have any comments. Mr. Smith said I'll turn it over to Jim Hillyard who will give us a COVID update. Jim. Mr. Hillyard said thank you, Scott. Mr. Chairman, Members, the only COVID update we've had since last week is a provider who was impacted by some COVID illnesses and for more information on that I'll hand it off to Ray Abraham. Mr. Abraham said thank you, Jim. Mr. Chair, Members of the TMC, our provider for the auto service is a very, small provider. They have about 10 or 12 operators. They have been struck with about four of their operators being off due to COVID-related illnesses. As a result of that, we had to reduce their service levels. So, we had to reduce a full trip in the morning and a full trip in the afternoon.