1 Agenda for a meeting of the Policy & Regulatory Committee to be held in the Council Chambers, District Office, 15 Galileo Street, Ngaruawahia on TUESDAY 21 FEBRUARY 2017 commencing at 9.00am. Information and recommendations are included in the reports to assist the Board in the decision making process and may not constitute Council’s decision or policy until considered by the Board. 1. APOLOGIES AND LEAVE OF ABSENCE 2. CONFIRMATION OF STATUS OF AGENDA Ms P Fourie (Manager, Regional Engagement, Regional Relations North Island), Fonterra will be in attendance to present on item 5.1. 3. DISCLOSURES OF INTEREST 4. CONFIRMATION OF MINUTES Meeting held on 15 November 2016 2 5. REPORTS 5.1 Presentation – Fonterra Co-operative Group Limited 7 5.2 Civil Defence Emergency Management Overview 8 5.3 Delegated Resource Consents Approved for the months of November, December 2016 and January 2017 18 5.4 Summary of Applications determined by the District Licensing Committee 41 5.5 Local Governance Statement - February 2017 50 5.6 Chief Executive’s Business Plan 84 5.7 2017 Meeting Calendar 92 GJ Ion CHIEF EXECUTIVE Agenda2017\P&R\170221 P&R OP.dot Waikato District Council Policy & Regulatory Committee 1 Agenda: 21 February 2017 2 Open Meeting To Policy & Regulatory Committee From Gavin Ion Chief Executive Date 16 November 2016 Prepared by Wanda Wright Committee Secretary Chief Executive Approved Y Reference # Gov1318 Report Title Confirmation of Minutes 1. EXECUTIVE SUMMARY To confirm the minutes of a meeting of the Policy & Regulatory Committee held on Tuesday 15 November 2016. 2. RECOMMENDATION THAT the minutes of a meeting of the Policy & Regulatory Committee held on Tuesday 15 November 2016 be confirmed as a true and correct record of that meeting. 3. ATTACHMENTS P&R Minutes Page 1 Version 4.0 3 MINUTES of a meeting of the Policy & Regulatory Committee of the Waikato District Council held in the Council Chambers, District Office, 15 Galileo Street, Ngaruawahia held on TUESDAY 15 NOVEMBER 2016 commencing at 9.00am. Present: Cr JD Sedgwick (Chairperson) His Worship the Mayor, Mr AM Sanson Cr AD Bech Cr DW Fulton Cr JM Gibb Cr SL Henderson Cr SD Lynch Cr RC McGuire Cr FM McInally Cr EM Patterson Cr NMD Smith Cr LR Thomson Attending: Ms S Duignan (General Manager Customer Support) Mr T Whittaker (General Manager Strategy & Support) Mrs W Wright (Committee Secretary) Mr A Parkes (Environmental Team Leader) Mr R MacCulloch (Regulatory Manager) Mr C Birkett (Monitoring Team Leader) Ms N Laurenson (Consents Team Leader – East) Ms K Thomson (Consents Team Leader – West) APOLOGIES AND LEAVE OF ABSENCE Resolved: (Crs Lynch/Gibb) THAT an apology be received from Cr Church and Cr Main. CARRIED on the voices P&R1611/01 Waikato District Council Policy & Regulatory Committee 1 Minutes: 15 November 2016 4 CONFIRMATION OF STATUS OF AGENDA ITEMS Resolved: (Crs Sedgwick/Lynch) THAT the agenda for a meeting of the Policy & Regulatory Committee held on 15 November 2016 be confirmed and all items therein be considered in open meeting; AND THAT the Board resolves that the following item be deferred to the next meeting: • Item No. 5.6 [Civil Defence Emergency Management Overview] CARRIED on the voices P&R1611/02 DISCLOSURES OF INTEREST Cr Gibb advised members of the Board that she would declare a non financial conflict of interest in item 5.3 [Adoption of Local Alcohol Policy]. Cr Smith advised members of the Board that he would declare a non financial conflict of interest in item 5.3 [Adoption of Local Alcohol Policy]. RECEIPT OF MINUTES Resolved: (Cr Gibb/His Worship the Mayor) THAT the minutes of a meeting of the Policy & Regulatory Committee held on Tuesday 20 September 2016 be received. CARRIED on the voices P&R1611/03 REPORTS Delegated Resource Consents Approved for the months of September and October 2016 Agenda Item 5.1 The Consents Team Leaders (East/West) gave a verbal overview on this report and answered questions of the Committee. Resolved: (Cr Smith/His Worship the Mayor) THAT the report of the General Manager Delegated Resource Consents approved for the months of September and October 2016 be received. CARRIED on the voices P&R1611/04/1 Waikato District Council Policy & Regulatory Committee 2 Minutes: 15 November 2016 5 Summary of Applications Determined by the District Licensing Committee Agenda Item 5.2 The Regulatory Manager explained the process and covered most aspects of what the DLC entails. Cr Smith (Chair of DLC) added to this. Resolved: (Crs Lynch/Henderson) THAT the report from the General Manager Customer Support be received. CARRIED on the voices P&R1611/04/2 Adoption of Local Alcohol Policy Agenda Item 5.3 Cr Gibb and Cr Smith declared a non financial conflict of interest, withdrew to the gallery and did not take part in discussion or voting on this item. The Regulatory Manager and the Environmental Team Leader answered questions of the Committee. Resolved: (His Worship the Mayor/Cr Lynch) THAT the report from the General Manager Customer Support; AND THAT Council resolves to bring the adopted Local Alcohol Policy into force; AND FURTHER THAT Council resolves that the Local Alcohol Policy, with the exception of clauses 4.6, 5.6, and 6.6, comes into force on 1 January 2017; AND FURTHER THAT Council resolves that clauses 4.6, 5.6, and 6.6 of the policy come into force 3 months later on 1 April 2017. CARRIED on the voices P&R1611/04/3 Implementation of the Freedom Camping Bylaw Agenda Item 5.4 The Monitoring Team Leader gave a verbal overview of the report and answered questions of the Committee. Resolved: (Crs Smith/Patterson) THAT the report of the General Manager Customer Support be received. CARRIED on the voices P&R1611/04/4 Waikato District Council Policy & Regulatory Committee 3 Minutes: 15 November 2016 6 CDEM Joint Committee Minutes Agenda Item 5.5 The General Manager Customer Support gave a verbal overview of the role of the Civil Defence Emergency Management Team and their recent activities given the earthquake experienced two days ago; including the impact on Raglan and its water supply. Resolved: (His Worship the Mayor/Cr Smith) THAT the report of the General Manager Customer Support be received. CARRIED on the voices P&R1611/04/5 Chief Executive’s Business Plan Agenda Item 5.7 Resolved: (Crs Lynch/Thomson) THAT the report from the Chief Executive be received. CARRIED on the voices P&R1611/04/6 2016 Meeting Calendar Agenda Item 5.8 Resolved: (Crs Bech/Gibb) THAT the report from the Chief Executive be received. CARRIED on the voices P&R1611/04/7 Having deferred the following report and there being no further business the meeting was declared closed at 10.48am. Report deferred: - Item 5.6 - Civil Defence Emergency Management Overview Cr JD Sedgwick CHAIRPERSON Minutes2016/P&R/161115P&R M.doc Waikato District Council Policy & Regulatory Committee 4 Minutes: 15 November 2016 7 Open Meeting To Policy & Regulatory Committee From Allan Sanson Mayor Date 23 January 2017 Prepared by Deborah Lee Executive Assistant to the Mayor Reference # 1666406 Report Title Presentation – Fonterra Co-operative Group Limited 1. EXECUTIVE SUMMARY To advise that representatives from Fonterra Co-operative Group Limited will be in attendance to present their Living Water Strategy. 2. RECOMMENDATION THAT the report from Mayor Sanson be received. Page 1 Version 5 8 Open Meeting To Policy & Regulatory Committee From Sue Duignan General Manager Customer Support Date 1Novemeber 2016 Prepared by Kelly Newell Chief Executive Approved Y Reference/Doc Set # 1633734 Report Title Civil Defence Emergency Management Overview 1. EXECUTIVE SUMMARY To give the Committee an overview of Civil Defence Emergency Management (CDEM). 2. RECOMMENDATION THAT the report from the General Manager Customer Support be received. 3. ATTACHMENTS Attachment - Councillor Introduction to CDEM PowerPoint. Page 1 Version 4.0 9 7/11/2016 CCivilivil Defence Emergency Management (CDEM)(CDEM)(CDEM) CouCouncillorncillor Induction Information 201201662016 “Sometimes it does us a power of good to remind ourselves that we live on two volcanic rocks where two tectonic plates meet, in a somewhat lonely stretch of windswept ocean just above the Roaring Forties. If you want drama – you’ve come to the right place” Sir Geoffrey Palmer Our Hazards 1 10 7/11/2016 Three acronyms you need to know CDEM - Civil Defence and Emergency Management 4Rs - Reduction, Readiness, Response and Recovery Group vs GEMO CDEM ACT 2002 • Promotes sustainable management of hazards • Enables communities to identify risk and be prepared • Outlines arrangements of reduction, readiness, response and recovery • Defines the coordination and collaboration of CDEM activities • Encourages coordination and integration across agencies and sectors • Provides the powers necessary to manage an event Section 64 – Duties of Local Authorities 1. A local authority must plan and provide for civil defence emergency management within its district 2. A local authority must ensure it is able to function to the fullest possible extent, even though this may be a reduced level, during and after an emergency 2 11 7/11/2016 Asset planning, Community Hazard Organisational investment & preparedness preparedness research maintenance Earthquake prone Business Hazard buildings continuity monitoring Reduction Readiness Response Hazard risk Volunteer Spatial plans/ plans / SOPs EOC growth plans reduction planning policies capability Volunteer Staffing Community management EOC Recovery Impact Engagement Framework Response Long Term assessment relationships