Item No. 4 SCOTTISH BORDERS COUNCIL TWEEDDALE AREA FORUM MINUTE of the MEETING of the TWEEDDALE AREA FORUM held in Clovenfords Primary School, Clovenfords on 5 March 2014 at 6.30 p.m. ------------------ Present:- Councillors W. Archibald (Chairman), S. Bell, C. Bhatia, K. Cockburn, G. Logan. Community Councillors P. Faris, R. Howard, A. Stewart, J. Taylor. Apologies:- Councillor G. Garvie. Community Councillor C. Lewin. In Attendance:- SB Local Area Manager (Tweeddale) (J. Hedley), Democratic Services Officer (K. Mason). Members of the Public:- 5. ---------------------------------------- ORDER OF BUSINESS 1. The Chairman varied the order of business as shown on the agenda and the Minute reflects the order in which the items were considered at the meeting. MINUTE 2. There had been circulated copies of the Minute of the Meeting held on 27 November 2013. DECISION NOTED the Minute. 3. With reference to paragraph 10 (i) of the Minute, Councillor Bhatia asked for further information in relation to the request regarding the design of designated residents parking at Dean Park, Peebles and the Chairman undertook to liaise with the Team Leader – Road Safety and Traffic Management (Mr J. McQuillin) regarding this and report back to the next meeting. DECISION AGREED that the Chairman liaise with the Team Leader – Road Safety and Traffic Management about the design of designated residents parking at Dean Park, Peebles and report back to the next meeting. 4. With reference to paragraph 11 of the Minute, Councillor Logan requested that a breakdown of SB Local Small Schemes expenditure in relation to (a) Tweeddale East and (b) Tweeddale West should be available at the next meeting. DECISION AGREED that a breakdown of SB Local expenditure of (a) Tweeddale East and (b) Tweeddale West would be reported at the next meeting. MEMBER Community Councillor R. Howard joined the meeting during discussion of the following item. MINUTE 5. With reference to paragraph 15 of the Minute, there had been circulated copies of the Minute of Meeting of the Tweeddale Area Sub Committee held on 14 February 2014. Councillor Bhatia suggested an additional recommendation in that an invitation be sent to the NHS asking them to nominate a representative to attend the Tweeddale Area Forum and this was unanimously accepted. DECISION AGREED that (a) future pre-agenda planning meetings of the Chairman, Vice-Chairman of the TAF and the Chairman of the TAF Sub-Group be held 2/3 weeks before the agenda for the Forum was issued, to determine the relevance of presentations suggested by Council Officials and other items of business; (b) Community Councillors to be asked for a show of hands before Members voted (to be recorded in the minute of the meeting), although it was noted that this would only be relevant to certain items of business; (c) in relation to presentations by Council officials and by officials from other public bodies that specific information be made available on the Council’s website (or the relevant other public bodies websites) and/or appropriate literature might be made available or displayed prior to the commencement of the meeting; (d) of the four normal Forum meetings per annum, two of these be held in Peebles one elsewhere in Tweeddale East and the remaining meeting elsewhere in Tweeddale West. Also, the Court Room in the Rosetta Road premises, Peebles should normally be no longer used for Forum meetings; (e) open questions should be an item early on agendas; (f) special meetings could be held as and when required; (g) there be a time limit for the business and meetings should have a duration period of approximately two hours; (h) Community Councils should be invited to have slots on a rolling basis at Forum meetings to present matters of relevance within individual Community Council Areas; (i) Dr K Forman, Parent Council Representative Member of the Council’s Education Committee be invited to become a representative on the Forum; and (b) that the Head Teacher of Peebles High School be contacted regarding the Forum with a suggestion that a senior pupil interested in local government be nominated by the School to be a representative on the Forum; (j) NHS Borders should be asked to nominate a representative to attend the Forum; and (k) future meetings of the Sub-Committee be held as and when required. MEMBER Community Councillor J. Taylor joined the meeting during discussion of the following item. INTEGRATED WASTE MANAGEMENT – PRESENTATION 6. Ross Sharp-Dent and Julie Rankine, from the Council’s Waste Services team, were in attendance to give a presentation on the Integrated Waste Management Strategy (IWMS). The presentation began by outlining the drivers for change which were identified as legislation and finances. Waste Services needed to save £800k by 2017/18 as its share of the £28 million of savings which Scottish Borders Council needed to achieve by 2017/18. The recommendations approved by Council in December 2013 included the removal of the kerbside garden waste collection service on 31 March 2014; a new Community Recycling Centre (CRC) to be developed in Kelso; a review of CRC access by traders; and a review of CRC locations, opening hours and layout. The IWMS would provide clear strategic direction for municipal waste management in the Borders through to 2025. The first three high priority action areas were CRC provision, food waste and garden waste. In accordance with the Waste (Scotland) Regulations 2012 the Council would be required, by 1 January 2016, to collect food waste from Galashiels (including Tweedbank), Hawick, Peebles, Selkirk and Jedburgh. Food waste collections would therefore be rolled out in the Borders during Spring /Summer 2015. The teams advised they would be happy to attend a future meeting of the Forum to discuss food waste. 7. With regard to the garden waste collection service it was pointed out that local authorities did not have a statutory duty to provide this. After looking at a range of options the decision to remove the service, which would deliver £450k of savings, was made by Council. A comprehensive communications plan had been put in place around the change which included press and radio adverts, Members’ briefing notes and a leaflet to all urban households. Alternative garden waste disposal routes were being promoted with help being provided by the Council’s partners, Ask Organic, in relation to gardening and home composting. Householders were advised that they could keep their garden waste bins if they wished or alternatively unwanted bins would be collected in a schedule of pick ups later in the summer. The presentation went on to look at future requirements for businesses under the Waste (Scotland) Regulations 2012. From 1 January 2014 businesses were required to present separately for collection dry recyclables and food, if producing more than 50kg per week. From 1 January 2016 those producing between 5kg and 50kg of food per week would require this to be separately collected. The Council was providing support for businesses through the website and in the form of letters and flyers, seminars and roadshows. 8. Ross Sharp-Dent presented up-to-date information in relation to the Community Recycling Centre at Eshiels. He advised that Officers were looking at longer summer and shorter winter opening hours. Aims were in place to try to improve the layout of the site and rectify problems. There would be a limited service for trade waste. He had recently met with Tweeddale Councillors to discuss areas of concern relating to the site at Eshiels and he would be in touch with Community Councillors to invite them to visit the site at an appropriate time when the site was closed. He explained that there were problems with the site because of contamination issues. Community Councillor P. Faris expressed concern at the lack of consultation relating to the site at Eshiels and the Chairman responded by advising that local Councillors had met with Ross Sharp-Dent and had advised him of their priorities and the concerns of their constituents. 9. The ensuing discussion and questions focused in particular on the legislation relating to designated areas, carbon saving targets, roadshow dates, the assistance offered by staff at Community Recycling Centres, removal of the garden waste collection service and the role of commercial trade waste collectors. The Officers were thanked for the presentation. DECISION NOTED the presentation. OPEN QUESTIONS 10. (a) With reference to paragraph 16(b) of the Minute of 27 November 2013, Mr George Winter, Eddleston advised that he was pleased to report that there would be a site visit to the Eddleston area by the SBC Safety Camera Partnership. He asked if there had to be a history of collisions before permanent cameras were in situ in the Eddleston area. Councillor Bhatia advised that Police Officers had been trained in the use of radar guns and this included PC Mark Halliday, Tweeddale West. Mr Winter specifically asked for permanent speed cameras to be sited in the Eddleston Area and Community Councillor Taylor referred to the local development plan and how the increased number of cars would be managed through Eddleston. DECISION NOTED. (b) Captain Sir David Younger KCVO advised he had corresponded with Councillors requesting that the words “you are now entering Tweeddale” or “Welcome to Tweeddale” be added to the signs on the main routes into Tweeddale. Councillor Bell expressed his frustration relating to the issue stating there had been a consultation on refreshing signs and he had hoped that a decision would have been made last autumn on symbolic information relating to attractions in the area. He further advised that Transport Scotland were subject to an ongoing policy review and after their conclusions had been reached the matter would be referred to a Council Committee.