Request for Proposal Specifications 700/800MHz Project-25 Radio Network MCPHERSON COUNTY, KANSAS Request for Proposal 700/800MHz Digital Public Safety Radio Network 1.1 Purpose .......................................................................................................... 9 1.2 Instructions .................................................................................................. 11 1.2.1 Proposal Timeline ....................................................................................... 12 1.2.2 Pre-RFP Conferences ................................................................................. 12 1.2.3 RFP Questions ............................................................................................. 13 1.2.4 Late RFP Response Submission ............................................................... 13 1.2.5 RFP Response Submittal ............................................................................ 13 1.2.5.1 Proposal Evaluation and Selection by Consultant ........................................ 14 1.2.5.2 Total Costs ......................................................................................................... 16 1.3 Definitions .................................................................................................... 16 1.4 RFP Proposer Standards ............................................................................ 17 1.5 Workmanship ............................................................................................... 18 1.6 Materials ....................................................................................................... 19 1.7 Sub-Contractors .......................................................................................... 19 1.8 Premises Visits ............................................................................................ 20 1.9 Contact ......................................................................................................... 20 1.10 Notification ................................................................................................... 20 1.11 Installation ................................................................................................... 21 1.11.1 Project Time Frame for Completion ........................................................... 21 1.12 Training ........................................................................................................ 21 1.13 Parallel Implementation .............................................................................. 22 1.14 Manufacturer Support ................................................................................. 23 1.15 Parts Availability ......................................................................................... 23 1.16 Warranty of Network Performance ............................................................ 23 1.17 Remedies ..................................................................................................... 24 1.18 Acceptance Testing Processes.................................................................. 25 1.19 Right of Refusal ........................................................................................... 26 1.20 Performance and Payment Bonds ............................................................. 26 2 | Page MCPHERSON COUNTY, KANSAS Request for Proposal 700/800MHz Digital Public Safety Radio Network 1.21 Proposal Pricing Summary Sheets ............................................................ 27 1.22 Corporate Resolution .................................................................................. 27 1.23 Non-Collusion Affidavit............................................................................... 27 1.24 Brokerage Fee ............................................................................................. 29 1.25 Conflict of Interest ....................................................................................... 29 1.26 Contracts ...................................................................................................... 30 1.27 Non-Appropriation of Funds ...................................................................... 31 1.28 Purchase Payment Schedule ..................................................................... 32 1.29 Contractor's Insurance ............................................................................... 32 1.29.1 Other Provisions ......................................................................................... 34 1.29.2 Acceptability of Insurers............................................................................. 35 1.29.3 Certificates of Insurance............................................................................. 35 1.30 Indemnity ..................................................................................................... 35 2.0 EXISTING PUBLIC SAFETY RADIO SYSTEM ................................. 36 2.1 General ......................................................................................................... 36 3.0 IDENTIFIED USER NEEDS ................................................................ 41 3.1 General ......................................................................................................... 41 3.2 Public Safety Needs .................................................................................... 42 3.2.1 Talk Paths .................................................................................................... 42 3.2.2 Call Privacy .................................................................................................. 42 3.2.3 Encryption .................................................................................................... 43 3.2.4 End User Equipment ................................................................................... 44 3.2.5 Interoperability ............................................................................................ 46 4.0 MINIMUM OPERATIVE CHARACTERISTICS ................................... 49 4.1 General ......................................................................................................... 49 4.2 Public Safety Departments ......................................................................... 49 4.3 Non-Public Safety Departments ................................................................. 50 5.0 MINIMUM RADIO/MICROWAVE EQUIPMENT REQUIREMENTS ... 51 5.1 Mobile Radio Equipment............................................................................. 52 3 | Page MCPHERSON COUNTY, KANSAS Request for Proposal 700/800MHz Digital Public Safety Radio Network 5.2 Portable Radio Equipment.......................................................................... 56 5.3 Control Station Equipment ......................................................................... 61 5.4 Fixed Site Equipment Radio – P25 Phase 1/2 ........................................... 65 5.5 Fixed Site Equipment Radio – NPSPAC/Analog ....................................... 69 5.6 Fixed Site Equipment Radio – VHF FIRE Paging Analog ................................... 72 5.7 Fixed Station Equipment Microwave Requirements ........................................... 75 6.0 INFRASTRUCTURE SYSTEM CONFIGURATION ............................ 79 6.1 General ......................................................................................................... 79 6.2 Simulcast Configuration ............................................................................. 82 6.2.1 General ......................................................................................................... 82 6.2.2 Control Point (Prime Site) Equipment ....................................................... 83 6.2.3 Typical Simulcast Infrastructure Site Deployment .......................................... 84 6.2.4 Site Power Systems ........................................................................................... 85 6.2.5 Infrastructure Functionality .............................................................................. 87 6.2.6 Simulcast Antenna Systems ...................................................................... 88 6.2.7 System/Audio Control Scheme .................................................................. 89 6.2.8 Radio Network Alarm System ........................................................................... 90 6.3 Subscriber Equipment ................................................................................ 92 6.4 Interoperability Sub-System ....................................................................... 92 6.5 Voice Encryption ......................................................................................... 93 6.6 Fire Paging Alerting Subsystem ................................................................ 94 7.0. COVERAGE CRITERIA ..................................................................... 95 7.1 General ......................................................................................................... 95 7.2 Service Area ....................................................................................................... 96 7.3 Building/Residence Coverage .................................................................... 97 7.3A Paging Coverage ......................................................................................... 99 7.4 Propagation Analysis .................................................................................. 99 7.5 Coverage