Everything You Need to Know About Office 2016 and Office 365 With more versions and types of Office than ever, it can be tough to weed through the details and features and figure out which one is right for your company. Start the decision making with this guide. EDITOR’S NOTE GETTING TO KNOW PRODUCTIVITY OFFICE 2016 OFFICE 365 AND SUITE SMACKDOWN: FEATURES NEW 2016 VERSIONS OFFICE 365 VS. SECURITY OFFICE 2016 ENHANCEMENTS EDITOR’S NOTE Office is Everywhere There are more versions and types of companies should consider that the cloud- HOME Office than ever before, which means compa- based option lets users access and save data EDITOR’S NOTE nies of all sizes have some decisions to make how and when they want to, which could be a when they migrate to a new version of Micro- productivity boon in companies without strict GETTING TO KNOW OFFICE 365 AND soft’s productivity suite. compliance regulations. Monthly Office 365 2016 VERSIONS The Office of local desktop fame is not the costs are also predictable and easy to budget. PRODUCTIVITY only option anymore. There’s also the cloud- On the other hand, Office 2016 versions just SUITE SMACKDOWN: based Office 365 that companies can subscribe have the upfront licensing cost. One benefit of OFFICE 365 VS. OFFICE 2016 to, and different Office 365 versions match or the Office 365 business versions is that com- surpass the feature set that comes with Office panies can switch between them to add storage OFFICE 2016 FEATURES NEW SECURITY 2016. The Word, Excel and PowerPoint applica- or features whenever they want, whereas Office ENHANCEMENTS tions that users interact with in Office 365 look 2016 on the desktop is static. just like their Office 2016 counterparts, so user Businesses can run the desktop version on training doesn’t need to be a factor when busi- desktops and the mobile one on mobile devices nesses decide between the two. if they want, but the mobile version actually Another key change to the Office setup is works well on desktops too. Instead of doing that shops can choose between the desktop and both, companies can run the mobile version on mobile versions. All these versions bring up an all of users’ devices, which can decrease man- important question: how to decide which one agement headaches and simplify deployment. is the best fit. Mobile versions of Office do have a less-robust In choosing between Office 2016 and 365, feature set, however. 2 EVERYTHING YOU NEED TO KNOW ABOUT OFFICE 2016 AND OFFICE 365 EDITOR’S NOTE One thing companies can worry less about in all the details on features and functions in this Office 2016 is security. Microsoft added email three-part guide. n and file encryption, as well as multi-factor authentication. The new Office security fea- Margaret Jones tures won’t allay every security concern, but Site Editor they can certainly help. End-User Computing Media Group HOME Are you ready to pick an Office version? Get TechTarget EDITOR’S NOTE GETTING TO KNOW OFFICE 365 AND 2016 VERSIONS PRODUCTIVITY SUITE SMACKDOWN: OFFICE 365 VS. OFFICE 2016 OFFICE 2016 FEATURES NEW SECURITY ENHANCEMENTS 3 EVERYTHING YOU NEED TO KNOW ABOUT OFFICE 2016 AND OFFICE 365 VERSIONING Getting to Know Office 365 and 2016 Versions There was a time when purchasing Micro- Office 365 Personal is another Office 365 plan HOME soft Office licenses was a straightforward pro- that is licensed for home use. Like Office 365 EDITOR’S NOTE cess. Today, however, there is a daunting array Home, Office 365 Personal includes Word, of options available to those who wish to use Excel PowerPoint, Outlook and OneNote. How- GETTING TO KNOW OFFICE 365 AND Microsoft’s flagship productivity suite. ever, this subscription is licensed for use on 2016 VERSIONS Microsoft offers Office on PC, Mac and a a single PC or Mac, one tablet and one phone. PRODUCTIVITY variety of mobile platforms, although mobile Office 365 Personal costs $69.99 per year or SUITE SMACKDOWN: versions are not as full-featured as the PC and $6.99 per month OFFICE 365 VS. OFFICE 2016 Mac versions. Furthermore, you can purchase a perpetual license for Office, or you can get Office 365 Businessis a subscription-based plan OFFICE 2016 FEATURES NEW SECURITY Office as a part of an Office 365 subscription. that sells for $8.25 per user per month with an ENHANCEMENTS annual contract, or $10.00 per month without a contract. It includes Word, Excel, PowerPoint, OFFICE 365 VERSIONS Outlook, OneNote and Publisher. Office Busi- Office 365 Home is a subscription-based Office ness is licensed for installation on five PCs or 365 plan licensed for home users. This plan, Macs, five tablets and five phones. In addition, which costs $99.99 per year or $9.99 per the subscription includes OneDrive for Busi- month, includes Word, Excel, PowerPoint, Out- ness, Office Online and Sway. look and OneNote. It can be installed on five PCs or Macs, five tablets—Windows, Apple Office 365 Business Essentials is a subscription- iPad or Google Android—and five phones. based plan that sells for $5.00 per user per 4 EVERYTHING YOU NEED TO KNOW ABOUT OFFICE 2016 AND OFFICE 365 VERSIONING month with an annual contract, or $6.00 per month and allows each user to install Office on user per month without a contract. Unlike five PCs, five tablets and five phones. In addi- other Office 365 plans, Office 365 Business tion, this plan also includes OneDrive for Busi- Essentials does not include the Office applica- ness, Office Online, Sway and Power BI. tions. The plan includes Outlook Web App, OneDrive for Business, online conferencing, Office 365 Enterprise E1 is an enterprise-grade HOME Skype for Business, Yammer, Office Online, Office 365 subscription that sells for $8.00 per EDITOR’S NOTE Planner, Sway and Delve. user per month; an annual contract is required. Unlike most of the other Office 365 subscrip- GETTING TO KNOW OFFICE 365 AND Office 365 Business Premium is a subscription- tion plans, this one does not include the Office 2016 VERSIONS based Office 365 plan that sells for $12.50 per applications. PRODUCTIVITY user per month with an annual contract, or Office 365 Enterprise E1 includes Outlook SUITE SMACKDOWN: $15.00 per month without a contract. The plan Web App, Online Meetings, meeting broadcast, OFFICE 365 VS. OFFICE 2016 includes Word, Excel, PowerPoint, Outlook, Skype for Business, OneDrive for Business, OneNote, Publisher and Skype. The plan allows Team Sites, Yammer, Office Online, Planner, OFFICE 2016 FEATURES NEW SECURITY each user to install Office on five PCs, five tab- Sway, Delve, Office 365 Video, and Apps for ENHANCEMENTS lets and five phones. In addition, this plan also Office and SharePoint. Other services can be includes Outlook Web App, OneDrive for Busi- added to the plan for an additional fee. ness, Skype for Business, online conferencing, Yammer, Team Sites, Office Online, Planner, Office 365 Enterprise E3 is a more fully fea- Sway and Delve. tured Office 365 subscription plan and sells for $20.00 per user per month. Like the E1 Office 365 Pro Plus is a subscription-based plan version, an annual contract is required. This that includes Word, Excel, PowerPoint, Out- plan includes Word, Excel, PowerPoint, Out- look, OneNote, Publisher, Skype and Access. look, OneNote, Publisher, Skype and Access. This subscription plan costs $12 per user per The plan allows each user to install the Office 5 EVERYTHING YOU NEED TO KNOW ABOUT OFFICE 2016 AND OFFICE 365 VERSIONING applications on five PCs or Macs, five tablets tablets and five phones. and five phones. The plan also includes Online Meetings, In addition, this plan includes Outlook meeting broadcast, public switched telephone on the Web, Exchange Server Online, Online network (PSTN) conferencing, Modern voice Meetings, meeting broadcast, Skype for with cloud PBX, Skype for Business, Exchange Server Online, Advanced Security, Power BI, HOME OneDrive for Business, Team Sites, Yammer, EDITOR’S NOTE Today there is a daunting array Office Online, Planner, mobile messaging, app of options available to those who management, Sway, Delve, Office 365 Video, GETTING TO KNOW OFFICE 365 AND want to use Microsoft Office. Apps for Office and SharePoint, Compliance 2016 VERSIONS Center, and voicemail integration. PSTN call- PRODUCTIVITY ing can be added to the plan for an additional SUITE SMACKDOWN: Business, OneDrive for Business, Team Sites, $24 per user per month for international and OFFICE 365 VS. OFFICE 2016 Yammer, Office Online, Planner, Sway, Delve, domestic calling, or $12 per user per month for Office 365 Video, mobile messaging, appli- domestic calling only. OFFICE 2016 FEATURES NEW SECURITY cation management, Power BI, and Apps for ENHANCEMENTS Office and SharePoint. Additional services are available at an extra cost. OFFICE 2016 VERSIONS Office Home & Student 2016 sells for $149 and Office 365 Enterprise E5 is Microsoft’s most com- is licensed for home use. This subscription prehensive Office 365 plan. This plan, which includes Word, Excel, PowerPoint and One- sells for $35.00 per user per month (annual Note. The software is licensed for installation subscription required) includes Word, Excel, on a single PC. PowerPoint, OneNote, Publisher, Skype, and Access. The plan allows each user to install the Office Home & Student 2016 for Mac is a basic ver- Office applications on five PCs or Macs, five sion of Office 2016 for Mac computers. This 6 EVERYTHING YOU NEED TO KNOW ABOUT OFFICE 2016 AND OFFICE 365 VERSIONING software, which is licensed only for home difference is that Office Home & Student 2016 use, includes the Mac versions of Word, Excel, for Mac does not include Outlook, whereas PowerPoint and OneNote.