SPECIAL MEETING AGENDA BOARD OF DIRECTORS June 10, 2020 9:00 AM Zoom Meeting https://ppacg.zoom.us/j/94576819507 Meeting ID: +1 669 900 6833 US All participation will be via the Zoom meeting location due to the State of Emergency declared by Governor Polis, Public Health Orders 20-23 and 20-14 (revised), Governor Polis’ March 25, 2020 Stay at Home Order D2020 017, and CDC recommendations against gathering in large groups in order to mitigate the spread of the COVID-19 virus. 1. CALL TO ORDER / ESTABLISH A QUORUM / INTRODUCTIONS & WELCOMING NEW MEMBERS 2. AGENDA APPROVAL 3. PUBLIC COMMENTS/PRESENTATIONS A. Regional Economic Trends - Dr. Tatiana Bailey, UCCS Economic Forum B. PPACG Staff Anniversaries & Recognition 4. CONSENT ITEMS (These items will be acted upon as a whole, unless they are called up for discussion by a Board member or a citizen wishing to address the Board). A. Approval of the Minutes from the May 13th, 2020 Regular Meeting B. Summary of Financials C. Membership Appointment: TAC D. Membership Appointment: AQTC 5. ACTION ITEMS A. FY2021- 2024 TIP Amendment #1 B. Multi Modal Options Fund – Project Approval 6. INFORMATION ITEMS A. COVID 19 Update B. Legislative Update C. 360-Degree Evaluation of the Executive Director 7. REPORTS A. Military Installation Reports B. Transportation Advisory Committee Minutes are included for Information only – no presentation this month C. Community Advisory Committee Minutes are included for Information only – no presentation this month D. Mobility Coordinating Committee – Minutes are included for information only – no report this month E. Regional Advisory Council – Minutes are included for Information only – no report F. CDOT Monthly Update G. Statewide Transportation Advisory Committee Update H. Executive Director’s Report 8. MEMBER ENTITY ANNOUNCEMENTS 9. MEETING SCHEDULE 10. ADJOURNMENT The Meeting Room is accessible to persons with disabilities. In compliance with the Americans with Disabilities Act (ADA), those requiring special assistance, such as large-type face print, sign language or other reasonable accommodations, may request those through the administrative offices at: 15 S 7th St, Colorado Springs, CO 80905 (719) 471-7080, at least twenty-four hours before the meeting. Si necesita ayuda con traducción, llame por favor al 719-471-7080 x126 y comuníquese con Brian Potts. 1 Agenda Item 4A SPECIAL MEETING MINUTES BOARD OF DIRECTORS May 13, 2020 9:00 AM Zoom Meeting https://ppacg.zoom.us/j/91409090026 Meeting ID: 914 0909 0026 +1 669 900 6833 US All participation will be via the Zoom meeting location due to the State of Emergency declared by Governor Polis, Public Health Orders 20-23 and 20-14 (revised), Governor Polis’ March 25, 2020 Stay at Home Order D2020 017, and CDC recommendations against gathering in large groups in order to mitigate the spread of the COVID-19 virus. 1. CALL TO ORDER / ESTABLISH A QUORUM / INTRODUCTIONS & WELCOMING NEW MEMBERS Chair Gaebler called the meeting to order at 9 am and quorum was established. 2. AGENDA APPROVAL 3. PUBLIC COMMENTS/PRESENTATIONS A. Pandemic and Economic Impacts on State Transportation Funds and Economic Recovery Task Force Ms. Shoshana Lew, CDOT Executive Director, provided updates surrounding economic impacts due to the Covid 19 pandemic. Mr. Gunning emailed the presentation slides to the Board. B. Older Americans Month Proclamation Dixie Wodell, PPACG Regional Advisory Committee Board Chair, read the proclamation. Director Vanderwerf moved to approve and adopt the proclamation, seconded by Director Thompson. The motion carried unanimously. 4. CONSENT ITEMS (These items will be acted upon as a whole, unless they are called up for discussion by a Board member or a citizen wishing to address the Board). A. Approval of the Minutes from the April 8th, 2020 Regular Meeting B. Summary of Financials C. Membership Appointment: CAC Director Thompson moved to approve the Consent items, seconded by Director Pico. The motion carried unanimously. 5. ACTION ITEMS A. PPACG Auditor Report Ms. Kacy Partridge, PPACG Finance Manager, along with auditors Mr. Lewis Malloy and Mr. Steve Hochstetter, provided the overview of the 2019 financial audit, noting a clean audit with no significant remarks. Director Avila moved to approve and accept the Auditor Report, seconded by Director Thompson. The motion carried unanimously. B. FFY 2020 & 2021 Unified Planning Work Program (UPWP) Amendment #1 Ms. Kathryn Wenger, PPACG Transportation Planner, provided details of the FFY 2020 & 2021 UPWP Work Program amendment. Director VanderWerf moved to approve the amendment #1, seconded by Director Thompson. The motion carried unanimously. C. Updates to the Air Quality Technical Committee Structure and Bylaws Ms. Samantha Bailey, PPACG Environmental Planner, highlighted the details of the requested changes to the AQTC structure and bylaws. Amendments were discussed. Director Pico moved to approve the new AQTC structure and the update of additional membership criteria as amended, seconded by Director Thompson. The motion carried unanimously. 6. INFORMATION ITEMS These were information items provided by Executive Director Andrew Gunning. A. COVID 19 Update B. 5310 Mobility Coordination Update 7. REPORTS A. Military Installation Reports B. Transportation Advisory Committee Minutes are included for Information only – no presentation this month C. Community Advisory Committee Minutes are included for Information only – no presentation this month 2 D. Mobility Coordinating Committee – April Meeting Canceled – no report E. Regional Advisory Council – Minutes are included for Information only – no report F. CDOT Monthly Update G. Statewide Transportation Advisory Committee Update H. Executive Director’s Report 8. MEMBER ENTITY ANNOUNCEMENTS Municipalities shared about variances for re-opening. 9. MEETING SCHEDULE Next meeting is June 10, 2020 10. ADJOURNMENT Chair Gabler Adjourned the meeting at 11:27 a.m. Attendees Present Name Agency/Affiliation x Jill Gaebler City of Colorado Springs x Andy Pico City of Colorado Springs x Yolanda Avila City of Colorado Springs x William Gray City of Cripple Creek Gabriel Ortega (Alternate) City of Fountain x Sharon Thompson City of Fountain x John Graham City of Manitou Springs Nancy Fortuin (Alternate) City of Manitou Springs x Bruce Davis City of Victor x Val Carr City of Woodland Park Hillary LaBarre (Alternate) City of Woodland Park x Stan VanderWerf El Paso County x Cami Bremer El Paso County Holly Williams El Paso County x Dick Elsner Park County x Norm Steen Teller County Marc Dettenrieder Teller County (Alternate) x Margaret Peterson Town of Green Mountain Falls Jane Newberry (Alternate) Town of Green Mountain Falls Dennis Carpenter Town of Ramah Andrew Zimmerman Town of Alma Jasmin Thorp Town of Calhan Frank Just Town of Fairplay x Don Wilson Town of Monument Jim Romanello Town of Monument x Glant Havenar Town of Palmer Lake x Irv Halter Colorado Transportation Commission X Richard Zamora CDOT REGION 2 3 Attendees Present Name Agency/Affiliation Hal Alguire Fort Carson Andy Bird Fort Carson Col. Kirsten Aguilar Peterson Air Force Base Col. Sam Johnson Peterson Air Force Base Col. Jennifer Fitch Peterson Air Force Base x Craig Biondo Peterson Air Force Base Col. Brian Kehl Schriever Air Force Base Col. Jacob Middleton Schriever Air Force Base Col. Traci Kueker-Murphey Schriever Air Force Base Ed. O’Gallagher Schriever Air Force Base x Ronald Gevry Schriever Air Force Base Col. Rob Bearden USAFA Gary Garland USAFA Melissa Porter USAFA Col. Brian Hartless USAFA x Andrew Gunning PPACG x Staff of Member Governments and Citizens 4 Agenda Item 4B DATE: June 10, 2020 TO: PPACG Board of Directors FROM: Kacy Partridge, Finance Manager THROUGH: Andrew Gunning, Executive Director SUBJECT: SUMMARY FINANCIAL REPORTS ACTION REQUESTED: Information Only SUMMARY The April 2020 financial reports are attached. The Balance Sheet illustrates PPACG assets, liabilities, and fund equity. Assets as of April 30, 2020 were $3,760,159 this is an increase of $410,652 over year end 2019. Total Assets include Cash of $1,726,040 and Accounts Receivable of $1,489,023. Liabilities as of April 30, 2020 were $1,183,949 this is an increase of $371,674 over year end 2019. Total Liabilities include Accounts Payable of $615,093 and Unearned Revenue of $424,319. Total Equity as of month end April 30, 2020 was $2,576,209. Statement of Revenue and Expenses shows year-to-date income and expenses as compared to budgeted amounts and budget variances. Year to date revenue as of April 30, 2020 was $2,734,290 this is 70% under total 2020 budget. Year to date expense as of April 30, 2020 was $2,695,312 this is 70% under total 2020 budget. Net Revenue over Expense as of April 30, 2020 was $38,978. I am available to address any questions that Board members may have about the report information. ATTACHMENT(S) 1) 2020 Balance Sheet 2) 2020 Statement of Revenue and Expense 5 Pikes Peak Area Council of Governments Balance Sheet As of 4/30/2020 Current Year Beginning Total Year Balance YTD Change Assets Cash in Bank 1,726,040 1,547,750 178,290 Unrequisitioned Earned Grants 21,979 0 21,979 Accounts Receivable 1,489,023 1,274,244 214,779 Prepaid Expenses 1,583 12,833 (11,250) Land 15,594 15,594 0 Land Improvements 5,224 5,224 0 Building 870,171 853,371 16,800 Furniture 61,426 61,426 0 Equipment 120,137 120,137 0 Accumulated Depreciation (551,019) (541,074) (9,945) Total Assets 3,760,159 3,349,506 410,652 Liabilities Accounts Payable 615,093 550,386 64,707