Annual Report for 2015/16 Financial Year Vote 2: Western Cape Provincial Parliament Table of Contents PART A: GENERAL INFORMATION 1. GENERAL INFORMATION ........................................................................................................................ 1 2. LIST OF ABBREVIATIONS AND ACRONYMS ............................................................................................. 2 3. FOREWORD BY THE SPEAKER ................................................................................................................. 3 4. REPORT OF THE ACCOUNTING OFFICER ................................................................................................. 4 4.1 Overview of the operations of the Western Cape Provincial Parliament ............................................. 4 4.2 Overview of the financial results of the Western Cape Provincial Parliament ...................................... 5 4.2.1 WCPP Receipts ....................................................................................................................................... 5 4.2.2 Programme Expenditure ........................................................................................................................ 6 4.2.3 Supply Chain Management .................................................................................................................... 7 4.2.4 Gifts and donations received in kind from non-related parties ............................................................. 7 4.2.5 Exemptions and deviations received from National Treasury ............................................................... 7 4.2.6 Events after the reporting date .............................................................................................................. 7 4.2.7 Compliance with 30 day payments ........................................................................................................ 7 4.2.8 Acknowledgement/s or Appreciation .................................................................................................... 7 5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT .................................................................................................................................... 8 6. STRATEGIC OVERVIEW ........................................................................................................................... 9 6.1 Vision ...................................................................................................................................................... 9 6.2 Mission ................................................................................................................................................... 9 6.3 Core Values ............................................................................................................................................. 9 7 LEGISLATIVE AND OTHER MANDATES .................................................................................................. 10 7.1 Constitutional Mandates ...................................................................................................................... 10 7.2 Statutory Mandates ............................................................................................................................. 11 7.3 Case Law ............................................................................................................................................... 12 8 ORGANISATIONAL STRUCTURE: EXECUTIVE AUTHORITY AND TOP MANAGEMENT .......................... 15 PART B: PERFORMANCE INFORMATION 1 AUDITOR-GENERAL’S REPORT: PREDETERMINED OBJECTIVES ............................................................ 17 2 OVERVIEW OF WCPP’S PERFORMANCE ............................................................................................... 17 2.1 Key policy developments and legislative changes ............................................................................... 17 2.2 Service Delivery Environment .............................................................................................................. 17 2.3 Organisational Environment ................................................................................................................ 23 3 STRATEGIC OUTCOME-ORIENTED GOALS ............................................................................................ 23 4 PEFORMANCE INFORMATION BY PROGRAMME .................................................................................. 26 4.1 Programme 1: Administration .............................................................................................................. 26 4.1.1 Purpose ................................................................................................................................................ 26 4.1.2 Strategic Outcome-Oriented Goals; Sub-programmes and Strategic Objectives and Strategic Objective Performance Indicators ................................................................................. 26 4.1.3 Strategic objectives performance indicators, performance indicators, planned targets and actual achievements ........................................................................................... 27 4.1.3.1 Sub-programme: Office of the Speaker ............................................................................................... 28 4.1.3.2 Sub-programme: Office of the Secretary ............................................................................................. 29 4.1.3.3 Sub-programme: Finance ..................................................................................................................... 33 4.1.3.4 Sub-programme: Supply Chain Management ...................................................................................... 35 4.1.3.5 Sub-programme: Internal Control ........................................................................................................ 35 4.1.3.6 Sub-programme: Human Resources .................................................................................................... 36 4.1.3.7 Sub-programme: Information and Communications Technology........................................................ 38 Annual Report for 2015/16 Financial Year Page i Annual Report for 2015/16 Financial Year Annual Report for 2015/16 Financial Year Vote 2: Western Cape Provincial Parliament Vote 2: Western Cape Provincial Parliament Table of Contents Table of Contents 4.1.3.8 Sub-programme: Security and Facilities ............................................................................................. 40 4.1 Personnel Costs by Programme, 2015/2016: ....................................................................................... 71 4.2 Programme 2: Facilities for Members and Political Parties ................................................................. 41 4.2 Personnel Costs by Salary Bands, 2015/2016: ..................................................................................... 72 4.2.1 Purpose ................................................................................................................................................ 41 4.2.1 Personnel Costs by Population Group, 2015/2016: ............................................................................. 72 4.2.2 Strategic Outcome-Oriented Goals; Sub-programmes and Strategic Objectives 4.2.2 Personnel Costs by Gender, 2015/2016: .............................................................................................. 72 and Strategic Objective Performance Indicators ................................................................................. 41 4.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by Programme, 2015/2016 .............. 73 4.2.3 Strategic objective performance indicators, performance indicators, planned targets and actual 4.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by Salary Bands, 2015/2016 ............. 73 achievements ....................................................................................................................................... 42 4.5 Salaries, Overtime, Home Owners Allowance and Medical Aid by Salary Bands, 2015/2016 ............. 74 4.2.3.1 Sub-programme: Facilities and Benefits for Members ........................................................................ 42 5. EMPLOYMENT AND VACANCIES ........................................................................................................... 75 4.2.3.2 Sub-programme: Political Parties Support Services ............................................................................ 43 5.1 Employment and Vacancies by Programme, 31 March 2016: .............................................................. 75 4.3 Programme 3: Parliamentary Services ................................................................................................. 44 5.2 Employment and Vacancies by Salary Bands, 31 March 2016: ............................................................ 75 4.3.1 Purpose ................................................................................................................................................ 44 5.3 Employment and Vacancies by Critical Occupation, 31 March 2016: .................................................. 75 4.3.3 Strategic objective performance indicators, performance indicators, planned targets and actual 6. SENIOR MANAGEMENT SERVICE INFORMATION ................................................................................