South Australian Events COVID -19 Guideline Prepared by Events South Australia (the events arm of the South Australian Tourism Commission) VERSION UPDATE No. 4 – JULY 2021 Contents INTRODUCTION ....................................................................................................................................... 4 KEY UPDATES ...................................................................................................................................... 4 WHO IS THIS GUIDE FOR? ....................................................................................................................... 4 WHAT WILL THE GUIDE PROVIDE TO YOU? ............................................................................................ 4 OTHER USEFUL EVENT INDUSTRY GUIDES .............................................................................................. 5 LIVE ENTERTAINMENT INDUSTRY FORUM (LEIF) ............................................................................... 5 FOOD STANDARDS AUSTRALIA ........................................................................................................... 5 SAFEWORK AUSTRALIA ....................................................................................................................... 5 AUSTRALIAN SCREEN PRODUCTION INDUSTRY.................................................................................. 5 WHY IS THERE A DECLARED EMERGENCY? ............................................................................................. 6 WHAT IS COVID-19 .................................................................................................................................. 6 WHO IS AT RISK? ..................................................................................................................................... 6 WHAT IS REQUIRED DURING THE DECLARED EMERGENCY? .................................................................. 6 COVID SAFE PLAN ............................................................................................................................... 7 COVID MANAGEMENT PLAN .............................................................................................................. 7 WHY DO YOU NEED A COVIDSAFE OR COVID MANAGEMENT PLAN? .................................................... 8 PENALTIES FOR NON-COMPLIANCE ................................................................................................... 8 HIGHER RISK EVENTS – APPROVAL ......................................................................................................... 9 EVENTS WITH MULTIPLE LOCATIONS ............................................................................................... 10 KEY STEPS TO TAKE ............................................................................................................................... 10 WHS DUTIES .......................................................................................................................................... 11 PCBU’S IN AN EVENT INDUSTRY? ..................................................................................................... 11 OFFICERS ........................................................................................................................................... 11 WORKERS .......................................................................................................................................... 11 MITIGATING THE RISKS ......................................................................................................................... 12 ASSESSING RISK ................................................................................................................................ 12 DEVELOPING HEALTH EDUCATION FOR YOUR EVENT .......................................................................... 14 PUBLIC EDUCATION .......................................................................................................................... 14 STAFF EDUCATION ............................................................................................................................ 15 COVID19 TRAINING ........................................................................................................................... 16 COVID MARSHAL TRAINING.............................................................................................................. 17 CONTRACTOR AND SUPPLIER MANAGEMENT ................................................................................. 17 CONTACT TRACING ............................................................................................................................... 18 DENSITY (Capacity of your site) ............................................................................................................ 18 FIXED SEATING .................................................................................................................................. 20 Page 2 of 56 VERSION UPDATE No.4 –JULY 2021 DISTANCING .......................................................................................................................................... 21 ENTRY AND EXIT POINTS .................................................................................................................. 22 ATTRACTING EXTERNAL CONGREGATIONS ...................................................................................... 24 STAFF/PATRON HEALTH AND WELLBEING ....................................................................................... 24 HYGIENE AND CLEANING .................................................................................................................. 25 MAINTAINING GOOD HYGIENE LEVELS ............................................................................................ 26 MONITORING ........................................................................................................................................ 26 COVID MARSHAL............................................................................................................................... 26 INCIDENT MANAGEMENT ..................................................................................................................... 27 POST EVENT – REVIEW .......................................................................................................................... 28 REFERENCES .......................................................................................................................................... 28 LEGAL – DISCLAIMER ............................................................................................................................. 29 APPENDIX A – MITIGATION STRATEGY LIST .......................................................................................... 30 APPENDIX B – RISK ASSESSMENT EXAMPLE ......................................................................................... 34 APPENDIX C – POSTERS/SIGNS ............................................................................................................. 40 APPENDIX D – GUIDELINE CHECKLIST ................................................................................................... 42 APPENDIX E – COVID RISK REGISTER .................................................................................................... 43 APPENDIX F – COVID SIGNAGE LOCATIONS PLAN ................................................................................ 45 APPENDIX G – COVID HYGIENE LOCATIONS EXAMPLE ......................................................................... 47 APPENDIX H INCIDENT REPORTING FORM – HARDCOPY EXAMPLE ..................................................... 48 APPENDIX I COVID MARSHAL BRIEFING ............................................................................................... 53 CROSS BORDER - PEOPLE INVOLVED IN YOUR EVENT .......................................................................... 55 NEW ZEALAND/COOK ISLANDS - PEOPLE INVOLVED IN YOUR EVENT ............................................. 55 INTERNATIONAL - PEOPLE INVOLVED IN YOUR EVENT .................................................................... 55 Page 3 of 56 VERSION UPDATE No.4 –JULY 2021 INTRODUCTION Events South Australia, the events arm of the South Australian Tourism Commission, has developed this guideline document to assist the events (including festivals) and entertainment industry in South Australia to deliver COVID Safe events (that attract mass gatherings) that protect workers, patrons and the broader community. This is the fourth update to the guideline. The guideline and other tools can be found at Events and festival support | Tourism SA. We recommend that people using this (and other COVID guidelines and tools) keep up to date with current information available on the SA Government website www.COVID-19.sa.gov.au. KEY UPDATES Activity restriction levels In relation to activities there is a list of Activity restriction levels COVID Management Plan template A new improved COVID Management Plan template has been released online. The template makes it easier for organisers to detail their COVID Safe measures as there is more guidance applied to questions within the template. Generating a QR Code for your COVID Management Plan event If submitting a COVID Management Plan you will need to complete a COVID Safe Plan for each zone that you wish to apply different QR codes – the template requires the receipt number for these COVID Safe Plans.