Green Party of Canada Minutes for the Federal Council Meeting February 28, 2016 ­ 5pm EST 1. Call to order and roll call Voting Members P Elizabeth May (Leader) P David Peters (NL) P* Wesley Stevens (MB) P Bob MacKie (interim Pres.) P Irene Novaczek (PE) P Geoff Matthews (AB) R Don Scott (VP En) P Aaron Padolsky (NS) P Marcus Madsen (BC) P Kate Storey (Fund) P Stephanie Coburn (NB) P Julie Anne Ames (Ter.) P Donovan Cavers (YGC) P Danny Polifroni (QC) R Stacey Leadbetter (ON) Note: VP Francophone, Saskatchewan position and one YGPC position are currently vacant. Non­Voting Members P Bruce Hyer (Deputy Leader) P* Daniel Green (Deputy Leader) P Emily McMillan (ED) Recorder P Craig Cantin Observers P Sharon Danley A Erin Davis P Cyrille Giraud P David Hunter A Alison Watt P Christina Winter P Sanjin Zeco P Cam Wakefield P Colin Griffiths P Ken Melamed P Lynne Quarmby P Simon Rear P Vince Fiorito P Robert Mellalieu [P = Present, R = Regrets, A = Absent, P*= Present, but experienced technical difficulties] 2. Confirmation of meeting facilitator, recorder, and timekeeper Motion: That Bob MacKie facilitate the meeting, Craig Cantin record and Aaron Padolsky ​ ​ ​ keep time. Mover: Donovan Cavers ​ Seconder: Elizabeth May ​ 1 Passed by consensus. 3. Adoption of agenda Motion: To adopt the agenda as presented. Mover: Irene Novaczek ​ Seconder: Stephanie Coburn ​ Passed by consensus. 4. Adoption of past meeting minutes Motion: To adopt the minutes of the January 17, 2016 meeting as presented. Mover: Donovan Cavers ​ Seconder: Danny Polifroni ​ Passed by consensus. 5. Reports 5.1. Leader’s report 5.2. Deputy Leaders’ reports 5.3. Interim President’s report 5.4. Executive Director’s report Motion: To accept the reports as presented. Mover: Kate Storey ​ Seconder: Stephanie Coburn ​ Passed by consensus. 6. Other Business (tabled motions from previous meeting) 6.1. Populating Council Nominations Committee Motion: Federal Council appoints the following to the 2016 Council Nominations Committee: Donovan Cavers, Julie Anne Ames, Irene Novaczek. Mover: Aaron Padolsky ​ Seconder: Geoff Matthews ​ Passed by consensus. 2 7. New Business 7.1. Federal Council Election Rules and Timeline Motion: Federal Council ratifies the following motion approved by the Executive on February 24, 2016: “Approve the Federal Council Election rules and timeline as proposed by the INEFC.” Mover: Kate Storey ​ Seconder: Elizabeth May ​ Passed by consensus. 7.2. ED Performance Review Motion: Federal Council appoints the following to an ad hoc committee tasked with conducting the annual performance review for the Executive Director, and to codify the process of said review: Irene Novaczek, Kate Storey, Bob MacKie. Mover: Stephanie Coburn ​ Seconder: Julie Anne Ames ​ Passed by consensus. 7.3. Leadership Review Rules Motion: Federal Council adopt leadership review rules contained within the February 26 2016 board package. Note: If this motion passes, then motions 7.4 and 7.5 are no longer required. Mover: Kate Storey ​ Seconder: Stephanie Coburn ​ Note: Elizabeth May left call for this discussion. Results: Yes: David Peters, Marcus Madsen, Kate Storey, Donovan Cavers, Aaron Padolsky, ​ Irene Novaczek, Stephanie Coburn No: Danny Polifroni, Geoff Matthews ​ Abstain: Julie Anne Ames ​ Passed by a vote of 7 to 2. 3 7.4. Adjusting the Mandate of the INEFC Motion: Federal Council directs the INEFC to develop a set of rules for the conduct of a leadership review. Background: Since 2015 was not a year in which a leadership review occurred, this was not included the 2015 revisions to the INEFC handbook. We are presenting the argument that leadership ballots are internal election processes that should fall within the mandate of the INEFC. Decision is required at the next FC meeting to ensure the timeline can be met. Note: Motion rendered obsolete due to passing of motion 7.3. 7.5. Adoption of the Rules for the 2016 Leadership Review Motion: Federal Council adopts the INEFC recommendation for the rules of the 2016 Leadership Review. Background: Assuming approval to Motion 7.3, this provides the rules for the 2016 Leadership Review. These rules provide formal processes and procedures for the conduct of the Leadership Review. (The timeline for the leadership review is already incorporated in the timeline for 2015 internal elections.) Note: Motion rendered obsolete due to passing of motion 7.3. 8. Confirmation of next meeting Bob will conduct a doodle poll. 9. Adjournment Motion: To adjourn at 7:32 pm EST. Mover: Donovan Cavers ​ Seconder: Stephanie Coburn ​ 4 .