CITY COUNCIL AGENDA COUNCIL MEETING WILL BE ONLINE ONLY Due to the COVID-19 precautions, the Council Meeting will be held online and is planned to be cablecast on Verizon 21, Comcast 71 and 996 and streamed to www.greenbeltmd.gov/municipaltv. Resident participation: Please click the link below to join the webinar: https://us02web.zoom.us/j/84420241465?pwd=bnZhL3pKb0tLUC9hZ1BkVFdadDJhQT09 Passcode: 736144 OR Join By phone: (301) 715-8592 Webinar ID: 844 2024 1465 Password: 736144 In advance the hearing impaired is advised to use MD RELAY at 711 to submit your questions/comments or contact the City Clerk at (301) 474-8000 or email [email protected]. Monday, September 14, 2020 8:00 PM I. ORGANIZATION 1. Call to Order 2. Roll Call 3. Meditation and Pledge of Allegiance to the Flag 4. Consent Agenda - Approval of Staff Recommendations (Items on the Consent Agenda [marked by *] will be approved as recommended by staff, subject to removal from the Consent 1 Agenda by Council.) 5. Approval of Agenda and Additions II. COMMUNICATIONS 6. Presentations 6b. Public Lands Day Suggested Action: National Public Lands Day is the nation’s largest hands-on volunteer effort to improve and enhance public lands. Brian Townsend, Assistant Public Works Director, will be present to receive the proclamation and provide an update on this event. Public Lands DayProclamation2020.pdf Flyer - National Public Lands Day 2020 CouncilAgenda PublicLandsIndianCreek2020 6c. Arbor Day Proclamation ArborDay 7. Petitions and Requests *8. * Minutes of Council Meetings Suggested Action: * Work Session, March 20, 2019 * Work Session, May, 28, 2019 * Regular Meeting, June 3, 2019 * Work Session, July 15, 2019 * Work Session, January 22, 2020 * Regular Meeting, February 24, 2020 * Special Meeting, June 14, 2020 * Special Meeting, August 3, 2020 WS190320.pdf RM190528.pdf RM190603.pdf WS190715.pdf WS200122.pdf RM200224.pdf SM200614.pdf SM200803.pdf 8a. Closed Session Statement, July 29, 2020 2 Suggested Action: Closed Session of July 29, 2020: The following motion is needed: In accordance with the General Provisions Article, Section 3-306(c)(2) of the Annotated Code of Public General Laws of Maryland, I move that the minutes of tonight’s meeting reflect that Council met in closed session on Wednesday, July 29, 2020, at 10:46 p.m. virtual by zoom. Council held this closed meeting in accordance with the General Provisions Article, §3-305(b)(1) and (7) of the Annotated Code of Public General Laws of Maryland, to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; any other personnel matter that affects one or more specific individuals; 2) to consult with legal counsel regarding outstanding legal matters. The purpose of this meeting was a briefing by the City Manager and City Solicitor on personnel matters and legal issues (Maglev, potential litigation, etc).. Vote to close session: Ms. Davis - Yes Mr. Jordan- Yes Ms. Mach - Yes Ms. Pope - Yes Mr. Putens - Yes Mr. Roberts - No Mayor Byrd- No The following staff members were in attendance: Nicole Ard, City Manager, Todd Pounds, City Solicitor, Mary Johnson, Human Resources Director; Rick Bowers, Police Chief, and Bonita Anderson, City Clerk. Council took no actions during this session. Closed Session Form_07 29 20.pdf 3 8b. Closed Session Statement, August 17, 2020 Suggested Action: Closed Session of August 17, 2020: The following motion is needed: In accordance with the General Provisions Article, Section 3-306(c)(2) of the Annotated Code of Public General Laws of Maryland, I move that the minutes of tonight’s meeting reflect that Council met in closed session on Monday, August 17, 2020, at 8:18 p.m. virtual by zoom. Council held this closed meeting in accordance with the General Provisions Article, §3-305(b)(1) of the Annotated Code of Public General Laws of Maryland, to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; any other personnel matter that affects one or more specific individuals. The purpose of the meeting was to discuss City Manager performance evaluation. Vote to close session: Ms. Davis - Yes Mr. Jordan- Yes Ms. Mach - Absent Ms. Pope - Yes Mr. Putens - Absent Mr. Roberts - No Mayor Byrd- Yes The following staff members were in attendance: Bonita Anderson, City Clerk (left at 8:19 pm). Council took no actions during this session. Closed Session Form_08 17 20.pdf 9. Administrative Reports *10. * Committee Reports *10a.* Greenbelt Advisory Committee on Trees Report #2020-2 (Arbor Day Proclamation) Suggested Action: Approval of this item on the Consent Agenda will indicate Council accepted this report. ACT_Report_2020_2.pdf *10b.* Forest Preserve Advisory Board Report# 2020-5 ( FPAB's Public Walk-through of the Sunrise Tract of the Greenbelt Forest Preserve.) 4 Suggested Action: Approval of this item on the Consent Agenda will indicate Council accepted this report. FPAB Report to Council 2020-5.pdf III. LEGISLATION 11. A Resolution to Authorize the Negotiated Purchase of FY 2021 Legal Services from Alexander & Cleaver PA at an estimated cost of $205,000. - 1st Reading Suggested Action: Reference: Resolution Adopted Budget Page 52 Memorandum, A. Belton, 09/05/2019 Letter, T. Pounds, 01/11/2018 Mayor Byrd requested that this vendor be removed from the Negotiated Purchase List prior to it being approved by Council on August 10. The FY 2021 Budget includes $205,000 for legal services. The majority of these costs are for the services of the City Solicitor, Alexander & Cleaver PA. Since the amount paid to the firm annually is over $10,000, a Resolution for Negotiated Purchase is required. The legal services line also includes payments to other firms as needed such as Best, Best & Krieger, the City's telecommunications counsel. Below is a table listing the City's legal services costs since FY 2014. Fiscal Budget Actual Year 2014 86,000 84,000 2015 88,000 86,531 2016 88,000 88,392 2017 88,000 133,454 2018 88,000 91,878 2019 120,000 195,866 2020 165,000 110,000 It is recommended the Resolution be introduced for first reading. 5 Alexander_Cleaver_Resolution.pdf FY 2021 Adopted Budget - Page 52.pdf Memorandum, A. Belton, 09.05.2019.pdf Letter, T. Pounds, 01.11.2018.pdf IV. OTHER BUSINESS 12. FY21 Recognition Groups Suggested Action: Reference: Greenbelt Arts Center (3 files): FY21 original operating grant application, plus a revised budget and letter detailing adjustments made in light of COVID. FONDCA (5 files): FY21 original project grant application, narrative, program summary and letter of support; COVID update letter. AAB Report 21-1: This is the report about GAC and FONDCA that Council accepted at last night's meeting, included for convenience. It is recommended that Council approve the FY 2021 Recognition Groups applications for Friends of New Deal Cafe Arts (FONDCA) and Greenbelt Arts Center (GAC). Council approval is sought. FONDCA_FY21_application_narrative.pdf FONDCA FY21 application.pdf FONDCA FY21 COVID update letter.pdf FONDCA_FY21_letter_of_support.pdf FONDCA_FY21_program_summary.pdf GAC COVID adjustments letter.pdf GAC FY21 application.pdf GAC FY21 updated budget info.pdf AAB_21-1_GAC___FONDCA (1).pdf 13. Maglev Task Force Suggested Action: 6 TASK FORCE On September 8, 2020, the City Council held a special meeting to discuss the SCMAGLEV project and strategies for moving forward in opposition of the project. The formation of a Greenbelt SCMALEV Task Force was discussed, and requested to be placed on tonight’s meeting for discussion. The task force would be responsible for leading opposition efforts against the SCMAGLEV project including, but not limited to, identifying short and long term action strategies, public education and outreach, coordinating efforts with local and regional advocacy groups and agencies, assisting with social media campaign and building local and regional partnerships. Historically, the City Council has established task forces by resolution and the resolution states the need for the task force, its purpose/responsibilities and its member composition including number and categories (i.e., citizen, board member, organization representative, organization representative, etc.). Members are typically appointed by the City Council. Task forces are also typically assigned a City Council liaison and city staff member appointed by the City Manager. For the purpose of discussion, staff recommends the task force should consist of up to, but not more than, fifteen (12) members appointed by the City Council. Staff suggests that Council use the following criteria for a guide in appointing members: One (1) member in good standing each from the Advisory Planning Board, Forest Preserve Advisory Board, GreenACES/Green Team, Community Relations Advisory Board, Parks and Recreation Advisory Board and Advisory Committee on Trees. Up to four citizen members, preferably some with backgrounds in environmental law, social justice, environmental engineering and community engagement, and two (2) members representing Organizations/Groups involved in advocacy work in opposition to the MAGLEV project. Staff recommends City Council approve the establishment of a Greenbelt SCMAGLEV Task Force, with the understanding that a Resolution establishing the task