1 BHARAT SANCHAR NIGAM LIMITED BID DOCUMENT E-TENDER for Maintenance and provisioning of Landline & Broadband for External plant of Copper Network in 7 clusters of Ernakulam BA Tender No. CP/200-21/Out Sourcing/2019-20/1 dated 17/02/2020 OFFICE OF THE PRINCIPAL GENERAL MANAGER TELECOM ERNAKULAM BA BSNL BHAVAN, ERNAKULAM-682016. Telephone : AGM – 04842378005; SDE – 04842376666; email id. [email protected] 2 TABLE OF CONTENTS SECTION TITLE PAGE NO 1 NIT 3-5 2 Instructions to bidders for online bidding 6-8 3 Instruction to tenderer 9-14 4 Terms and conditions of the work contract (ANNEXURE-I) 15-18 5 Scope of Work (ANNEXURE-II) 19-25 6 Bidder’s Profile (ANNEXURE-III) 26 7 Declaration of Near Relatives (ANNEXURE-IV) 27 8 Conditions and Agreement (ANNEXURE-V) 28-29 9 Financial Schedule (ANNEXURE-VI) 30-31 10 Bid Form (ANNEXURE-VII) 32 11 BID SECURITY (ANNEXURE-VIII) 33-34 12 Performance Bank Guarantee (ANNEXURE-IX) 35-36 13 Letter of Authorisation (ANNEXURE-X) 37 14 Agreement-Draft (ANNEXURE-XI) 38-39 15 E-Payment Mandate Form (ANNEXURE-XIII) 40 16 Check List (ANNEXURE-XIV) 41 17 E-Tender Technical Bid (ANNEXURE-XV) 42 18 E-Tender Financial Bid (ANNEXURE-XVI) 43 19 Vendor information updation form 44 20 Vendor form 45 21 Sample calculation sheet (Annexure A) 46-47 22 Sample calculation sheet (Annexure B) 48 3 Bharat Sanchar Nigam Limited (A Government of India Enterprise) Tender No. CP/200-21/Out Sourcing/2019-20/1 dated 17/02/2020 NOTICE INVITING TENDER For and on behalf of Bharat Sanchar Nigam Limited, Principal General Manager Telecom, Ernakulam BA invites digitally sealed tenders from Firms/agencies/dealers/individuals for Maintenance and provisioning of Landline & Broadband for External plant of Copper Network in 7 clusters of Ernakulam BA for TWO years. Each bidder can participate for any number of clusters but the contract to one bidder shall not exceed 70% of total working lines of BA to ensure minimum two bidder in the BA. The choice of clusters will rest with successful bidder..The estimated cost of the tender and the cost of EMD are given in the table below for each DIVISION/ Cluster. If the bidder has MSME/NSIC registration, the bidder is exempted from the payment of the cost of tender form and EMD. The geographical boundaries and exchange areas of DIVISIONs and DIVISION/ Clusters are as defined by the Business Areas as on 31/12/2019. Total ISDN Exch Land LandLine & Cost of Cluster ange Line with Lease ESTIMATE Tende S.No. Id Cluster Name s Only BroadBand Circuit D COST EMD r Form KLENK 1 028 KOTHAMANGALAM 7 3933 2393 30 7982000 159640 1180 KLENK 2 029 POTHANIKKAD 10 3205 1732 23 6860000 137200 1180 KLENK 3 033 KARIMANNOOR 16 3613 2935 33 9068000 181360 1180 KLENK 4 034 ADIMALY 9 2559 1431 35 5193000 103860 1180 KLENK 5 035 VAZHATHOPPU 12 2222 1421 39 5462000 109240 1180 KLENK 6 037 MUNNAR 14 3645 2259 33 7937000 158740 1180 KLENK 7 039 LAKSHADWEEP 10 2733 1696 9 5888000 117760 1180 Tender document can be obtained by downloading it from the Tender link of website or from https://etender.bsnl.co.in/irj/portal. The DD/Banker’s cheque shall be drawn from any Nationalized / Scheduled Bank in favour of AO (Cash),O/o PGMT, BSNL. Ernakulam and payable at Ernakulam. Eligibility Criteria 1.1 General Qualification 1.1.1 The Bidder must be Indian registered Companies under Companies Act 1956/2013 or a LLP or a Firm registered under applicable Acts or individuals. Already BSNL enlisted individual contractors with requisite experience are also eligible for participating in the tender subject to the condition that they will register under applicable act before award of the tender contract 4 1.1.2 The Bidder must not be black-listed for Telecom business by any Central/ State Governments/ PSUs in India at the time of submission of bid. An undertaking must be submitted in this regard. 1.1.3 The Bidder must have a valid PAN & valid registration under GST Act, EPF and ESI in India. 1.2 Technical Qualification 1.2.1. The Bidder must have an experience of executing works related to provisioning new connection or construction/maintenance of underground telecom cables/ maintenance and installation of OF Cable/telecom outdoor network/BTS maintenance of any Telecom Service Providers (holding service license) in the last two financial years i.e. 2017-18, 2018-19. OR 1.2.2 BSNL Franchisee associated with BSNL for more than 5 years. If a bidder is not meeting the experience criterion as above, then the bid cab submitted through legally bound consortium with a company / firm etc. who has the required experience as 1.2 above . Client certificate issued to the consortium partner shall be submitted duly signed by consortium partner & lead partner in this regard as per 1.2 above. It is clarified that legally bound consortium shall consists two companies/ firms etc. only one lead bidder and one consortium partner. (Bidders will be required to support claims of their required experience , through certificates issued by any executive with approval of AGM rank officer, in case of PSUs or with approval of Circle Head, in case of private TSPs.) 1.3 Financial Qualification 1.3.1 The Bidder must have minimum annual turnover of 30% of annual estimated cost of tender, during each of the consecutive financial years 2017-18 and 2018-19 from telecom business as mentioned in 1.2.1 in Technical Qualification. 1.3.2 For BSNL Franchisee, total turnover from franchisee business with BSNL in (FY 2017-18 + FY 2018- 19 ) shall be as below: Total working lines in all the clusters for which Required turnover from Franchisee business tender/bid is submitted by a bidder. (INR) 3,000-5,000 1 crore 5,000-10,000 2 crore 10,0001 or more 3 crore . Bidders will be required to support claims of their financial qualification through their audited financial statements duly certified by their CA. Note 1 :- The bidders shall submit necessary documentary proof showing that they meet the eligibility criteria along with their tender bid. All documents submitted will also be self-attested by the bidder. Note 2:- Work Order(s) will be issued or Contract agreement(s) will be signed only upon successful verification of the eligibility documents submitted in- the bid, with the originals of the eligibility documents, which shall have to be produced by successful bidder. Cost of tender form , crossed DD for the above said amount drawn in favour of Accounts Officer (Cash), O/o PGMT, BSNL, Ernakulam issued by any Nationalized Bank/Scheduled Bank. Requisition received by post /by courier service for sending Tender Form will not be accepted. Near relatives of the BSNL employees are prohibited from participation in tender execution of works in BSNL units in Ernakulam BA. Tender forms can be downloaded from website: 11.00 Hrsof 18.02.2020 5 Last Date/TimeofSubmission : 03.03.2020:10.00hrs -Last Date/Time of opening of Tender : 03.03.2020 :11.00 hrs The Tender which is not accompanied by the DD for cost of Tender document and EMD shall be summarily rejected. However bidders having valid NSIC/MSME registration are exempted from the payment of Cost of Tender document / EMD. Assistant General Manager (P) O/o PGMT, BSNL, Ernakulam 6 E-tendering(through ERP) Instructions to Bidders Note :- Please refer to Bidders Manual, Guidelines to bidders & FAQ available at https://etender.bsnl.co.in/irj/portal. General These Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as mentioned in the tender documents. BSNL has decided to use process of e-tendering for inviting this tender and thus the physical copy of the tender would not be sold. Submission of Bids through online process is mandatory for this Tender. For conducting electronic tendering,BSNL,ErnakulamTelecom Circle, Ernakulam (BA) is using the portal (https://etender.bsnl.co.in/irj/portal) of BSNL, a Government of India Undertaking. 1. Tender Bidding Methodology: Sealed Bid System – ‘TwoStage’ – Using Two Envelopes’, Financial & Techno-commercial bids shall be uploaded by the bidder at the same time. 2. Broad outline of activities from Bidders prospective: 1. Procure a Digital Signing Certificate (DSC) (Class-3) 2. Register on Electronic Tendering System® (BSNL ERP TENDER PORTAL) 3. Create Users and assign roles on BSNL ERP TENDER PORTAL 4. View Notice Inviting Tender (NIT) on BSNL ERP TENDER PORTAL 5. Download Official Copy of Tender Documents from BSNL ERP TENDER PORTAL 6. Clarification to Tender Documents on BSNL ERP TENDER PORTAL Query to BSNL (Optional) View response to queries posted by BSNL, as addenda. 7. Bid-Submission on BSNL ERP TENDER PORTAL 8. Attend Public Online Tender Opening Event (TOE) on BSNL ERP TENDER PORTAL Opening of Financial /Techno-commercial Part 9. View Post-TOE Clarification posted by BSNL on BSNL ERP TENDER PORTAL (Optional) Respond to BSNL’s Post-TOE queries. 10. Participate in e-Reverse Auction on BSNL ERP TENDER PORTAL For participating in this tender online, the following instructions need to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the BSNL ERP TENDER PORTAL. Note 1: It is advised that all the documents to be submitted are kept scanned or converted to PDF format in a separate folder on your computer before starting online submission. Note 2: While uploading the documents, it should be ensured that the file name should be the name of the document itself 3. Digital Certificates For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC).