Copyright This document is Copyright © 2021 by the LibreOffice Documentation Team. Contributors are listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/4.0/), version 4.0 or later. All trademarks within this guide belong to their legitimate owners. Contributors To this edition Steve Fanning Felipe Viggiano Kees Kriek Jean Hollis Weber Vasudev Narayanan To previous editions John A Smith Jean Hollis Weber Martin J Fox Andrew Pitonyak Simon Brydon Gabriel Godoy Barbara Duprey Gabriel Godoy Peter Schofield John A Smith Christian Chenal Laurent Balland-Poirier Philippe Clément Pierre-Yves Samyn Shelagh Manton Peter Kupfer Andy Brown Stephen Buck Iain Roberts Hazel Russman Barbara M. Tobias Jared Kobos Martin Saffron Dave Barton Olivier Hallot Cathy Crumbley Kees Kriek Claire Wood Steve Fanning Zachary Parliman Gordon Bates Leo Moons Randolph Gamo Drew Jensen Samantha Hamilton Annie Nguyen Felipe Viggiano Stefan Weigel Feedback Please direct any comments or suggestions about this document to the Documentation Team’s mailing list: [email protected]. Note Everything you send to a mailing list, including your email address and any other personal information that is written in the message, is publicly archived and cannot be deleted. Publication date and software version Published May 2021. Based on LibreOffice 7.1 Community. Other versions of LibreOffice may differ in appearance and functionality. Documentation for LibreOffice is available at http://documentation.libreoffice.org/en/ Contents Copyright...................................................................................................................................2 Preface................................................................................................................................8 Who is this book for?.................................................................................................................9 What’s in this book?..................................................................................................................9 Where to get more help.............................................................................................................9 What you see may be different................................................................................................11 Using LibreOffice on macOS...................................................................................................12 What are all these things called?............................................................................................12 Frequently asked questions....................................................................................................13 What’s new in LibreOffice Calc 7.1 Community?.....................................................................14 Chapter 1 Introduction....................................................................................................15 What is Calc?..........................................................................................................................16 Spreadsheets, sheets, and cells.............................................................................................16 Calc main window...................................................................................................................16 Creating, opening, and saving spreadsheets..........................................................................23 Password protection................................................................................................................27 Navigating within spreadsheets...............................................................................................27 Selecting items in a spreadsheet............................................................................................31 Working with columns and rows..............................................................................................33 Working with sheets................................................................................................................35 Viewing a spreadsheet............................................................................................................37 Using the Navigator.................................................................................................................39 Using document properties.....................................................................................................41 Regular expressions...............................................................................................................44 Chapter 2 Entering, Editing, and Formatting Data.......................................................48 Introduction.............................................................................................................................49 Entering data...........................................................................................................................49 Speeding up data entry...........................................................................................................55 Merging and splitting cells.......................................................................................................59 Sharing content between sheets.............................................................................................59 Validating cell contents............................................................................................................60 Editing data.............................................................................................................................64 Formatting data.......................................................................................................................69 AutoFormat of cells and sheets...............................................................................................77 Using themes..........................................................................................................................78 Value highlighting....................................................................................................................78 Using conditional formatting....................................................................................................79 Hiding and showing data.........................................................................................................85 Sorting records........................................................................................................................93 Find and replace.....................................................................................................................96 Chapter 3 Creating Charts and Graphs.......................................................................101 Introduction...........................................................................................................................102 LibreOffice 7.1 Calc Guide | 3 Chart Wizard.........................................................................................................................102 Using the Sidebar to change chart settings...........................................................................109 Modifying charts....................................................................................................................111 Selecting and moving chart elements....................................................................................115 Changing chart type..............................................................................................................116 Titles, subtitles, and axis names............................................................................................117 Legends................................................................................................................................118 Formatting chart backgrounds...............................................................................................120 Data range and series...........................................................................................................121 Axes......................................................................................................................................129 Data labels............................................................................................................................136 Grids.....................................................................................................................................141 3D charts...............................................................................................................................143 Trend and mean value lines..................................................................................................146 Error bars..............................................................................................................................152 Adding drawing objects to charts..........................................................................................155 Resizing, moving, and positioning charts..............................................................................156 Selecting multiple charts.......................................................................................................160