Academy of Finland’s funding terms and conditions 1 January 2021–31 Au- gust 2021, 2 November 2020 These funding terms and conditions apply to the Acad- emy’s funding calls opened between 1 January 2021 and 31 August 2021 and to funding decisions made on such calls. Table of Contents Part 1: Applying for funding .................................................................. 5 1. Scope of application .................................................................. 5 1.1. Scope of application of these funding terms and conditions ..........................5 1.2. Receiving and confirming receipt of funding, notifying application for advance payment …………………………………………………………………………………………...6 2. How cost models are applied to Academy of Finland research funding ................................................................................................ 7 2.1. Funding percentage ..................................................................................7 2.2. Decisions following the additional cost model ..............................................8 3. Basic project facilities ............................................................... 8 4. Costs of foreign scientists’ research visits to or research in Finland …………………………………………………………………………….9 5. Considering sustainability ......................................................... 9 6. Responsible science ................................................................. 10 6.1. Research ethics....................................................................................... 10 6.2. Publishing, data and open science ............................................................ 10 6.2.1. Open access to peer-reviewed scientific articles ............................................. 11 6.2.2. Open research data and material ...................................................................... 13 Part 2: Using funding ........................................................................... 13 7. Receiving and confirming receipt of funding, notifying application for advance payment ........................................................................... 13 8. Deviating from the funding plan ............................................... 14 8.1. Applying for changes in annual instalments ............................................... 14 8.2. Changing funding proportions of consortium subprojects ........................... 15 9. Use of funding ......................................................................... 15 9.1. General principles ................................................................................... 15 9.2. Eligible project costs ............................................................................... 16 9.3. Self-financing ......................................................................................... 17 9.4. Mobility aid to project’s researchers ......................................................... 17 9.5. Funding for international researcher mobility based on bilateral agreements ………………………………………………………………………………………….17 9.6. Travel expenses ...................................................................................... 18 9.7. SRC matching funds for Horizon 2020 ........................................................ 18 10. Hiring staff .............................................................................. 19 Academy of Finland’s funding terms and conditions 1 January 2021–31 August 2021 © Academy of Finland 2020 | 2 10.1. Funding for research post as Academy Professor or Academy Research Fellow ………………………………………………………………………………………….19 10.2. Funding for research post as Postdoctoral Researcher ................................ 21 10.3. Salary of principal investigator................................................................. 22 10.4. Funding for research post as Clinical Researcher ........................................ 23 10.5. Teaching by hired staff ............................................................................ 23 11. Acquisitions with Academy funding........................................... 24 11.1. Managing fixed assets ............................................................................. 24 12. Changes to funding decisions ................................................... 24 13. Control, discontinuation and clawback of funding ..................... 25 13.1. Interest on transfers to be returned and recovered ..................................... 26 14. Intellectual property rights ...................................................... 26 14.1. Cooperation with business companies ...................................................... 27 15. Reporting ................................................................................ 27 15.1. Reports on research ................................................................................ 28 15.2. Auditor’s report ...................................................................................... 28 Part 3: Payment of funds and project administration ............................. 29 16. Payment of funds ..................................................................... 29 16.1. Advance payments .................................................................................. 29 16.2. Requests for payment ............................................................................. 30 16.3. Submitting payment requests in the online services ................................... 31 16.4. Returning government transfer to the Academy ......................................... 31 17. Calculated coefficients ............................................................. 31 17.1. Indirect employee costs ........................................................................... 31 17.2. Paid absence .......................................................................................... 32 17.3. Effective working hours ........................................................................... 32 17.4. Direct costs ............................................................................................ 32 17.5. Overheads percentage............................................................................. 32 18. Acquisition costs covered by discretionary government transfers …………………………………………………………………………...33 19. Provisions applicable to research funding ................................. 33 Appendix 1: How to apply for changes in funding decisions .................... 35 1 Changing annual instalments in new funding decision ................................ 35 2 Extending funding period ........................................................................ 36 3 Additional grant (i.e. compensation) ......................................................... 37 4 Changing sites of research ....................................................................... 38 5 Declining research grant in full ................................................................. 39 Academy of Finland’s funding terms and conditions 1 January 2021–31 August 2021 © Academy of Finland 2020 | 3 6 Declining research grant midstream ......................................................... 40 7 Changing principal investigators .............................................................. 41 8 Changing decision conditions or purpose of use, substantially changing the research or action plan ......................................................................................... 42 9 Changing funding proportions of consortium subprojects ........................... 42 10 Changing Academy Research Fellow funding decision into co-funded decision ………………………………………………………………………………………….43 11 Changing Academy Professor funding decision into co-funded decision ........ 45 12 Changing Postdoctoral Researcher funding decision into co-funded decision 46 Academy of Finland’s funding terms and conditions 1 January 2021–31 August 2021 © Academy of Finland 2020 | 4 Part 1: Applying for funding 1. Scope of application Scope of application of these funding terms and conditions This document includes terms and conditions as well as guidelines. These funding terms and conditions of the Academy of Finland apply to funding calls opened between 1 January 2021 and 31 August 2021 and to funding de- cisions made on such calls. As a rule, the contact person for a funding deci- sion by the Academy is the person who has signed the decision notification. Funding recipients may also contact the Academy via the Registry or the feedback form on the Academy’s website. If any questions arise concerning the accuracy of the information presented in this translated text, please refer to the official Finnish version. The terms and conditions concern, for exam- ple, the following funding instruments: • Academy Programme funding • funding for research costs of Academy Professor • funding for research costs of Academy Research Fellow • Centres of Excellence in Research • funding for strategic research • research infrastructure funding • possible special funding schemes for international research cooperation. These terms and conditions as well as any special conditions mentioned in the Academy’s funding decisions and the Finnish Act on Discretionary Gov- ernment Transfers must be followed in the use, payment and control of funds granted by the Academy. Academy funding is granted for a fixed term. The funding terms and conditions are the same irrespective of whether the funding involves a government organisation or a recipient of discretionary government transfers. These terms