BOARD OF TRUSTEES of NORTHERN ILLINOIS UNIVERSITY PROCEEDINGS July 1, 2009 – June 30, 2010 BOARD OF TRUSTEES of NORTHERN ILLINOIS UNIVERSITY Officers Marc J. Strauss, Chair John R. Butler, Vice Chair Robert T. Boey, Secretary Kenneth L. Davidson, Parliamentarian Eddie R. Williams, Treasurer Anne C. Kaplan, Assistant Secretary/Assistant Treasurer Kathryn A. Buettner, Second Assistant Secretary Sharon M. Banks-Wilkins, Recording Secretary Appointed Members Expiration of Term Robert T. Boey - DeKalb January 21, 2013 John R. Butler - Chicago January 21, 2013 Cherilyn G. Murer – Homer Glen January 17, 2011 Manuel Sanchez - Lisle January 21, 2013 Myron E. Siegel - Bannockburn January 17, 2011 Marc J. Strauss – DeKalb January 17, 2011 Barbara Giorgi Vella - Rockford January 17, 2011 Student Member Matthew Venaas June 30, 2010 John G. Peters, President Northern Illinois University 300 Altgeld Hall DeKalb, IL 60115 NIU Board of Trustees Proceedings July 1, 2009 – June 30, 2010 - i - PROCEEDINGS of the Board of Trustees of Northern Illinois University July 1, 2009 - June 30, 2010 Table of Contents Meeting Date Pages September 17, 2009 ............Board of Trustees – President’s Report No. 65 ............................................ 1 December 3, 2009 ..............Board of Trustees – President’s Report No. 66 .......................................... 46 February 25, 2010...............Board of Trustees – President’s Report No. 67 .......................................... 78 April 29, 2010 .....................Board of Trustees Special Meeting – Presidents’ Report No. 68 ................ 140 May 13, 2010......................Board of Trustees – President’s Report No. 69 ........................................ 150 June 23, 2010 .....................Board of Trustees Special Meeting – President’s Report No. 70 ................ 214 NIU Board of Trustees Proceedings July 1, 2009 – June 30, 2010 - ii - President's Report No. 65 September 17, 2009 NIU Board of Trustees Proceedings September 17, 2009 - 1 - No item in this report for release prior to 9:00 a.m. Thursday, September 17, 2009. A G E N D A BOARD OF TRUSTEES of NORTHERN ILLINOIS UNIVERSITY 9:00 a.m. – Thursday – September 17, 2009 Board of Trustees Room 315 Altgeld Hall 9:00 a.m. Call to Order, Roll Call, Notice Verification, Meeting Agenda Approval, Recess to Executive Session Executive Session – Altgeld Hall Reconvene Board of Trustees Meeting – Board of Trustees Room 1. Call to Order and Roll Call 2. Verification of Appropriate Notification of Public Meeting 3. Meeting Agenda Approval ............................................................................................. Action....... 2 4. Executive Session 5. Review and Approval of Minutes of June 25, 2009 ......................................................... Action......... Minutes of September 17, 2009 ..................................................................................................... 5 6. Chair's Comments/Announcements 7. Public Comment* 8. Reports of Board Committees and Board Liaisons a. Executive Committee b. Academic Affairs, Student Affairs and Personnel Committee c. Finance, Facilities and Operations Committee d. Legislation, Audit and External Affairs Committee e. Illinois Board of Higher Education f. University Civil Service Merit Board g. Northern Illinois University Foundation 9. President's Report No. 65 a. University Recommendations Forwarded by the Board Committees (1) Fiscal Year 2011 Appropriated Capital Budget Request ...................................... Action..... 17 (2) Fiscal Year 2011 Nonappropriated Capital Budget ............................................. Action..... 23 (3) University Outreach Multi-Year Professional Services Contract ........................... Action..... 27 (4) Fiscal Year 2010 ITS-Telecommunications Hardware Maintenance Agreement .... Action..... 28 NIU Board of Trustees Proceedings September 17, 2009 - 2 - (5) Finance and Facilities Software and Database Maintenance Agreements ............ Action..... 29 (6) Permanent Easements for Utilities – Far West Campus...................................... Action..... 30 (7) Cole Hall – Renovation and Equipment Capital Project Approval ........................ Action..... 32 (8) Collective Bargaining Agreement - Electrical Workers - Local 364....................... Action..... 33 (9) Federal Trade Commission Red Flags Rules ...................................................... Action..... 34 b. University Reports Forwarded from the Board Committees (1) Fiscal Year 2009 Report on Capital Activities ............................................ Information......... (2) Fiscal Year 2009 Annual Report of Transactions Involving Real Property .... Information......... (3) Fiscal Year 2009 Annual Report of Cash and Investments ......................... Information......... (4) Quarterly Summary Report of Transactions in Excess of $100,000 ............. Information......... (5) Annual Summary Report Obligation of Financial Resources ....................... Information......... (6) Follow-Up on the Ph.D. in Economics ....................................................... Information......... (7) Fiscal Year 2009 Program Review Findings ............................................... Information......... (8) 2008-2009 Faculty Emeritus Recognition .................................................. Information......... (9) Professional Excellence Awards for Faculty and Staff ................................ Information......... (10) Fiscal Year 2009 External Funding for Research, Public Service and Instructional Projects .............................................................................. Information......... (11) Fiscal Year 2010 Budget Update .............................................................. Information......... (12) 96th General Assembly Report ................................................................ Information......... (13) Congressional Report .............................................................................. Information......... (14) Fire Safety Mandates as Required by the Higher Education Opportunity Act of 2008 ............................................................................................ Information......... (15) Internet2 Technologies and the NIU School of Music ................................ Information......... (16) NIU Activity Related to the American Recovery and Reinvestment Act of 2009 .................................................................................................. Information......... (17) Benefit Provisions for Marital Status/Domestic Partnerships ....................... Information......... c. Items Directly from the President (1) Fiscal Year 2010 Internal Budget ..................................................................... Action..... 41 (2) Collective Bargaining Agreement - Carpenters and Joiners - Local 790 ............... Action..... 44 (3) Grant and Contract Awards ..................................................................... Information......... (4) Fiscal Year 2009 Report of Tuition and Fee Waivers .................................. Information......... (5) Department of Chemistry and Biochemistry Nuclear Magnetic Resonance Spectrometer Upgrade .................................................................................... Action..... 45 10. Other Matters 11. Next Meeting Date 12. Adjournment NIU Board of Trustees Proceedings September 17, 2009 - 3 - *The Board and its committees comply with P.A. 91-0715 through its Bylaws, Article II, Section 5.B: 1. Consistent with Public Act 91-0715 and reasonable constraints determined by these Bylaws and the Chair, at each regular or special meeting of the Board or its committees that is open to the public, members of the public may request a brief time on the approved agenda of the meeting to address the Board on relevant matters within its jurisdiction. 2. Committees of the Board review University proposals for action and make adjustments and endorsements as appropriate for further consideration by the full Board. Public comments are generally most useful at meetings of Board committees, where proposals are first considered and the time for interaction most feasible. 3. To facilitate an orderly process, appearance requests must be registered on a Board-provided form and submitted to the Board’s Parliamentarian at least 45 minutes before the meeting is scheduled to be called to order. To be recognized, the appearance request will include the name, address and position of the individual wishing to speak, the name of the organization or group represented, a concise summary of the presentation, and whether the requestor has appeared earlier on the topic before any other meeting of the Board. The Parliamentarian may confer with registered speakers to cooperatively assist the Chair of the meeting in assuring coordinated issue presentation and an efficient use of allocated time. The Parliamentarian will acquaint requestors with the generally acceptable rules of decorum for their presentations. In lieu of oral presentations, individuals may present brief written materials not to exceed five (5) pages to the Parliamentarian for distribution and consideration by the Board in advance of the meeting. 4. The Chair of the meeting will recognize duly registered individuals at the appropriate point during the meeting. Unduly repetitive comments may be discouraged and restricted by the Chair. To assure an orderly and timely meeting the Chair may limit time allotments