Konkan LNG Private Limited (KLPL), Dabhol ---------------------------------------------------------------------------------- RFQ/ Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 dated 01.08.2019 BIDDING DOCUMENT FOR Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of 24 months. TENDERING UNDER “DOMESTIC COMPETITIVE BIDDING” Prepared and Issued by Konkan LNG Private Limited At & Post Anjanwel, Tal-Guhagar Dist.: Ratnagiri Maharashtra-415634 Ph. No. : 02359-241015 BID/OFFER/TENDER IS TO BE SUBMITTED AT BELOW ADDRESS THROUGH REGD.POST / COURIER:- HOD (C&P), Konkan LNG Private Limited At & Post Anjanwel, Tal-Guhagar Dist.: Ratnagiri Maharashtra-415634 Ph. No. : 02359-241015 Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 for Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of Two years Page 1 of 162 SECTION-I INVITATION FOR BID (IFB) Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 for Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of Two years. Page 2 of 162 SECTION-I "INVITATION FOR BID (IFB)” Ref No: KLPL/C&P/INST/SFL011/33000011/2019-20 Date: 01.08.2019 To, PROSPECTIVE BIDDERS SUB: TENDER DOCUMENT FOR Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of 24 months. Dear Sir/Madam, 1.0 Konkan LNG Pvt. Limited, promoted by M/s GAIL (India) Limited & M/s NTPC Limited, having registered office at 16, Bhikaji Cama Place, New Delhi 110066 & CIN No. U11100DL2015PTC288147, invites bids from bidders for the subject job/works, in complete accordance with the following details and enclosed Tender Documents. 2.0 The brief details of the tender are as under: Hiring of AMC for Testing and Calibration of IR NAME OF WORK / BRIEF SCOPE OF (A) Gas Detectors in LNG terminal at KLPL for SERVICE /JOB contract period of Two years. KLPL/C&P/INST/SFL011/33000011/2019- (B) TENDER NO. & DATE 20 dated 01.08.2019 SINGLE BID SYSTEM X (C) TYPE OF BIDDING SYSTEM TWO BID SYSTEM ✓ E-TENDER X (D) TYPE OF TENDER MANUAL ✓ (E) COMPLETION/CONTRACT PERIOD 24 MONTHS AS PER SCC Clause. No. 2 APPLICABLE ✓ NOT APPLICABLE BID SECURITY / EARNEST MONEY (F) X DEPOSIT (EMD) Applicable Rs.21,000.00 (Rupees Twenty One Thousand Only) in form of DD/BG/BC/Electronic Transaction mode payable at SBI, Sringartali Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 for Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of Two years. Page 3 of 162 (REFER CL. No. 16 OF ITB) FROM 01.08.2019 (09:15 HRS., IST) TO AVAILABILITY OF TENDER 23.08..2019 (13:00 HRS. IST) ON FOLLOWING (G) DOCUMENT ON WEBSITE(S) GAIL’s TENDER’s WEBSITE:- WWW.GAILTENDERS.IN DATE: 08.08.2019 TIME: 11:00 HRS. DATE, TIME & VENUE OF PRE-BID VENUE: CONFERENCE HALL (H) MEETING KONKAN LNG PRIVATE LIMITED AT & POST ANJANWEL, TAL-GUHAGAR DIST.: RATNAGIRI MAHARASHTRA-415634 PH. NO. : 02359-241015 DUE DATE & TIME OF BID- DATE: 23.08.2019 (I) SUBMISSION TIME: 13:00 HRS. DATE AND TIME OF UN-PRICED DATE: 23.08.2019 (J) BID OPENING TIME: 14:00 HRS. NAME : SANDESH YADAV / JASPREET SINGH DESIGNATION:Sr Officer(C&P)/Sr Manager(C&P) CONTACT DETAILS OF TENDER (K) PH. NO.:02359-241015 DEALING OFFICER E-MAIL: [email protected], [email protected] In case of the days specified above happens to be a holiday in KLPL, the next working day shall be implied. 3.0 Bids must be submitted strictly in accordance with Clause No. 11 of ITB depending upon Type of Tender as mentioned at Clause no. 2.0 (D) of IFB. The IFB is an integral and inseparable part of the bidding document. 4.0 In case of Manual Bids, bids complete in all respect should reach at the address specified in Bid Data Sheet on or before the due date & time. Bids received after the due date and time is liable to be rejected. 5.0 Bidder(s) are advised to quote strictly as per terms and conditions of the tender documents and not to stipulate any deviations/exceptions. 6.0 Any bidder, who meets the Bid Evaluation Criteria (BEC) and wishes to quote against this Tender Document, may download the complete Tender Document alongwith its amendment(s) if any from websites as mentioned at 2.0 (G) of IFB and submit their Bid complete in all respect as per terms & conditions of Tender Document on or before the Due Date & Time of Bid Submission. 8.0 Bid(s) received from bidders to whom tender/information regarding this Tender Document has been issued as well as offers received from the bidder(s) by downloading Tender Document from above mentioned website(s) shall be taken into consideration for evaluation & award provided that the Bidder is found responsive subject to provisions contained in Clause No. 2 of ITB. Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 for Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of Two years. Page 4 of 162 The Tender Document calls for offers on single point “Sole Bidder” responsibility basis (except where JV/Consortium bid is allowed pursuant to clause no. 3.0 of ITB) and in total compliance of Scope of Works as specified in Tender Document. 9.0 Any revision, clarification, corrigendum, time extension, etc. to this Tender Document will be hosted on the above mentioned website(s) only. Bidders are requested to visit the website regularly to keep themselves updated. 10.0 All the bidders including those who are not willing to submit their bid are required to submit F-6 (Acknowledgement cum Consent letter) duly filled within 7 days from receipt of tender information. 11.0 KLPL reserves the right to reject any or all the bids received at its discretion without assigning any reason whatsoever. This is not an Order. For & on behalf of Konkan LNG Pvt. Limited (Authorized Signatory) Name : SANDESH YADAV Designation : Sr. Officer (C&P) E-mail ID : [email protected] Contact No. : 02359-241015 Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 for Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of Two years. Page 5 of 162 DO NOT OPEN - THIS IS A QUOTATION Bid Document No. : ………………… ………………… Description : ……………………………………… Due Date& Time : ……………………………………….. From: To: …………………………………… ………………………………………………… …………………………………… ………………………………………………… (To be pasted on the envelope containing Bid (in case of Manual Tendering)/ Physical documents (in case of e-Tendering) ) ======================================= Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 for Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of Two years. Page 6 of 162 SECTION-II BID EVALUATION CRITERIA & EVALUATION METHODOLOGY Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 for Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of Two years. Page 7 of 162 SECTION-II BID ELIGIBILITY / EVALUATION CRITERIA & PRICE EVALUATION METHODOLOGY A. TECHNICAL BID ELIGIBILITY CRITERIA: The Bidder must have successfully executed & completed at least 01 (one) single work/job of “Checking & Calibration / Maintenance of Gas Detector in Hydrocarbon Industry” of having value not less than Rs.2,15,000.00 (Rupees Two Lac Fifteen Thousand only) exclusive of taxes & duties in any Public Sector/ Government Organization / Private Limited Company in the preceding Seven [07] years as on due date of bid submission. Note for Technical Criteria of BEC: (i) A Job executed by a Bidder for its own plant/ project cannot be considered as experience for the purpose of meeting BEC of this Tender Document. However, jobs executed for Subsidiary/Fellow subsidiary / Holding company will be considered as experience for the purpose of meeting BEC subject to submission of tax paid invoice (s) duly certified by Statutory Auditor of the Bidder towards payments of statutory tax in support of the job executed for Subsidiary/Fellow subsidiary/ Holding company. Such Bidders to submit these documents in addition to the documents specified to meet BEC. (ii) In case of tenders for annual rate contracts/ maintenance contracts, where the bidder is executing a rate / maintenance contract which is still running and the contract value /quantity executed till one day prior to due date of bid submission is equal to or more than the minimum prescribed value / quantity mentioned in the BEC, such experience will also be taken into consideration provided that the bidder has submitted satisfactory work / supply execution certificate issued by the end user / owner / authorized consultant. (iii) Experience acquired by the bidder as a sub-contractor may be accepted against submission of certificate from End User. (iv) Only documents (Purchase/Work Order, Completion Certificate, Execution Certificate etc.) which have been referred/ specified in the bid shall be considered in reply to Techno- Commercially Query(s), if any. B. FINANCIAL BID ELIGIBILITY CRITERIA: Not Applicable C. RELAXATION OF PRIOR TURNOVER AND PRIOR EXPERIENCE FOR STARTPUS (AS DEFINED IN GAZETTE NOTIFICATION NO. D.L-33004/99 DATED 18.02.2016 AND 23.05.2017 OF MINISTRY OF COMMERCE AND INDUSTRY), AS AMENDMED TIME TO TIME: Relaxation of prior experience/turnover for start-ups is not applicable to this tender. Tender No: KLPL/C&P/INST/SFL011/33000011/2019-20 for Hiring of AMC for Testing and Calibration of IR Gas Detectors in LNG terminal at KLPL for contract period of Two years.