COMMUNITY, RECREATION AND CULTURE COMMITTEE AGENDA TUESDAY 5 MARCH 2013 AT 9AM IN COMMITTEE ROOM 1, CIVIC OFFICES, 53 HEREFORD STREET Committee: Councillor Yani Johanson (Chairperson), Councillors Peter Beck, Helen Broughton, Tim Carter, Barry Corbett, Jimmy Chen, Jamie Gough, and Glenn Livingstone (Deputy Chairperson). General Manager General Manager – General Manager Strategy and Planning Public Affairs Community Services Committee Adviser Mike Theelen Lydia Aydon Michael Aitken Lucy Halsall Tel: 941-8281 Tel: 941- 8982 Tel: 941-8607 Tel: 941-6227 PART A - MATTERS REQUIRING A COUNCIL DECISION PART B - REPORTS FOR INFORMATION PART C - DELEGATED DECISIONS INDEX ITEM DESCRIPTION PAGE NO. NO. PART C 1. APOLOGIES 1 PART A 2. DEPUTATIONS BY APPOINTMENT 1 PART A 3. FACILITIES REBUILD PLAN – MONTHLY UPDATE REPORT INCLUDING TOP 30 3 PROJECTS STATUS UPDATE PART A 4. CENTRAL CITY HERITAGE LANDMARK GRANTS POLICY AND OPERATIONAL 47 GUIDELINES PART A 5. CENTRAL CITY HERITAGE LANDMARK GRANTS – RECOMMENDATIONS FOR 61 2012/2013 PART C 6. HERITAGE GRANT APPROVAL, ST LUKES, 1280 CHORLTON ROAD, LITTLE 81 AKALOA PART A 7. HERITAGE GRANT APPROVAL, ST PAUL’S, 1 HAREWOOD ROAD, PAPANUI, 87 CHRISTCHURCH PART A 8. CREATIVE INDUSTRIES SUPPORT FUND - FUNDING RECOMMENDATIONS 95 PART A 9. FANFARE – A GATEWAY SCULPTURE FOR CHRISTCHURCH 165 PART A 10. COMMUNITY ENGAGEMENT STRATEGY 175 CONTINUED OVER … ITEM DESCRIPTION PAGE NO. NO. PART C 11. REPORT FROM CHAIRPERSON OF THE COMMUNITY, RECREATION AND CULTURE 193 COMMITTEE – ESTABLISHMENT OF THE COMMUNICATIONS WORKING PARTY PART A 12. SCARBOROUGH PADDLING POOL 195 1 COMMUNITY, RECREATION AND CULTURE COMMITTEE 5. 3. 2013 1. APOLOGIES Nil. 2. DEPUTATIONS BY APPOINTMENT 2 3 COMMUNITY, RECREATION AND CULTURE COMMITTEE 5. 3. 2013 3. FACILITIES REBUILD PLAN MONTHLY UPDATE REPORT INCLUDING TOP 30 PROJECTS STATUS UPDATE General Manager responsible: General Manager Community Services, DDI 941 8607 Officer responsible: Facilities Rebuild Portfolio Manager Author: Darren Moses, Facilities Rebuild Portfolio Manager PURPOSE OF REPORT 1. To provide a monthly update to the Council on the Facilities Rebuild Programme (FRP) and associated TOP 30 priority projects. EXECUTIVE SUMMARY 2. This report provides a monthly programme update on some key FRP activities for the month January to mid February 2013. 3. The Council position is that all buildings in the programme will be repaired or reinstated wherever possible. The Council’s reporting needs to be considered in the context of finalising our insurance position and associated insurance negotiation implications. 4. It is worth noting that in addition to the Top 30 projects, work is still actively progressing on the rest of the prioritised programme (as approved by the Council in December 2012) via various activities including finalising Detailed Engineering Evaluations (DEE) assessments, building closure (where deemed necessary), insurance liaison to maximise our insurance entitlement position and in some cases detailed design to allow for simple rapid repairs to allow non damaged buildings to reopen. In order to meet a self imposed five year work programme, additional projects will continue to be added to this process from the prioritised programme. 5. A full update on those projects prioritised into the Top 30, can be found in Attachment 1. DETAILED ENGINEERING EVALUATIONS (DEE) 6. The DEE assessment component of the commercial (non housing) programme continues to make good progress and is currently tracking some months ahead of the schedule that the Council approved in March 2012. The DEE programme is currently indicating completion by April. The Social Housing DEE programme is also underway and is running concurrently with the Commercial and Heritage Programme. 7. The time taken to complete DEE assessments varies from weeks through to many months, depending on building complexity, availability of plans and other historical structural design documentation. The current status of DEE assessments is shown below in Table 1. 4 COMMUNITY, RECREATION AND CULTURE COMMITTEE 5. 3. 2013 3 Cont’d Table 1: DEE Assessment Status Measure Dec 2012 This Month Number of buildings to undergo DEE assessments 932 917 a) Will not get a DEE 27 27 b) Yet to start 173 0 c) In progress 432 569 d) Received as draft 257 285 e) Completed 61 63 Subtotal d and e (received DEE’s) 318 348 On hold, Demolished, will not progress DEE 60 27 <34% NBS (earthquake prone building) 82 87 >34% and <67% NBS (fit for occupancy) 49 67 >67% and <99% NBS (below code) 42 46 >99% (code or above) 85 98 a. Will not get a DEE: Building is already demolished or simple structure not requiring a DEE b. Yet to Start : Preparation stage for commissioning and preparing documents and obtaining order of cost from Engineers. c. In Progress : With the Engineering Firm for assessment, on site undertaking investigation. d. Received Dee as Draft: CCC has received the likely highest level of the Dee from the Engineer for internal review and the report is finalised with Engineers and the Finalised report returned to the CCC for GM sign off. e. Completed : GM sign off and available for public via the Web. 8. Attachment 2 provides further information on building specific DEE assessments and New Building Standard (NBS) results. 9. Once a DEE assessment has been completed and the per cent NBS and occupancy decision made, damage assessments begin and repair options are investigated by engineers and Council staff. This establishes the extent of damage, the work required to restore the building to its previous pre earthquake state and an estimate of cost to do so. This information can then be assessed against our insurance entitlement to make informed decisions as to the best strategic approach, i.e. repair or rebuild. A significant programme of damage assessments across all Council facilities is about to get and a tender package to source vendors is due to close mid March. Diagram 1 below, summarises the steps in the process. Diagram 1 5 COMMUNITY, RECREATION AND CULTURE COMMITTEE 5. 3. 2013 3 Cont’d CLOSURES 10. Since the previous Council report, and in line with the Council delegation, the following buildings have had to close due to DEE reports being received which indicate per cent NBS less than 34 per cent. Harewood Community Centre, Knightsbridge Lane in Aranui (all 17 units in the complex), Avonheath Courts in Redcliffs (seven units in the 13 unit complex) and the Louisson Courts Complex in Opawa (seven units in the 13 unit complex). 11. Staff are still investigating repair options for closed buildings and a timeframe for re- opening is currently being determined. RE-OPENINGS 12. The following buildings have been worked through the FRP process and have reopened: St Albans Crèche, Bradford Park Pavilion, Rolleston YHA, Poseidon Café, Coronation library Akaroa, three newly repaired social housing units at Tommy Taylor Courts in Waltham. HERITAGE PROGRAMME 13. The Heritage Reinstatement Programme has projects in all phases of work from stabilisation to handover. The majority of projects are in the DEE and design phases. There are a total of 14 structures within the Heritage Reinstatement Programme that are affected by the Council's Top 30 Priority List. They are either part of a property or affected by the needs of a property; for example Akaroa Museum includes Langois-Eteveneaux Cottage, Customs House and Court House. 14. Edmonds Clock Tower repairs and reinstatement commenced in late January 2013 and is expected to be complete by early/mid March. 15. Jubilee Clock Tower has physical work programmed to commence mid February, with an expected schedule of repairs to take up to the end of August 2013. 16. Rolleston House YHA has been reopened in time for the busy summer tourist season. The Poseidon (Beach) Café in Sumner opened in December 2012. 17. The repairs to Linwood Community Centre are expected to be complete in early April 2013, with the building opening following shortly after. 18. The Akaroa Museum buildings have investigations underway to potentially 'partially open' some buildings. The Museum itself has a relatively undamaged foyer and may be opened to allow viewings to take place there. The Akaroa Courthouse and Customs House both have investigations underway into opening both these buildings on a temporary basis, while repair/remediation works are underway. Langois Eteveneaux Cottage will have temporary viewing to the rear windows opening in February 2013. HOUSING PROGRAMME 19. A full and comprehensive report on Social Housing can be found in Attachment 3. COMMERCIAL PROGRAMME 20. DEE assessments on the commercial (non-housing) programme are progressing efficiently and are ahead of schedule. Officers have now received final documents on three quarters of the programme and expect the remaining drafts to be reviewed over the coming months. 6 COMMUNITY, RECREATION AND CULTURE COMMITTEE 5. 3. 2013 3 Cont’d 21. The community facilities programme contains approximately 80 Council assets which are broken down into priority work packages. Work is ongoing on the facilities in work package one (top 30) with an emphasis on completing damage assessments, strengthening reports and submitting insurance claims. Damage assessments for Bishopdale Community Centre and Fendalton Community Centre are expected in early March and it is hoped that Fendalton can be re-opened in due course, pending an acceptable insurance claim. 22. The Facilities Rebuild Team in conjunction with asset owners are also working to develop work packages two and three. Tasks include document collation, obtaining existing scopes of work and requesting statements of position from the Council’s insurers. 23. The Council previously approved the demolition of South New Brighton Community Centre. This demolition has been completed. Staff are investigating a transitional facility. 24. Many community centres on Banks Peninsula have failed DEE assessments through design (typically older buildings) rather than on earthquake damage. Staff have been working with the Building Consents Team to determine requirements for fixing these buildings.