Tender Document for Road Works for Routine Maintenance Of Zakhem – Vikwatani, Bombolulu – Kisauni Road - Lot 7, Mombasa County KENYA URBAN ROADS AUTHORITY Efficient and Safe Urban Roads TENDER DOCUMENT FOR TENDER NO: KURA/RMLF/COR/098/2019-2020 TENDER NAME: ROUTINE MAINTENANCE OF ZAKHEM – VIKWATANI, BOMBOLULU – KISAUNI ROAD LOT 7 ROADS: MOMBASA COUNTY (WOMEN) DIRECTOR (ROAD ASSET AND CORRIDOR DIRECTOR GENERAL MANAGEMENT) KENYA URBAN ROADS AUTHORITY KENYA URBAN ROADS AUTHORITY P.O.BOX 41727-00100 P.O.BOX 41727-00100 NAIROBI NAIROBI Issued by the Kenya Urban Roads Authority: August, 2019 KURA/RMLF/COR/098/2019-2020 (WOMEN) Tender Document for Road Works for Routine Maintenance Of Zakhem – Vikwatani, Bombolulu – Kisauni Road - Lot 7, Mombasa County ROUTINE MAINTENANCE OF ZAKHEM – VIKWATANI, BOMBOLULU - KISAUNI ROAD; LOT 7 ROADS: MOMBASA COUNTY TABLE OF CONTENTS SECTION I: INVITATION TO TENDER............................................................................................. 2 SECTION II: INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER ..................... 4 Appendix to Instruction to Tenderers ........................................................................................... 27 SECTION IV: CONDITIONS OF CONTRACT ................................................................................ 30 PART I: GENERAL CONDITIONS OF CONTRACT ........................................................................ 30 PART II: CONDITIONS OF PARTICULAR APPLICATION ............................................................ 31 SECTION V: SPECIFICATIONS ........................................................................................................ 53 Construction, 1986 Edition. ........................................................................................................... 54 SECTION VI: SUPERVISION AND CONTRACT EVALUATION MANUAL 2012 .................... 109 SECTION VII: DRAWINGS ............................................................................................................ 110 SECTION VIII: ROAD MAINTENANCE MANUAL ...................................................................... 111 SECTION IX: BILLS OF QUANTITIES ........................................................................................... 112 SECTION X: STANDARD FORMS ................................................................................................. 120 Form of Bid ...................................................................................................................................... 121 Appendix to Form of Bid ............................................................................................................... 123 Bid Securing Declaration Form .................................................................................................... 125 BID -SECURING DECLARATION FORM ..................................................................................... 126 SECTION XI: SCHEDULES OF SUPPLEMENTARY INFORMATION ......................................... 127 SECTION XII: FORM OF AGREEMENT ........................................................................................ 146 SECTION XIII: FORM OF PERFORMANCE BANK GUARANTEE (UNCONDITIONAL) ......... 149 1 Issued by the Kenya Urban Roads Authority: August, 2019 KURA/RMLF/COR/098/2019-2020 (WOMEN) Tender Document for Road Works for Routine Maintenance Of Zakhem – Vikwatani, Bombolulu – Kisauni Road - Lot 7, Mombasa County SECTION I: INVITATION TO TENDER 2 Issued by the Kenya Urban Roads Authority: August, 2019 KURA/RMLF/COR/098/2019-2020 (WOMEN) Tender Document for Road Works for Routine Maintenance Of Zakhem – Vikwatani, Bombolulu – Kisauni Road - Lot 7, Mombasa County Tender invitation: (See www.kura.go.ke/tender notices) 3 Issued by the Kenya Urban Roads Authority: August, 2019 KURA/RMLF/COR/098/2019-2020 (WOMEN) Tender Document for Road Works for Routine Maintenance Of Zakhem – Vikwatani, Bombolulu – Kisauni Road - Lot 7, Mombasa County SECTION II: INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER 4 Issued by the Kenya Urban Roads Authority: August, 2019 KURA/RMLF/COR/098/2019-2020 (WOMEN) Tender Document for Road Works for Routine Maintenance Of Zakhem – Vikwatani, Bombolulu – Kisauni Road - Lot 7, Mombasa County TABLE OF CONTENTS A. GENERAL ................................................................................................................. 6 1 SCOPE OF BID .................................................................................................................................... 6 2 SOURCE OF FUNDS ........................................................................................................................... 6 3 corrupt practices ................................................................................................................................ 6 4 ELIGIBLE BIDDERS ............................................................................................................................. 7 5 QUALIFICATION OF THE BIDDER.................................................................................................... 7 6 One bid per bidder ............................................................................................................................. 7 7 Cost of Bidding ................................................................................................................................... 7 8 Site Visit ............................................................................................................................................... 8 B. BIDDING DOCUMENTS ......................................................................................... 8 9 Contents of Bidding Documents .................................................................................................. 8 10 Clarification of Bidding Documents ................................................................................................. 9 11 Amendment of Bidding Documents ................................................................................................. 9 C. PREPARATION OF BIDS .......................................................................................... 9 12 Language of Bid ............................................................................................................................... 10 13 Documents Comprising the Bid ..................................................................................................... 10 14 Bid Prices .......................................................................................................................................... 10 15 CURRENCIES OF BID AND PAYMENT .......................................................................................... 10 16 Bid Validity ...................................................................................................................................... 10 17 Bid Security ...................................................................................................................................... 11 18 No Alternative Offers ...................................................................................................................... 11 19 PRE-BID MEETING .......................................................................................................................... 12 20 Format and Signing of Bids ............................................................................................................ 12 D. SUBMISSION OF BIDS .......................................................................................... 13 21 Sealing and Marking of Bids .......................................................................................................... 13 22 Deadline for Submission of Bids .................................................................................................... 13 23 LATE BIDS ........................................................................................................................................ 13 24 Modification, SUBSTITUTION and Withdrawal of Bids ............................................................. 13 E. BID OPENING AND EVALUATION ....................................................................... 14 25 Bid Opening ..................................................................................................................................... 14 26 Process to be confidential ............................................................................................................... 14 27 clarification of bids and contacting of the employer ................................................................... 15 28 Examination of bids and determination of responsiveness ......................................................... 15 29 correction of errors ......................................................................................................................... 15 30 EVALUATION AND COMPARISON OF BIDS ................................................................................ 16 F. FINANCIAL EVALUATION .................................................................................... 17 G. AWARD OF CONTRACT ....................................................................................... 17 31 Award ............................................................................................................................................... 17 32 employer's right to accept any bid and to reject any