National Highways Authority of India RFP Document for appointment of IE for Jhansi-Ori OMT-Pkg.12 _____________________________________________________________________________________________ NATIONAL HIGHWAYS AUTHORITY OF INDIA (MINISTRY OF ROAD TRANSPORT & HIGHWAYS, GOVT.OF INDIA) Plot No. G-5 & 6, Sector – 10, Dwarka New Delhi – 110 075 INDEPENDENT ENGINEER SERVICES FOR OPERATION AND MAINTENANCE OF JHANSI – ORAI SECTION STRETCH OF NH-25 (NEW NH-27) (KM 90.30 TO KM 225.713) TOTAL LENGTH 135.413 KM IN THE STATE OF UTTAR PRADESH ON OMT BASIS (PACKAGE – OMT -12) VOLUME - I REQUEST FOR PROPOSAL (RFP) ____________________________________________________________________________________________________________________ RFP Document for appointment of Independent Engineer for Jhansi-Ori OMT package-12 National Highways Authority of India RFP Document for appointment of IE for Jhansi-Ori OMT-Pkg.12 _____________________________________________________________________________________________ CONTENTS ___________________________________ S. Particulars Page No. No. 1 SECTION 1 : Information to Consultants 1-5 2 SECTION 2 : Letter of Invitation 6-22 3 SECTION 3 : Format for Submission of Firms Credentials 23-26 4 SECTION 4 : Format for Submission of Technical Proposal 26-36 5 SECTION 5 : Format for submission of Financial proposal 37-43 6 SECTION 6 : Terms of Reference 44-57 7 SECTION 7 : Draft Form of Contract 58-112 8 Procedure under e-tendering 113-117 ____________________________________________________________________________________________________________________ RFP Document for appointment of Independent Engineer for Jhansi-Ori OMT package-12 National Highways Authority of India. RFP Document for appointment of Independent Engineer for Jhansi-Ori OMT Pkg-12 _____________________________________________________________________________________________ REQUEST FOR PROPOSAL (RFP) SECTION 1: INFORMATION TO CONSULTANTS Independent Engineer services for Operation and Maintenance of Jhansi – Ori Sec- tion Stretch of NH-25 (New NH-27) from km 90.30 to km. 225.713 (Total Length 135.413) in the State Uttar Pradesh (OMT Pkg-12) on OMT basis. GENERAL:- 1. The National Highways Authority of India (NHAI) invites proposals for engaging an Independent Engineer (IE) on the basis of International Competitive Bidding for the follow- ing contract package in the State of UP under OMT Package-12. TABLE 1: DETAILS OF PROJECT Project Assign- S. NH Project Length ment Pe- Consultancy Package State No. No. Stretch (Km)/To riod tal (Months) 1 Independent Engineer se r- 25 Uttar Jhansi - Ori 135.413 36 vices for Operation and (New Pradesh Maintenance of Jhansi – Ori NH- Section Stretch of NH-25 27) (New NH-27) from km 90.30 to km. 225.713 (Total Length 135.413) in the State Uttar Pradesh (OMT Pkg-12) on OMT basis. 2. Selection of IE shall be as per selection procedures given in the Model Concession Agreement and general procurement methods followed in NHAI. The selected IE shall be inti- mated to the Concessionaire. 3. The proposal shall be submitted in English Language and all correspondence would be in the same language. 4. The Operation & Maintenance of projects broadly include Operation and Maintenance activities of the Concessionaire for completed construction works and Projects Facilities are opened to traffic as per the Concession Agreements. 5. As per the Terms and Conditions of the Concession Agreement(s), the Independent Engi- neer is broadly required to: (i) review of the Drawings and Documents; (ii) determine the Project Facilities Completion Schedule; 1 ____________________________________________________________________________________________________________________ RFP Document for appointment of Independent Engineer for Jhansi-Ori OMT Package-12 National Highways Authority of India. RFP Document for appointment of Independent Engineer for Jhansi-Ori OMT Pkg-12 _____________________________________________________________________________________________ (iii) review, inspection and monitoring of Construction Works; (iv) conducting Tests on completion of construction and issuing Completion Certifi- cate; (v) review, inspection and monitoring of O&M; (vi) review, inspection and monitoring of Divestment Requirements; (vii) determining, as required under the Agreement, the costs of any works or services and/or their reasonableness; (viii) determining, as required under the Agreement, the period or any extension thereof, for performing any duty or obligation; (ix) assisting the Parties in resolution of disputes; and (x) Undertaking all other duties and functions in accordance with the Conces- sion Agreement. 6. The interested consultancy firms may download the RFP from NHAI Website w.e.f. 03.01.2017 to 06.02.2017 upto 1700 hrs. The Consultant who download the RFP document from the website will be required to pay the non- refundable fee of Rs. 5,000/- at the time of the sub- mission of the Bid proposal. The RFP will be invited through e-tendering portal. Refer Procedure under e-tendering for submission of RFP through e-tendering. 7. In this document, unless the context otherwise requires, reference to a firm or consultant or bidder or applicant shall be construed as reference to any individual firm, organisation, compa- ny or their JV, reputed engineering institutions such as IITs/NITs/Deemed Universities. 8. The proposal should be submitted by consultancy firms in an envelope/ package duly marked as Technical Proposal. For a given Project, Stage -1 of the Evaluation shall consider the evaluation of the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks (minimum 75%) as mentioned in RFP shall be listed in the descending order of their technical score and 5 top ranking firms shall only be considered for further evaluation provided none of them is in conflict of interest with the Concessionaire. The firms in conflict of interest shall be substituted by next ranking firm not having conflict of interest with the Concessionaire. Under stage 2, the financial proposal of such five firms as selected above shall be opened and evaluated. The weightage of Technical and Financial score shall be 80% & 20% respectively. The final selection of the firm shall be based on the highest combined score of Technical and Financial Proposal. 9. The total time period for the assignment as Independent Engineer will be for 36 months. On expiry or termination of aforesaid period, the Authority may in its discretion renew the ap- pointment. 10. Consultants may apply either as a sole firm or forming Joint Venture with other consult- ants. In case of Joint Venture, the maximum number of Joint Venture partners is limited to 2 (i.e. one lead + 1 JV partners). Formulation of more than one JV with different partners for the same work is not allowed and all such proposal involving the firms shall be treated as non-responsive. 2 ____________________________________________________________________________________________________________________ RFP Document for appointment of Independent Engineer for Jhansi-Ori OMT Package-12 National Highways Authority of India. RFP Document for appointment of Independent Engineer for Jhansi-Ori OMT Pkg-12 _____________________________________________________________________________________________ 11. The Applicant whether a sole applicant or lead member with joint venture may include an Associate company also. The applicant shall submit a Memorandum of Understanding (MOU) with the Associate regarding the role and responsibilities of this Associate Company along with the proposal. Key personnel viz., Team Leader and Highway Maintenance Engineer shall be de- ployed necessarily by sole firm or JV partners. Upto 50% of the remaining key personnel and sub professional staff can be provided by the associate firm. 12. Consulting firms meeting the following criteria and not in conflict of interest with the Concessionaire are only eligible for applying for this assignment. Firms not meeting these crite- ria need not apply. (A) Eligibility criteria for sole applicant. Experience of the applicant in completed projects in last seven S. years Annual Turnover* No. Preparation of DPR Project Supervision/IC (NH/SH/Equivalent) (NH/SH/Equivalent) 1 The firm should The firm should have experience of Pro- Annual turnover (av- have prepared ject Supervision/IE of erage of last 5 years DPR/FS cum PPR a. At least two construction projects of or in each of the pre- for at least Two pro- four / six laning** of 30% of project ceding two years) of jects of 4/6 laning ** length each or one project of 4/6 the firm from consul- of 30% of project laning of 50% of project length tancy business should length each or one and be equal to or more project of 4/6 lan- b. At least one O&M project under than Rs.2.5 Crore. ing of 50% of pro- DBFOT/OMT/O&M of four/six lan- ject length ing** of 50% of project length (min- imum 50 Km.) * Annual Turnover should be duly certified by statutory body like Chartered Accountant or Inde- pendent Auditors who are competent to do so as recognised by the State concerned . (B) Eligibility Criteria for partners in case of JV (not more than 1 JV partner shall be al- lowed). Lead Partner should meet at least 75% and JV partner should meet at least 40% eligibility criteria of Annual Turnover. Lead partner and the JV partner both shall have experience of at least one project of eligible category as in para 12 (A) above Note: The weightage given for experience of a firm would depend on the role of the firm in the respective assignments.