DELAWARE RIVER PORT AUTHORITY & PORT AUTHORITY TRANSIT CORP. BOARD MEETING Wednesday, February 17, 2016 9:00 a.m. Board Room One Port Center Camden, NJ John T. Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, February 17, 2016 at 9:00 a.m. One Port Center, 11th Floor, Board Room ORDER OF BUSINESS 1. Roll Call 2. Report of the CEO –February 2016 3. Report of the CFO 4. Approval of January 20, 2016 Board Meeting Minutes 5. Monthly List of Previously Approved Payments – Covering Month of January 2016 6. Monthly List of Previously Approved Purchase Orders and Contracts of January 2016 7. Approval of 2015 Third Quarter Financials 8. Approval of Operations & Maintenance Committee Meeting Minutes of February 2, 2016 9. Adopt Resolutions Approved by Operations & Maintenance Committee of February 2, 2016 DRPA-16-017 Professional Services for 2016 Biennial Inspection of the Betsy Ross Bridge DRPA-16-018 Professional Services for 2016 Biennial Inspection of the Benjamin Franklin Bridge DRPA-16-019 Professional Services for 2016 Biennial Inspection of the Walt Whitman Bridge DRPA-16-020 Professional Services for 2016 Biennial Inspection of the Commodore Barry Bridge DRPA-16-021 Professional Services for 2016 Biennial Inspection of PATCO DRPA-16-022 Design Services for Benjamin Franklin Bridge Main Cable Investigation and Dehumidification DRPA-16-023 Contract No. BF-45-2016, Benjamin Franklin Bridge 5th Street Tunnel Priority Wall Repairs DRPA-16-024 PARTSWG Transit Contract Intelligence Analysts, Phase IV DRPA-16-025 Procurement of one (1) 2016 Johnson VT Street Sweeper DRPA-16-026 Procurement of three (3) 2016 Kubota Tractors DRPA-16-027 Procurement of three (3) 2016 Ford Escapes and (1) 2016 Ford Transit Van 10. Approval of Finance Committee Meeting Minutes of January 13, 2016 and February 10, 2016 11. Adopt Resolutions Approved by Finance Committee of February 10, 2016 DRPA-16-028 Selection of Qualified Counsel to Provide Legal Services to DRPA and PATCO 12. Approval of Audit Committee Meeting Minutes of January 13, 2016 and February 10, 2016 13. Unfinished Business 14. New Business DRPA-16-029 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) DRPA-16-030 Strategic Planning Facilitation and Advisory Services 15. Citizens Advisory Committee Report 16. Public Comment 17. Executive Session 18. Adjournment CEO REPORT Report of the Chief Executive Officer FEBRUARY, 2016 Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 February 17, 2016 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached: Stewardship /Stewardship A WWB customer wrote, I want to say thank you for the incredible experience I had with the DRPA this morning. My car died while on the Walt Whitman Bridge and it was absolutely terrifying. Needless to say, I did not stay calm and was incredibly scared. After calling 911, they transferred me to the DRPA, who were very helpful and closed the bridge lane while I was still on the phone with them. Two DRPA officers arrived very shortly after and they were amazing! Officer Peter Perry came to my window and was so kind in calming me down and explaining carefully exactly what he would be doing to get my car over the bridge. His assurance calmed me down and I was able to steer my car over the bridge while his car pushed mine along. When we got safely across the bridge to the toll plaza area to stop he was again so kind and helpful in making sure I was ok and letting me know exactly what to tell AAA in order to make sure they arrived as quickly as possible. I cannot thank the DRPA and Officer Perry (I did not get the other officer's name) enough. They turned an incredibly scary experience into a safe and calm situation. After the snow storm, the 4th largest in the region’s history, PATCO received several compliments from our customers, including: o I must say, in my 33 years of taking PATCO to/from work, this is the BEST job I’ve ever seen relating to the clearing of the parking lots and sidewalks of snow! o This is why I boast that PATCO’s the best. Thanks for the hard work! o Thanks @RidePATCO for staying open during the storm so I could get home from work safe! o I left a little early today considering we got 17 inches of snow over the weekend. I got to work just fine, thanks to @RidePATCO!! Thanks!! o Great job by PATCO getting me to work hassle free. Thank you to their dedicated employees. You are all awesome! o Great job with parking lots at Lindenwold. o Wow! Great job by the @RidePATCO crews at Woodcrest. Parking lot plowed and salted. Same for walkways. Excellent! o @RidePATCO Thank you for running through blizzards. I get to sleep in my own bed tonight. o Two thumbs up to your crews. Collingswood parking lot looked great. o Not sure who cleared off EVERYONE’s car at the Haddonfield PATCO station, but it was a welcome surprise returning to my car today. Thanks! o @RidePATCO amazing job at Ashland!! o @PATCOWatchers must be said parking lot is in great shape. Crews did good! DRPA CEO Emergency Powers Under my CEO Emergency Powers, I approved two contracts for communications in the amount of $24,750 each to 1) Thomas Boyd Communications, and 2) Perry Media Group (PMG) due to the temporary departure of our Director of Corporate Communications. Annual DBE Program Policy Statement As a condition of continued receipt of federal financial assistance from the US Department of Transportation, Federal Transit Administration (FTA), we must have a fully-compliant Disadvantaged Business Enterprise (DBE) Program. Each year, we are required to circulate a signed and dated policy statement throughout the organization and to the DBE and non-DBE business communities that perform work on the Authority’s DOT-assisted contracts. The Authority’s annual DBE Program policy statement (attached) reaffirms our continued commitment to the success of our DBE program. Federal regulations require that we designate an employee, who has direct, independent access to the Chief Executive Officer, to serve as Disadvantaged Business Enterprise Liaison Officer (DBELO). Our DBELO is Chief Administrative Officer, Toni P. Brown. The regulations also require that we have adequate staff to administer the DBE Program. Ms. Brown is supported in her efforts by two full-time employees in the Office of Business Development & Equal Opportunity, and, as necessary, by two additional full-time staff in the Office of the Chief Administrative Officer. I am pleased to share our annual DBE policy statement with you. It will be posted on our website, and disseminated publicly in other ways. Questions concerning the Authority’s DBE Program can be directed to CAO Brown. PATCO Track Rehab Project American Council of Engineering Companies - NJ (ACEC) has awarded an Honor Award to the Ben Franklin Bridge PATCO Track Rehab project. This competition recognizes and celebrates engineering achievements that demonstrate the highest degree of skill and ingenuity. The project will be recognized at the 45th Engineering Excellence Awards Banquet on March 16, 2016 in Jamesburg, NJ. As a recipient of the Honor Award, the project is eligible for consideration at the national level in the ACEC Grand Conceptor Award, to be unveiled in April 2016. Enterprise Resource Planning (ERP) Update Since launching SAP on January 4, 2016, the system is functioning, and our employees and consultants continue to work through glitches and issues that arose. Quintel and Grant Thornton continue to provide in-person, hands-on assistance to employees to help them navigate questions and issues when performing their day-to-day job duties in SAP. We continue to deliver training to our employees. This training has been led by a mix of Quintel, Grant Thornton and DRPA employees. For a list of Bridge and Finance actions, see Attachment 1 For a list of Personnel Actions, see Attachment 2 For a list of Contracts and Purchases, see Attachment 3 For a list of Risk Management & Safety Actions, see Attachment 4 For the Affirmative Action Report, see Attachment 5 For a list of Legal Statistics, see Attachment 6 Delaware River Port Authority Policy Statement, see Attachment 7 ____________________________________________________________ PATCO For PATCO Ridership and Financial Information, See the General Manager’s Report in the PATCO section Attached are reports from the appropriate departments. ____________________________________________________________ Respectfully Submitted, John T. Hanson Chief Executive Officer REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 1 BRIDGE AND FINANCE Activity for the Month of January 2016 Calls for Service: 6,619 Total Arrests: 90 Adults: 90 Juv.: CDS Arrests: 3 DWI Arrests: 25 Arrests: CBB:1 BFB: 40 PATCO:29 BRB: 1 WWB:18Arrests NJ: 71Arrests PA: 14 Reportable Accidents: CBB: 5BFB: 7 PATCO:2 BRB: 0 WWB:5 Non Reportable Accidents: CBB: 2BFB: 5 PATCO:3 BRB: 1 WWB:8 Accident with Injuries: CBB: 4BFB: 4 PATCO:0 BRB: 0 WWB:0 Incident Type CBB BFB PATCO BRB WWB Total 33 MV Stop 158 396 52 174 503 1,287 26 Assist-Routine PD Backup 69 451 226 94 368 1,208 302 Security Check 50 67 105 148 126 497 25X Insufficient Funds 2 1 2 400 406 47 Disabled MV 40 65 6 62 169 345 35X Motorist Aid/Service To Patron 34 47 120 33 84 318 25 Escort 38 12 38 212 301 88X Parking Viol./Compl. 9 261 270 86 Removal 4 220 224 50X Leaving Jurisdiction 19 127 19 25 29 219 90 Other PD Assist 12 36 116 7 16 187 46 Construction/Trades