Handbook for Knowledge Co-Creation Program (Long Term) August 22, 2017 Japan International Cooperation Agency Contents 1. Introduction .......................................................................................... 1 2. Allowances ........................................................................................... 3 2-1. Type of Allowance ..................................................................................................................... 3 2-1-1. Fees for Official Examinations / Entrance / Tuition ........................................................... 3 2-1-2. Outfit Allowance ................................................................................................................ 3 (1) General Outfit Allowance ............................................................................................. 3 (2) Shipping Allowance ...................................................................................................... 3 2-1-3. Living Allowance ............................................................................................................... 4 (1) While you are in a JICA Center or a Hotel * ................................................................ 4 (2) While you are in a Dormitory or an Apartment ............................................................ 4 (3) When you are Hospitalized ........................................................................................... 5 2-1-4. Moving Allowance ............................................................................................................. 5 2-1-5. Table of Living Allowance while you are in a Dormitory/ Apartment ............................... 7 3. Procedures for Living in Japan .......................................................... 10 3-1. Home Address Registration ..................................................................................................... 10 (1) Registration Procedures .............................................................................................. 10 (2) Where to Apply ........................................................................................................... 10 (3) Application Period ...................................................................................................... 10 (4) Items Required for Initial Registration ....................................................................... 10 (5) In Case of Any Change Occurred................................................................................ 10 3-2. Health ...................................................................................................................................... 11 3-2-1. Overseas Travel Accident Insurance ................................................................................ 11 3-2-2. JICA Medical Card ........................................................................................................... 11 (1) Expenses covered by JICA Medical Card ................................................................... 12 (2) Medical treatments NOT covered by JICA Medical Card .......................................... 12 (3) How to Use at Hospitals.............................................................................................. 12 (4) Asking Reimbursement of Transportation fares.......................................................... 12 3-2-3. National Health Insurance ................................................................................................ 13 (1) Outline of National Health Insurance ......................................................................... 13 (2) Enrollment Procedures ................................................................................................ 13 (3) Where to Apply ........................................................................................................... 13 (4) Application Period ...................................................................................................... 13 (5) Items Required for Enrollment ................................................................................... 13 (6) Insurance Premiums .................................................................................................... 13 (7) How to Pay Premiums................................................................................................. 14 (8) How to Use ................................................................................................................. 14 (9) Notification of Changes .............................................................................................. 15 (10) Others .......................................................................................................................... 15 3-2-4. Pregnancy ......................................................................................................................... 16 3-2-5. Other Useful Information ................................................................................................. 17 (1) Counseling Service ..................................................................................................... 17 (2) Medical Services for Foreign Residents ..................................................................... 17 3-3. Housing.................................................................................................................................... 19 3-3-1. Accommodation During Your Stay in Japan .................................................................... 19 3-3-2. JICA Center ...................................................................................................................... 19 3-3-3. Housing Arrangement by yourself ................................................................................... 20 (1) Rules for Accommodation Arrangement ..................................................................... 20 (2) Flow of Arrangements ................................................................................................. 20 (3) Procedures in Details .................................................................................................. 21 3-3-4. Moving Out ..................................................................................................................... 24 3-3-5. How to Use Residence ..................................................................................................... 26 3-3-6. Obligations and Liability Concerning Rental Accommodations ...................................... 29 3-4. Inviting Your Family to Japan ................................................................................................. 31 3-4-1. Application for Inviting Your Family to Japan ................................................................. 32 3-4-2. Invitation for Short-Term (Less than 3 Months Stay) ...................................................... 34 3-5. Residence Card / Extension of Stay ......................................................................................... 35 (1) Status of Residence ..................................................................................................... 35 (2) Re-Entry Permit .......................................................................................................... 35 (3) Extension of Period of your Stay ................................................................................ 35 (4) Passport Renewal ........................................................................................................ 36 3-6. Check List ................................................................................................................................ 36 4. During Your Stay in Japan ....................................................................... 38 4-1. Monitoring Meeting ................................................................................................................. 38 (1) Purpose of the Meeting ............................................................................................... 38 (2) Subjects Discussed ...................................................................................................... 38 (3) When to Be Held ......................................................................................................... 38 (4) Submission of a Study Report ..................................................................................... 38 (5) Submission of Grade Report ....................................................................................... 38 (6) Submission of a Thesis Plan ....................................................................................... 38 4-2. Overseas Research ................................................................................................................... 39 (1) Conditions to be Fulfilled ........................................................................................... 39 (2) Allowances and Insurance by JICA during Overseas Research .................................. 39 (3) Application and Approval of Overseas Research ........................................................ 40 (4) Reporting JICA about Outcomes of the Overseas Research ....................................... 41 (5) Re-Entry Permit .......................................................................................................... 42 (6) Personal Belongings during Overseas Research ........................................................