OpenOffice.org User Guide for Version 1.1.x [OpenOffice.org User Guide] [1.5] First edition: [2004-05-07] First English edition: [2004-05-07] Copyright and trademark information Copyright and trademark information The contents of this Documentation are subject to the Public Documentation License, Version 1.0 (the "License"); you may only use this Documentation if you comply with the terms of this License. A copy of the License is available at: http://www.openoffice.org/licenses/PDL.rtf. The Original Documentation is “OpenOffice.org User Guide for Version 1.1.x”. Contributor(s): G. Roderick Singleton. Portions created by G. Roderick Singleton are Copyright © 2004. All Rights Reserved. All trademarks within this guide belong to legitimate owners. [Note: a copy of the PDL is included in this template and is also available at: http://www.openoffice.org/licenses/PDL.rtf.] Feedback Please direct any comments or suggestions about this document to: [email protected] Acknowledgments I wish to recognize the Technical Writers of Sun Microsystems for the fine model they have provided for organizing this document. I wish to thank David Collier-Brown for contributing time and energy in editing each section as they come available and making the overall flow of this document better. I wish to thank John McCreesh for contributing time and energy in making a printed copy available. All proceeds from sale of printed copies goes to support OpenOffice.org. Modifications and updates Version Date Description of Change [0.8] [2004-11-13] [grs: Eighth edition issued for comment] [1.0] [2004-12-26] [grs: version 1 released] [1.1] [2005-01-07] [grs: updated to include a TOC limitation] [1.2] [2005-01-26 [grs: fix some minor formatting] [1.3] [2005-02-09] [grs: added conditionals in writer tables to writer chapter] [1.4] [2005-02-09]] [grs: added to troublshooting chapter] [1.5] [2005-04-11]] [grs: Removed index] OpenOffice.org User Guide i Copyright and trademark information OpenOffice.org User Guide ii Contents Contents Copyright and trademark information...............................................................................................i Feedback...................................................................................................................................... i Acknowledgments........................................................................................................................i Modifications and updates........................................................................................................... i Contents..........................................................................................................................................iii Overview..........................................................................................................................................1 Using the Guide...........................................................................................................................1 Chapter 1: Using OpenOffice.org Help........................................................................................... 3 OpenOffice.org Step-by-Step Help............................................................................................. 3 Tips..............................................................................................................................................4 Turning tips on and off........................................................................................................... 4 Extended Tips.........................................................................................................................4 Turning extended tips on and off.......................................................................................4 Help Agent.................................................................................................................................. 4 Turning the Help Agent on and off........................................................................................ 5 Chapter 2: Working With OpenOffice.org...................................................................................... 7 The User Interface.................................................................................................................. 7 Starting OpenOffice.org......................................................................................................... 7 The OpenOffice.org Writer Window......................................................................................8 Toolbars in the OpenOffice.org Window...............................................................................8 The Title Bar......................................................................................................................8 The Menu Bar.................................................................................................................... 9 The Toolbars......................................................................................................................9 Using Floating Toolbars.................................................................................................. 11 The document window.....................................................................................................11 Docking windows............................................................................................................ 11 Opening and Saving Documents...............................................................................................13 Opening Documents............................................................................................................. 13 The Templates and Documents dialogue.................................................................................. 14 OpenOffice.org User Guide iii Contents Saving Documents.....................................................................................................................16 Changing the Work Directory.............................................................................................. 17 Saving Documents Automatically........................................................................................ 17 Backup a File Automatically........................................................................................... 17 Saving Files Automatically Every 'n' Minutes.................................................................17 Properties..............................................................................................................................18 OpenOffice.org File Formats.................................................................................................... 19 XML file format names........................................................................................................ 19 OpenOffice.org XML file structure......................................................................................20 Definition of the XML formats............................................................................................ 21 Sending Documents as E-Mail..................................................................................................22 Printing Documents...................................................................................................................23 Displaying Print Previews.................................................................................................... 24 Reduced Printing of Documents...........................................................................................25 To print two pages beside one another on one sheet of paper......................................... 25 Printing in Black and White................................................................................................. 25 Printing text and graphics in black and white..................................................................25 Printing in black and white in Impress and Draw............................................................25 Printing only text in black and white............................................................................... 26 Printing all text documents with black and white text................................................26 Printing the current text document with black and white text.................................... 26 Printing Brochures........................................................................................................... 26 Spellcheck................................................................................................................................. 27 Automatic Spellcheck...........................................................................................................27 Checking Multilingual Texts................................................................................................28 Starting the Spellcheck......................................................................................................... 30 Excluding Text From the Spellcheck...............................................................................30 Using Automatic Functions.......................................................................................................31 Using AutoCorrect and AutoFormat.........................................................................................31 Turning off URL Recognition by AutoCorrect...................................................................