SYSTEM ADMINISTRATOR’S GUIDE For HP V3 UNIVERSAL PRINT DRIVER (PCL 6/PS) and HP Print Administrator's Resource Kit (PARK) May 2020 1 2 SYSTEM ADMINISTRATOR'S GUIDE For HP V3 Universal Print Driver (PCL 6/PS) and HP Print Administrator's Resource Kit (PARK) May 2020 3 Copyright and license Trademark credits © 2020 Copyright HP Development Company, L.P. Adobe®, PostScript®, and the Acrobat logo® are trademarks of Adobe Systems Incorporated. Reproduction, adaptation or translation without prior written permission is prohibited, Java is a registered trademark of Oracle and/or except as allowed under the copyright laws. its affiliates. The information contained herein is subject to Microsoft, Windows, Windows 7, Windows 8, Windows 8.1, Windows change without notice. 10, Windows Server 2008R2, Windows Server 2012, Windows Server 2012R2, Windows Server 2016 and Windows Server 2019 are U.S. The only warranties for HP products and registered trademarks of Microsoft Corporation in the United States services are set forth in the express warranty and/or other countries. statements accompanying such products and services. Nothing herein should be construed UNIX® is a registered trademark of The Open Group. as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Edition 16, May, 2020 4 Table of Contents 1 Purpose and scope ........................................................................................................................................ 19 Introduction .......................................................................................................................................... 19 Conventions used in this guide ........................................................................................................... 21 Devices Supported .............................................................................................................................. 21 Forward Looking Capabilities HP UPD 6.5.0+ (TCP/IP) ........................................................ 21 2 Software description...................................................................................................................................... 23 Introduction .......................................................................................................................................... 23 Easy management tools help meet your unique needs ......................................................... 23 Helps reduce paper use and save money .............................................................................. 24 Helps increase productivity, reduce support calls .................................................................. 24 System requirements ........................................................................................................................... 24 Supported Operating Systems ............................................................................................... 24 Port Monitor ............................................................................................................................ 24 Print Processor ....................................................................................................................... 25 Internet Printing Protocol (IPP) ............................................................................................... 25 Software availability ............................................................................................................................. 26 3 Planning an HP UPD deployment ................................................................................................................. 27 Introduction .......................................................................................................................................... 27 The five steps to a successful deployment .......................................................................................... 27 Initiation and planning .......................................................................................................................... 28 Understand your printing requirements and environment ...................................................... 28 Determine deployment objectives ............................................................................. 28 Print servers or Direct IP ........................................................................................... 28 Identify stakeholders.................................................................................................. 28 Make an inventory ..................................................................................................... 28 Consider PDL needs ................................................................................................. 28 Driver considerations ................................................................................................. 29 Pre-configuration, policy and access requirements .................................................. 29 Environment and network compatibility ..................................................................... 29 Baseline the system .................................................................................................. 29 Risk management...................................................................................................... 29 Key deployment decisions ...................................................................................................... 29 Create a list of required drivers ................................................................................. 29 Choose an installation method .................................................................................. 30 Determine Driver Pre-Configuration needs ............................................................... 30 Choose traditional and dynamic mode ...................................................................... 30 Decide whether to manage the HP UPD with Active Directory Group Policy ........... 31 5 Estimate time requirements ....................................................................................... 31 Communication and training ................................................................................................................ 31 Training ................................................................................................................................... 31 Conduct a pilot test environment ......................................................................................................... 31 Testing and Evaluation ........................................................................................................................ 31 Deploy to production ............................................................................................................................ 32 Closing the project ............................................................................................................................... 32 4 Pre-configuring default settings and print policy for HP UPD .................................................................. 33 Introduction .......................................................................................................................................... 33 HP Print Administrator Resource Kit (HP PARK) ................................................................................ 34 Supported tools ...................................................................................................................... 34 Unsupported Tools ................................................................................................................. 35 Configure HP UPD default settings using INSTALL.EXE during driver installation ............................ 36 Configure HP UPD default settings and/or print policy using Group Policy Objects in Active Directory ............................................................................................................................................................. 37 You-Tube Video ...................................................................................................................... 37 Pre-configure HP UPD default settings using the HP Driver Configuration Utility .............................. 38 Pre-configure the HP UPD using HP DCU ............................................................................. 38 You-Tube Video ...................................................................................................................... 40 Pre-configure HP UPD default settings using HP Driver Deployment Utility ...................................... 40 Pre-configure the HP UPD using HP DDU ............................................................................. 41 Configure HP UPD default settings after driver installation in driver preferences ............................... 43 Manage printer default settings .............................................................................................. 43 Manage default settings with Active Directory Group Policy for HP UPD in dynamic or traditional mode ...................................................................................................................... 43 You-Tube Video ......................................................................................................... 43 Overview of configurable functions and pre-configuration