City of Hamilton AGENDA COMMITTEE OF THE WHOLE 03-015 Tuesday, May 20, 2003 9:30 a.m. Council Chamber Hamilton City Hall 71 Main Street West Hamilton, Ontario Kevin C. Christenson City Clerk Please note: All cellular telephones and pagers to be switched to a non-audible function during Council and Committee meetings. Agenda available on-line at www.hamilton.ca (click on "City Government”) Committee of the Whole -2- May 20, 2003 Agenda 1. DECLARATIONS OF INTEREST 2. ADOPTION OF MINUTES 2.1 April 30, 2003 (special meeting) 2.2 May 6, 2003 3. DELEGATION REQUESTS None 4. CONSENT ITEMS 4.1 Heritage Permit Application (2003-009) - Installation of Mobile Sign - 5 Mill Street South, Waterdown (PD03112) (Ward 15) 4.2 Heritage Permit Application (2003-008) - Alterations to the former Century Theatre, 14 Mary Street, City of Hamilton (PD03111) (Ward 2) 4.3 To Incorporate Certain Land into Various Streets by By-law (PW03051) (Wards 2, 7, 8, 10, 12, 13 and 14) 4.4 Amendments to the Traffic By-law (PW03052) (City Wide) 4.5 Intersection Controls - fifty road Joint Venture Phase 2 (PW03053) (Ward 11) 4.6 Environmental Remediation and Site Enhancement (ERASE) Community Improvement Plan (CIP) - 2003 Year End Report (ECO03009) (Wards 1-5) 4.7 Provision of Parking and Enforcement Services to St. Joseph's Healthcare for Mountain Health Services, 100 West 5th Street, Hamilton (City Wide) (PD03116) 4.8 Swimming Pool Enclosure By-law (PD03114) (City Wide) 4.9 Consultation Service to Generate Bids for Non-Parking Revenue at Various Municipal Car Parks (City Wide) (PD03115) 5. PRESENTATIONS 5.1 Commercial Property Improvement Grant Program (C.P.I.G.) Applications (PD03110) (Wards 1, 2, 3,4, 6, 7, 9, 13, 15) Committee of the Whole -3- May 20, 2003 Agenda 5.2 Public Participation and Mediation in the Planning Approval Process (PD03105) (City Wide) 5.3 2002/2003 Winter Control Program Review (PW03056) (City Wide) 5.4 Report of the Accommodations Study Sub-Committee - Report 03- 002, meeting of May 1, 2003 - Hamilton City Hall - Alternative Downtown Accommodations Draft Request for Proposal DISCUSSION ITEMS 6. CITY MANAGER 6.1 Corporate Communications Division Restructuring (CM03016) (City Wide) 7. CORPORATE SERVICES 7.1 Quarterly status Report on Use of Policy #10 - Emergency Purchasing and Policy #11 - Negotiations for the 1st Quarter 2003 (FCS03093) (City Wide) 8. ECONOMIC DEVELOPMENT None 9. EMERGENCY SERVICES None 10. HUMAN RESOURCES None 11. PLANNING AND DEVELOPMENT 11.1 Recommendation to Designate 34-36 Hess Street South under Part IV of the Ontario Heritage Act in the City of Hamilton (PD03113) (Ward 2) 11.2 Request for Ministerial Consent on 555 Queenston Road Hamilton Housing Corporation (PD03121) (Ward 5) Committee of the Whole -4- May 20, 2003 Agenda 12. PUBLIC HEALTH AND COMMUNITY SERVICES 12.1 2003 National Child Benefit Interim Strategy - July to December (SPH02016b) (City Wide) 13. PUBLIC WORKS 13.1 Tree Removal Request - Worsley road, Federal Stret, Red Oak Avenue and Hemlock Street (PW03049) (Ward 10) 13.2 Two-Way Left Turn Lane and Bicycle Lane Designation - Upper Paradise road and Upper James Street (PW03054) (Wards 7 and 8) 13.3 Waiver of Golf Green Fees - International Children's Games - June 4, 2003 - Canusa Games Association - July 11, 2003 (PW03055) (City Wide) 13.4 Capital Budget Appropriation Increase - Glanbrook Leachate Improvements (PW03059) (Ward 11) 14. JOINT DEPARTMENTAL REPORTS 14.1 Request for an Allocation of Renewal Funds from the Ministry of Transportation Ontario (PW03031/FCS03082) (City Wide) 15. REPORTS BY SUB-COMMITTEES 15.1 Report of the Animal Control Sub-Committee - Report 03-001, meeting of April 30, 2003 16. POLICE SERVICES BOARD 16.1 New Mountain Station - Fuel System Requirements (City Wide) 17. ITEMS DEFERRED AT PREVIOUS MEETING 17.1 Staff Follow-up Report respecting Closed Circuit Television (CCTV) (to be distributed) 17.2 Closed Circuit Television (CCTV) Community Consultation Update as submitted by Police Services Board 17.3 Harmonized Taxicab By-law (PD01120b) Committee of the Whole -5- May 20, 2003 Agenda 18. REPORTS OF VOLUNTEER CO-ORDINATING COMMITTEES 18.1 Social and Public Health Volunteer Co-ordinating Committee (to be distributed) 19. ITEMS REFERRED BY CITY COUNCIL None 20. MOTIONS 20.1 Review of the Requirement for Council Representation on Boards, Authorities and Advisory Committees 21. NOTICES OF MOTIONS None 22. GENERAL INFORMATION None 23. PRIVATE AND CONFIDENTIAL None 24. REVIEW OF OUTSTANDING BUSINESS LIST (time permitting) 25. ADJOURNMENT Committee of the Whole -6- May 20, 2003 Agenda OUTSTANDING BUSINESS Date Action Lead Agenda Issue Status Initiated Dept/Div Item A. Report on Colliers March 28/01 Public Works 2002 - Q1 Recommendation (Fleet and s – HECFI Facilities) Facilities B. Demolition of 226 April 25/01 N/A TABLED by Avondale Street Councillor Morelli C. Toll for Red Hill Nov 21/01 Public Works Staff to bring a Awaiting Creek Corporate report back on Provincial Expressway Services option for tolling Regulations Red Hill Creek Expressway D. Strategy to attract Feb. Economic Staff to bring Factory Outlet 13/02/further Development implementation stores updated on plan to Committee August 6/02 E. Pest Control May 7/02 Planning and Staff to report back June/03 Development on control of pests/rodents prior to demolition permit issued F. Hannon Post May 7/02 Corporate Staff to report back Office Services on possibility of address changes that align with telephone exchanges G. Capital Program July 2/02 Public Works Three sections to modify tabled pending mountable curb public consultation driveway approaches H. Uncovered August 6/02 Risk Staff to bring report crossovers on Management back on uncovered highways and Legal crossovers on highways Committee of the Whole -7- May 20, 2003 Agenda Date Action Lead Agenda Issue Status Initiated Dept/Div Item I. Floating Casino - August Legal Services Staff to report back Nov./02 West Harbour 13/02 on feasibility of securing a casino license for floating casino J. Correspondence Council Public Works Staff to report back Q1- 2004 from Mr. Reginald Communication (Parks) to Committee of the of September Beaudry 11, 2002 Whole as part of respecting Tree the Forestry Species List Management Plan exercise K. Hamilton Future Sept. 10/02 Corporate Staff to provide Ongoing Fund Services monthly reports to Council and Trustee Panel on the approved projects to assist in monitoring L. Services Review - Sept/10/02 City Manager City Manager to Ongoing City Maintenance provide ongoing Operations and final reports to Council on behalf of the Services Review Committee M. Hamilton's Sept. 17/02 Public Works Staff to investigate Q3 - 2003 Wastewater possible System partnership re: dredging of the Windemere basin, Updates N. Subsection g) Sept. 24/02 COW Tabled pending HMRF/HWRF delegation from Pension Hamilton Police Administration Association Sub-Committee appearing at HSC Report O. By-law to regulate Sept. 17/02 Public Works Staff to prepare by- Q1 - 2004 postering of signs and Corporate law to regulate on public property Services Committee of the Whole -8- May 20, 2003 Agenda Date Action Lead Agenda Issue Status Initiated Dept/Div Item P. Community Care Nov/02 Public Health Staff to report back Access Centre - and program Community pressures arising Services from enforcement of eligibility criteria Q. Joint Local Nov 19/02 Planning and Staff to report back May 2003 Transfer Plan - Development with CCCOSH recommendations on areas of municipal flexibility by April 30th 2003 R. Indoor Soccer Dec 10/02 Public Health Staff to report back Facility and on EOI Community Services S. MOU with YMCA Dec 10/02 Public Health Staff to report back and on any formal Community agreements Services T. 286 Sanford Jan. 7/03 Tabled at Avenue Committee U. Term Ending Feb 11/03 City Manager Report back on Report Card - 6 implementation of municipalities and recommendation Region V. HAHPI Mar.3/03 Planning and Staff to report back Q2-2003 Budget Development with detailed Terms of Reference for the Housing Hamilton Innovations fund W. Transit Service March 3/03 Public Works Staff to report back Q4-2003 Budget on transit service levels, public consultation of process for transit X. Budget/Policy March 3/03 Corporate Staff to report back Capital Consideration Budget Services on accumulated Budget debt Workshop end of May Committee of the Whole -9- May 20, 2003 Agenda Date Action Lead Agenda Issue Status Initiated Dept/Div Item Y. Future consulting March 3/03 CMT Staff to report back costs Budget on all future consulting costs Z. Shifting Gears March 4/03 Public Works Staff to report back Q3-2003 on plan's implementation, outstanding issues, goals AA. Land Application March 4/03 Public Staff to report back and COW & April 9 Health/Public on public health Biosolids/Nutrient HSC Works involvement; results project and recommendations of final Master Plan BB. Keys to Home - March 4/03 Planning and Staff to report back Housing Policy Development with draft plan by August 31/2003 CC. Retail Booths at March 18/03 City Staff to report back City Hall and Manager/Corp on concept Municipal Service orate Services Centres DD. Petitioning the March 25/03 Corporate Staff to report back Report back Provincial Services re: plan in 5 weeks Government re: May 6/03 assessment system EE. Severe Acute Apr. 1/03 Public Health Staff to report to Ongoing Respiratory back on a regular Syndrome basis the city (SARS) resources expended FF. Policy to permit April 1/03 Public Staff to formulate Q1-2004 staff to go onto works/Planning policy private property / Legal GG. Plan for April 1/03 Corporate Staff to formulate 2004 Budget Contingency Services policy Fund HH. DARTS April 15/03 Public Works Ongoing contractual compliance with approved budget and trip delivery Committee of the Whole -10- May 20, 2003 Agenda Date Action Lead Agenda Issue Status Initiated Dept/Div Item II.