1 N. Prospect Avenue Clarendon Hills, Illinois 60514 630.286.5400 AGENDA FOR THE SPECIAL VILLAGE BOARD MEETING OF THE VILLAGE OF CLARENDON HILLS PRESIDENT AND BOARD OF TRUSTEES MONDAY, MARCH 15, 2021 AT 6:30 P.M. VILLAGE HALL, 1 N. PROSPECT AVENUE NOTICE: Due to the COVID-19 Pandemic, and the Disaster Proclamation and Executive Orders issued by the Governor, and the directives issued by the Illinois Department of Public Health, in relation thereto, physical attendance at this public meeting is limited to 12 individuals with Village officials, staff and consultants having priority over members of the public. Therefore, we are requesting that Public comments and any responses that one would like read into the public meeting record be submitted by completing the Public Meeting Comment Form prior to 5 PM the day of the meeting. The form is located on our website at www.clarendonhills.us/PublicComment Residents may listen to the meeting by participating in a telephone conference call as follows: Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 630-884-8086,,92122561# In light of Public Act 101-0640, which created new Section 7(e) of the Open Meetings Act, and as a Disaster Declaration has been issued by the Governor of the State of Illinois relative to the COVID-19 Pandemic, the Village President has determined that an in-person meeting of the Village Board, or a meeting conducted under the Open Meetings Act requirements, relative to a quorum of the members of the Village Board having to be physically present at a meeting when some members of the Village Board are participating remotely, is not practical or prudent because of the disaster. In this regard, members of the Village Board may be participating in the meeting through a virtual meeting platform. Call to Order 1 Roll Call 2 Pledge of Allegiance 3 Petitions and Communications/President’s Report 3.1 Covid-19 Update 3.2 Village Manager’s Contract Amendment (8.2 Consent Agenda) 4 Addresses from the Audience Non-Agenda Items 5 Recess to Committee Meetings: (Roll Call Vote) www.clarendonhills.us Village Board _031521 continued Administrative and Legislative 5.1 Amendments to the Village’s Personnel Policies and Procedures Manual (Wellness Incentive) (8.3 Consent Agenda) Community and Intergovernmental Affairs 5.2 Park District Dash and Splash (8.4 Consent Agenda) 5.3 Summer Events Update (Discussion) Finance 5.4 2020 Bond Abatement Ordinance (8.6 Consent Agenda) Land Use 5.5 Change to Chapter 21 of Village Code in regard to Stop Work Orders (8.7 Consent Agenda) 5.6 Elevator Safety Program Renewal (8.8 Consent Agenda) 5.7 Fire Protection Grant Request (241 55th Street) (Discussion) Public Safety None Public Services None 6 Reconvene: (Roll Call Only) 7 Addresses from the Audience – Agenda Items 8 Consent Agenda/Omnibus Vote: (Roll Call Vote) 8.1 Approval of the Special Village Board Meeting Minutes of March 1, 2021 8.2 Adoption of a Resolution Approving a Fourth Amendment to the Village Manager Employment Agreement and a Performance Bonus in Relation Thereto 8.3 Adoption of a Resolution Approving Certain Amendments to the Village of Clarendon Hills’ Personnel Policies and Procedures Manual (Administrative and Legislative) 8.4 Adoption of a Resolution Approving a License Agreement between the Village of Clarendon Hills and the Clarendon Hills Park District for a “Dash and Splash” Event (Community and Intergovernmental Affairs) 8.5 Approval of Claims No. 21-03-02 in the amount of $1,383,663.84 (Finance) 8.6 Waive First Consideration, Second Consideration/Adoption of an Ordinance Abating the Tax Hereto Levied for the Year 2020 to Pay the Principal and Interest of $5,500,000 General Obligation Bonds (Alternative Revenue Source), Series 2020, of the Village of Clarendon Hills, DuPage County, Illinois (Finance) 8.7 Second Consideration/Adoption of an Ordinance Amending Chapter 21 of the Clarendon Hills Village Code in Regard to the Issuance of Stop Work Orders (Land Use) ~ 2 ~ Village Board _031521 continued 8.8 Adoption of a Resolution Approving an Illinois Elevator Safety Program Agreement between the Village of Clarendon Hills, Illinois and the Office of the State Fire Marshal (Land Use) 9 Non-Consent Agenda Items (Roll Call Vote) 10 Report of Officers 11 Other Business 12 Recess to Executive Session 13 Reconvene to Village Board Meeting 14 Adjournment ~ 3 ~ 3.2/8.2 1 N. Prospect Avenue Clarendon Hills, Illinois 60514 630.286.5400 MEMORANDUM To: Village President Austin and Board of Trustees From: Kevin Barr, Village Manager Date: March 8, 2021 Subject: Manager’s Compensation Adjustment Issue: A review/compensation consideration was due on January 1st. The Board discussed this issue in executive session on March 1, 2021. A resolution is required to authorize the pay adjustment. Analysis: Attached is a resolution authorizing adjustment to compensation for the Village Manager. The Village Attorney has indicated it is appropriate for formal action to be taken for such adjustments. The adjustment is as agreed in previous discussions, with a 2.5 percent increase retroactive to January 1, 2021 and a $2,500 bonus. Please advise if you have any questions regarding this matter and thank you for your support. Action Requested: Approval by resolution at the March 15, 2021 Village Board meeting. www.clarendonhills.us RESOLUTION NO. _____ A RESOLUTION APPROVING A FOURTH AMENDMENT TO THE VILLAGE MANAGER EMPLOYMENT AGREEMENT AND A PEFORMANCE BONUS IN RELATION THERETO WHEREAS, the Village of Clarendon Hills (hereinafter the “Village”) and Kevin Barr (hereinafter the “Employee”) entered into a Village Manager Employment Agreement dated February 2, 2015 (hereinafter the “Original Agreement”); and WHEREAS, the Village and the Employee entered into a First Amendment to Village Manager Employment Agreement dated June 1, 2015 (hereinafter the “First Amendment”); and WHEREAS, the Village and the Employee entered into a Second Amendment to Village Manager Employment Agreement dated June 17, 2019 (hereinafter the “Second Amendment” – the Original Agreement, as amended by the First Amendment and the Second Amendment, being hereinafter referred to as the “Amended Agreement”); and WHEREAS, the Village and the Employee entered into a Third Amendment to Village Manager Employment Agreement dated May 18, 2002 (hereinafter the “Third Amendment” – the Original Agreement, as amended by the First Amendment, Second Amendment and the Third Amendment, being hereinafter referred to as the “Amended Agreement”); and WHEREAS, the Village and the Employee desire to further amend the Amended Agreement; NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Clarendon Hills, DuPage County, Illinois, as follows: SECTION 1: That the recitals set forth above are incorporated herein by reference as if fully set forth herein. SECTION 2: That the Fourth Amendment to Village Manager Agreement, attached hereto as Exhibit 1 and made part hereof, is hereby approved. 443702_1 1 of 3 SECTION 3: That the Village President and Village Clerk are hereby authorized and directed to execute Exhibit 1, on behalf of the Village, as well as execute any and all additional documents necessary to carry out the terms and provisions of said Exhibit 1, or the Amended Agreement as amended by Exhibit 1. SECTION 4: That, pursuant to Section 5, of the Amended Agreement, a bonus, in the amount of Two Thousand Five Hundred and No/100 Dollars ($2,500), is hereby approved for the Employee, and shall be paid to the Employee along with the first Village payroll that is processed for Village employees after the effective date of this Resolution. PASSED and APPROVED this 15th day of March 2021. AYES: NAYS: ABSENT: Len Austin, Village President ATTEST: Dawn M. Tandle, Village Clerk 443702_1 2 of 3 Exhibit 1 Fourth Amendment to Village Manager Employment Agreement (attached) 443702_1 3 of 3 FOURTH AMENDMENT TO VILLAGE MANAGER EMPLOYMENT AGREEMENT This Fourth Amendment to Village Manager Employment Agreement (hereinafter referred to as the “Fourth Amendment”), being an amendment to the Village Manager Employment Agreement dated February 2, 2015 (hereinafter referred to as the “Original Agreement”), as amended by the First Amendment to Village Manager Employment Agreement dated June 1, 2015, the Second Amendment to Village Manager Employment Agreement dated June 17, 2019, and the Third Amendment dated May 18th, 2020 to Village Manager Employment Agreement (hereinafter the “Fourth Amendment” – the Original Agreement, as amended by the First Amendment, the Second Amendment and Third Amendment, is hereinafter referred to as the “Amended Agreement”), is made by and between the Village of Clarendon Hills, an Illinois municipal corporation (referred to in the Amended Agreement as the “Employer,” and hereinafter referred to as the “Employer”) and Kevin Barr (referred to in the Amended Agreement as the “Employee,” and hereinafter referred to as the “Employee”), in and for the consideration of the Employer retaining the professional services of the Employee to act as Village Manager of the Employer, and the Employee agreeing herein to provide such services, the Employer and the Employee agree as follows: 1. That the reference to “One Hundred Sixty-Five Thousand Six Hundred Fifty-Five and No/100 Dollars ($165,655.00),” as contained in Section 5. of the Amended Agreement, is revised to read, “One Hundred Sixty-Nine Thousand Seven Hundred Ninety-Six and No/100 Dollars ($169,796.00),” with said salary increase relating back to January 1, 2021, when it was to normally take place. Executed this 15th day of March 2021. ________________________________ Kevin S. Barr, Village Manager VILLAGE OF CLARENDON HILLS By:_________________________________ Len Austin, Village President Attest:______________________________ Dawn M. Tandle, Village Clerk 443706_1 5.1/8.3 1 N.