City of Memorandum Richmond Administration To: Mayor and Councillors ("the Shareholder") Date: May27,2016 From: George Duncan File: 0 1-0060-20-ROV A 1/2016- Chief Administrative Officer Vol 01 President & CEO Richmond Olympic Oval Corporation Re: Notice to the Shareholder of the 2015 AGM of Richmond Olympic Oval Corporation Attached herein are the agenda items for the AGM of the Richmond Olympic Oval Corporation to be held on June 6, 2016 adjacent to Council meeting at the Richmond City Hall. Appendix A Notice of AGM, to be sent at least 10 days prior to the AGM to: • the City; • each member of the Board; and • the auditors Appendix B 2015 Audited Financial Statements Appendix C Consent Resolutions of the Shareholder, consenting to the resolutions required to be passed at the AGM, including: • The appointment of Directors • The appointment of Auditors • The amendment of Articles (special business) Appendix D Notice of Appointment of Auditor Appendix E 2015 Annual Report George u n Chief Administrative Officer GD:lc Att. 5 ~mond 5024576 CNCL - 6 (Special) APPENDIX A RICHMOND OLYMPIC OVAL CORPORATION Notice of Annual General Meeting CNCL - 7 (Special) Notice of Annual General Meeting NOTICE IS HEREBY GIVEN THAT the Annual General Meeting of the Shareholder of: Richmond Olympic Oval Corporation (the /(Corporation") will be held on June 6, 2016 adjacent to Council meeting at the Richmond City Hall, 6911 No. 3 Road, Richmond, British Columbia for the following purposes: 1. to acknowledge and confirm previous receipt of the audited financial statements of the Corporation for the fiscal year ended December 31, 2015 and the report of the auditors thereon; 2. to amend the Articles of the Corporation regarding Board size and election of Directors; 3. to elect directors to the board of directors of the Corporation (the aBoard"); 4. to appoint auditors of the Corporation for the 2016 fiscal year and to authorize the Board to fix the auditors' remuneration; 5. to acknowledge and confirm previous receipt of the Corporation's 2015 Annual Report; and 6. to transact such other business as may be properly brought before the meeting. The board of directors of the Corporation has fixed the close of business on June 6, 2016 as the record date for determining the names of the shareholders who are entitled to vote at the meeting. The audited financial statements of the Corporation for the period from January 1, 2015 to December 31, 2015 and the report of the auditors thereon are attached to this Notice of Annual General Meeting. Dated this __iff_ day of ~ '2016. On b alf of th Board of Directors CNCL - 8 (Special) APPENDIX B RICHMOND OLYMPIC OVAL CORPORATION 2015 Audited Financial Statements CNCL - 9 (Special) Consolidated Financial Statements of RICHMOND OLYMPIC OVAL CORPORATION Year ended December31,2015 CNCL - 10 (Special) KPMG LLP Metro Tower I 4710 Kingsway, Suite 2400 Burnaby BC V5H 4M2 Canada Telephone (604) 527-3600 Fax (604) 527-3636 INDEPENDENT AUDITORS' REPORT To the Shareholder of Richmond Olympic Oval Corporation We have audited the accompanying consolidated financial statements of Richmond Olympic Oval Corporation, which comprise the consolidated statement of financial position as at December 31, 2015, the consolidated statements of operations, consolidated changes in net financial assets and cash flows for the year then ended, and notes, comprising a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform an audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained in our audit is sufficient and appropriate to provide a basis for our audit opinion. KPMG LLP is a Canadian limited liability partnership and a member finm of the KPMG networl< of independent member firms affiliated with KPMG International Cooperative ("KPMG International"), a Swiss entity. KPMG Canada provides services to KPMG LLP. CNCL - 11 (Special) Richmond Olympic Oval Corporation Page 2 Opinion In our opinion, the consolidated financial statements present fairly, in all material respects, the financial position of Richmond Olympic Oval Corporation as at December 31, 2015 and its results of operations, its changes in net financial assets and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Kl'/11& L/..P Chartered------- Professional Accountants April 28, 2016 Burnaby, Canada CNCL - 12 (Special) RICHMOND OLYMPIC OVAL CORPORATION Consolidated Statement of Financial Position December 31, 2015, with comparative information for 2014 2015 2014 (recast- note 3) Financial Assets Cash $ 910,373 $ 1,616,338 Cash equivalents (note 4) 8,631,723 8,677,855 Accounts receivable 473,132 319,102 Inventories held for resale 136,308 81,535 10,151,536 10,694,830 Liabilities Accounts payable and accrued liabilities 2,767,926 2,587,430 Deferred revenue (note 7) 5,598,459 4,316,354 Due to City of Richmond (note 8) 187,753 166,413 Rental deposits 9,263 9,263 8,563,401 7.079,460 Net financial assets 1,588,135 3,615,370 Non-Financial Assets Tangible capital assets (note 9) 11,755,988 7,075,748 Deferred lease costs (note 10) 127,712 155,250 Prepaid expenses and other deposits 558,926 872,002 12,442,626 8,103,000 Economic dependence (note 16) Accumulated surplus (note 11) $ 14,030,761 $ 11,718,370 See accompanying notes to financial statements. () ' . '·L.It lt t't-~1 MJJ Director CNCL - 13 (Special) RICHMOND OLYMPIC OVAL CORPORATION Consolidated Statement of Operations For the year ended December 31, 2015 2015 Budget 2015 2014 (note 2(k)) Revenue: 2010 Games Operating Trust Fund (note 6) $ 2,300,000 $ 2,464,029 $ 2,270,900 Contribution from City of Richmond (note 13(i)) 3,239,700 3,814,700 3,207,600 Memberships, admissions and programs 7,490,238 7,643,069 6,879,478 Other 1,780,650 2,223,421 1,411,374 14,810,588 16,145,219 13,769,352 Expenses: Salaries and benefits 8,129,661 7,867,871 6,939,941 Utilities 1,050,000 1,009,384 900,555 Amortization 850,144 606,294 372,635 Supplies and equipment 697,500 913,096 794,399 Insurance 365,000 347,453 337,034 General and administration 1,032,009 802,134 546,804 Capital contribution to City of Richmond (note 13(i)) 437,017 24,505 Marketing 769,450 672,993 197,708 Program services 1,017,160 1,064,664 849,149 Professional fees 118,090 111,922 125,924 14,029,014 13,832,828 11,088,654 Annual surplus 781,574 2,312,391 2,680,698 Accumulated surplus, beginning of year 11,718,370 11,718,370 9,037,672 Accumulated surplus, end of year $ 12,499,944 14,030,761 $11,718,370 See accompanying notes to financial statements. 2 CNCL - 14 (Special) RICHMOND OLYMPIC OVAL CORPORATION Consolidated Statements of Changes in Net Financial Assets For the year ended December 31, 2015 2015 Budget 2015 2014 (note 2(k)) Annual surplus for the year $ 781,574 $ 2,312,391 $ 2,680,698 Acquisition of tangible capital assets (3, 150,555) (5,286,534) (4,784,739) Amortization of tangible capital assets 850,144 606,294 372,635 (2,300,411) (4,680,240) (4,412,104) Amortization of deferred lease costs 27,538 17,932 Increase in prepaid expenses (358,625) (1 ,331 ,578) Use of prepaid expenses and other deposits 671,701 885,827 Additions of deferred leasing costs (31,517) Change in net financial assets (1 ,518,837) (2,027,235) (2, 190,742) Net financial assets, beginning of year 3,615,370 3,615,370 5,806,112 Net financial assets, end of year $ 2,096,533 $ 1,588,135 $ 3,615,370 See accompanying notes to financial statements. 3 CNCL - 15 (Special) RICHMOND OLYMPIC OVAL CORPORATION Consolidated Statements of Cash Flows For the year ended December 31, 2015 and 2014 2015 2014 (recast- note 3) Cash provided by (used in): Operations: Annual surplus $ 2,312,391 $ 2,680,698 Items not involving cash: Amortization of tangible capital assets 606,294 372,635 Amortization of deferred lease costs 27,538 17,932 Changes in non-cash operating working capital: Accounts receivable (154,030) (96,072) Deferred lease costs (31 ,517) Inventories held for resale (54,773) (79,780) Prepaid expenses and other deposits 313,076 (445,751) Accounts payable and accrued liabilities 180,496 894,938 Deferred revenue 1,282,105 1 ,492,136 Due to the Cit~ of Richmond 21,340 {366,002} 4,534,437 4,439,217 Capital activities: Acquisition of tangible capital assets (5,286,534) (4,784,739) Decrease in cash and cash equivalents (752,097) (345,522) Cash and cash equivalents, beginning of year 10,294,193 10,639,715 Cash and cash equivalents, end of year $ 9,542,096 $ 10,294,193 See accompanying notes to financial statements.