AGENDA Ordinary Council Meeting Wednesday, 14 October 2020 I hereby give notice that an Ordinary Meeting of Council will be held on: Date: Wednesday, 14 October 2020 Time: 9.00am Location: Warren Truss Chamber 45 Glendon Street Kingaroy Mark Pitt PSM Chief Executive Officer Ordinary Council Meeting Agenda 14 October 2020 In accordance with the Local Government Regulation 2012, please be advised that all discussion held during the meeting is recorded for the purpose of verifying the minutes. This will include any discussion involving a Councillor, staff member or a member of the public. Page 2 Ordinary Council Meeting Agenda 14 October 2020 Order Of Business 1 Opening ................................................................................................................................ 5 2 Leave of Absence / Apologies ............................................................................................ 5 3 Prayers ................................................................................................................................. 5 4 Recognition of Traditional Owners ..................................................................................... 5 5 Declaration of Interest ......................................................................................................... 5 6 Deputations/Petitions .......................................................................................................... 5 Nil 7 Confirmation of Minutes of Previous Meeting ................................................................... 6 7.1 Minutes of the Council Meeting held on 16 September 2020 .................................... 6 8 Portfolio – Social & Corporate Performance, People & Culture, Communications/Media, Finance and ICT........................................................................ 56 8.1 Social & Corporate Performance, People & Culture, Communications/Media, Finance and ICT Portfolio Report ........................................................................... 56 8.2 Minutes of the Corporate Risk and Audit Advisory Committee Meeting held on Tuesday 29 September 2020 ................................................................................. 57 8.3 Delegations to the Chief Executive Officer under the Local Government Regulation 2012 ..................................................................................................... 64 8.4 Annual Operational Plan 2020/2021 Implementation Progress Report for the period ending 30 September 2020 ......................................................................... 75 8.5 Monthly Financial Report and First Quarter Budget Revision ............................... 122 8.6 Quote SBRCQ-20/21-16 - Replacement of John Deere 670G Grader [Plant 1502] .................................................................................................................... 174 8.7 Adoption of Council's Conduct of Council & Committee Meetings Policy .............. 176 8.8 Recommending the Date, Time and Location for a Special Meeting of Council to adopt Council's Annual Report 2019/2020 ........................................................ 178 8.9 Establishment of Council Standing Committees and Terms of Reference ............ 179 8.10 Meeting Dates for the Ordinary Meetings of Council’s Standing Committees and General Meetings .......................................................................................... 193 9 Portfolio – Roads & Drainage.......................................................................................... 195 9.1 Roads & Drainage Portfolio Report ...................................................................... 195 9.2 Application for Permanent Part Road Closure at the corner of Ellwoods Road and Memerambi-Gordonbrook Road Gordonbrook -Queensland Fire and Emergency Services ............................................................................................ 196 9.3 Request to Name Existing Constructed Unnamed Road Reserve that Intersects with Gore Street Murgon ...................................................................... 200 10 Portfolio – Community, Arts, Heritage, Sport & Recreation.......................................... 203 10.1 Community, Arts, Heritage, Sport and Recreation Portfolio Report ....................... 203 11 Portfolio – Rural Services, Natural Resource Management, Planning & Compliance Services ....................................................................................................... 204 11.1 Rural Services, Natural Resource Management, Planning and Compliance Services Portfolio Report ...................................................................................... 204 Page 3 Ordinary Council Meeting Agenda 14 October 2020 12 Portfolio – Local Disaster Management, Water & Wastewater, Waste Management .. 205 12.1 Local Disaster Management, Water, Waste Water and Waste Management Portfolio Report .................................................................................................... 205 13 Portfolio – Rural Resilience, Parks & Gardens, Property & Facility Management, Indigenous Affairs ........................................................................................................... 206 13.1 Rural Resilience, Parks & Gardens, Property & Facility Management and Indigenous Affairs Portfolio Report ....................................................................... 206 14 Portfolio – Economic Development ................................................................................ 207 14.1 Economic Development Portfolio Report .............................................................. 207 15 Notices of Motion ............................................................................................................. 208 Nil 16 Information Section ......................................................................................................... 208 16.1 IS - List of Correspondence pending completion of assessment report ................ 208 17 Confidential Section ........................................................................................................ 209 17.1 Animal Impoundment Fee Waiver Request .......................................................... 209 17.2 Food Business Licence Fee Reduction Request .................................................. 209 17.3 Proposal for Relief Funding to Wondai Garden Expo Inc. ..................................... 209 17.4 Purchase of Commercial Property fronting Kingaroy Street Kingaroy ................... 209 17.5 Rate Exemptions and Remissions - Additions to Approved List - Assessment Number 10514-51000-000 ................................................................................... 209 17.6 Additional Rate Concession Due to Inability to Generate Income Due to COVID-19 - Assessment Number: 10542-00000-000 ........................................... 209 17.7 Customer Request: RV2020/1593 | Additional Rate Concession Due to Inability to Generate Income Due to COVID-19 - Assessment Number: 30278- 00000-100 ............................................................................................................ 209 18 Closure of Meeting ........................................................................................................... 210 Page 4 Ordinary Council Meeting Agenda 14 October 2020 1 OPENING 2 LEAVE OF ABSENCE / APOLOGIES 3 PRAYERS 4 RECOGNITION OF TRADITIONAL OWNERS 5 DECLARATION OF INTEREST 6 DEPUTATIONS/PETITIONS Nil Page 5 Ordinary Council Meeting Agenda 14 October 2020 7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 7.1 MINUTES OF THE COUNCIL MEETING HELD ON 16 SEPTEMBER 2020 File Number: 14-10-2020 Author: Executive Assistant Authoriser: Chief Executive Officer OFFICER’S RECOMMENDATION That the Minutes of the Council Meeting held on 16 September 2020 be received and the recommendations therein be adopted. ATTACHMENTS 1. Minutes of the Council Meeting held on 16 September 2020 Item 7.1 Page 6 Ordinary Council Meeting Minutes 16 September 2020 MINUTES Ordinary Council Meeting Wednesday, 16 September 2020 Cr BW Otto (Mayor) ………. Page 7 Ordinary Council Meeting Minutes 16 September 2020 Order Of Business 1 Opening ................................................................................................................................ 4 2 Leave of Absence / Apologies ............................................................................................ 4 3 Prayers ................................................................................................................................. 4 4 Acknowledgement of Traditional Owners .......................................................................... 4 5 Declaration of Interest ......................................................................................................... 4 6 Deputations/Petitions .......................................................................................................... 5 Nil 7 Confirmation of Minutes of Previous Meeting ................................................................... 5 7.1 Minutes of the Council Meeting held on 19 August 2020 .......................................... 5 8 Portfolio – Social & Corporate Performance, People & Culture, Communications/Media, Finance and ICT.......................................................................... 5 8.1 Social & Corporate Performance, People & Culture, Communications/Media, Finance and ICT Portfolio Report ............................................................................